Important Dates & Deadlines

Graduation Application

  • Graduation applications must be filed with the Graduation Department in the Office of the Registrar by October 21, 2022, for names to appear in the commencement program.
  • The form can be printed from
    forms/graduation.pdf for submission.
  • Attending commencement does not guarantee graduation. All academic requirements must be complete and all paperwork on file in the Office of the Registrar by January 6, 2023 for Fall 2022 and May 26, 2023 for Spring 2023, before diplomas are awarded (undergraduates only).

Cap & Gown Orders

The University Bookstore is the sole source provider of officially licensed Western Illinois University graduation regalia. To ensure you receive the correct Western Illinois University commencement wear, please order your caps and gowns from the University Bookstore only.

    • Caps, gowns and tassels are available from the University Union beginning October 24, 2022.
    • The cost is $30.00, plus tax, for undergraduates. Orders may be shipped via UPS through December 6, 2022.
    • For more information, visit

Instructional Videos

View videos on properly wearing your cap and gown and graduate/doctoral hoods.


Commencement Program

  • Students must have their graduation application on file in the Office of the Registrar by October 21, 2022, in order for their names to appear in the online program.
  • Students who have invoked the Privacy Act will not have their names published in the online program or released to their local media by University Relations, unless they sign a release form at the Office of the Registrar.

Hometown Newspaper Notification

University Relations posts graduates' names, academic distinction, degrees and majors online at, and sends a listing of graduates to hometown newspapers after degrees have been conferred, approximately 2-3 weeks after the ceremony.