Approved Policies

Appeals to March in an Earlier Commencement Ceremony (Undergraduates Only)

Undergraduate students who anticipate completing all degree requirements (including student teaching and internships) at the end of the spring or summer term are eligible to march in the May ceremony. Students who anticipate completing all degree requirements (including student teaching and internships) at the end of the fall semester are eligible to attend the December ceremony.

Under extenuating circumstances that prevent a student from attending the ceremony for which they are eligible, a student may appeal to CAGAS to march in an earlier ceremony. However, completing a student teaching assignment or serving an internship out of town/state is not considered an extenuating circumstance in and of itself. A student appealing to march in an earlier ceremony must document why returning to Macomb or the Quad Cities for commencement would present a conflict or hardship.

Per University procedure students who receive approval to march in an earlier ceremony due to extenuating circumstances will be recognized for academic distinction and other accolades only during the term in which they are eligible to graduate.

Appeals letters and supporting documentation can be submitted to the Office of the Registrar.

Cords & Stoles (approved 2/10/2021)

Organizations permitted to wear cords and stoles at commencement must be discipline-specific national honor societies with a cumulative GPA threshold at or above a 3.000. Requests for approval to wear cords or stoles must come from the organization's advisor and need to include the name of the organization, its unit affiliation, and the GPA threshold required to be a member of the organization. Requests may be sent to

Cords and stoles are permitted to be worn by members of: Alpha Epsilon Rho, Alpha Kappa Delta,  Alpha Mu Gamma,  Alpha Phi Sigma, Alpha Zeta,  Beta Alpha Psi,  Beta Beta Beta, Beta Gamma Sigma,  Blue Key National Honor Society,  Chi Alpha Sigma, Chi Sigma (Sigma Theta Tau), Delta Epsilon Iota, Delta Psi, Epsilon Pi Tau, Golden Key International Honour Society, Iota Iota Iota, Kappa Delta Pi, Kappa Omicron Nu, Kappa Pi, Kappa Sigma, Lambda Lavender Honor Society, Lambda Pi Eta, Mortar Board, National Society of Learning and Success, National Society for Collegiate Scholars, Nursing Honor Society, Omega Nu Lambda, Phi Alpha Delta, Phi Alpha Theta, Phi Beta Delta International Honor Society, Phi Epsilon Sigma, Phi Eta Sigma, Phi Kappa Phi, Pi Gamma Mu, Psi Chi, SALUTE, Sigma Alpha Lambda, Sigma Delta Pi, Sigma Iota Epsilon, Sigma Tau Delta, Tau Sigma, Upsilon Pi Epsilon, Who's Who Among Students in American Colleges and Universities.

ROTC Commissioned Officers & Military Rank Announcement (approved 4/10/2009)

ROTC officers may have their military rank added to their name cards and read as they cross the stage. Students need to write and highlight their rank on their name card, just above their name. Highlighters and pens will be available at the name card counter.

Standard Operating Procedures for Medical Emergencies (approved 3/13/2009)

All ceremonies are staffed by Western Emergency Medical Services (EMS) personnel. Western EMS is a non-transport Basic Life Support Service. The athletic training room, located on the south side of Western Hall, serves as a public first-aid station. EMS personnel are present in the first aid station and throughout Western Hall at all times during the ceremonies. Appropriate signage is posted leading to the first aid station.

Wheelchairs are available throughout Western Hall. One wheelchair is located at all times near the information center in the East Arena for medical emergencies. All other wheelchairs will be available at the main entrance area. All wheelchairs are to be used inside Western Hall only. No wheelchair may be taken outdoors.   

In the event of a medical emergency, commencement officials will immediately contact the Provost. Officials will coordinate with the Provost to assess whether to delay the start of, or continue with, the ceremony. However, every effort will be made to proceed with the ceremony as scheduled.