Commencement

Frequently Asked Questions (FAQs)

In which ceremony do I participate?

You march in the ceremony for your major. View a list of majors by college.

Are there rehearsals?

No rehearsals are held for any commencement activities. Commencement staff and marshals will direct you on the day of ceremony. 

Where is the ceremony?

Macomb graduate and undergraduate commencement ceremonies will be held in Western Hall.

Will my photo be taken?

Professional photographs will be taken of graduates with their diploma cover. Photo order forms and proofs will be mailed to students within two weeks after commencement. For individuals who do not plan to attend in-person commencement, WIU Photography and Design Production has always offered studio portraits to graduating students. Appointments may be made for a studio photo by calling (309) 298-1358. Caps and gowns are optional for the studio portraits.

What if my guests or I need disability seating and/or assistance?

Students may contact the Disability Resource Center at (309) 298-2512.

Staff will be at all commencement ceremonies to provide assistance with disability seating.

Where do I park?

Q-Lot, on the east side of Western Hall, is available for public parking. Handicapped-accessible parking spaces at the Macomb ceremony are available to the east and west of Western Hall.

Where do I purchase my cap and gown and announcements?

The University Bookstore is the sole source provider of officially licensed Western Illinois University graduation regalia. To ensure you receive the correct Western Illinois University commencement wear, please order your caps and gowns from the University Bookstore only. (http://www.bookstore.wiu.edu/Graduation_ep_48.html).

The University Union Bookstore and University Printing & Mailing Center (UPMC) offer two different styles of graduation announcements. See their respective websites for more information.

How do I ensure my name will be in the commencement program?

The deadline for graduation applications to be on file in the Office of the Registrar is October 21, 2022 for Fall in order to meet deadlines. Students who have invoked the Privacy Act will not be listed in the program or have their names released to local media unless they sign a release form at the Office of the Registrar.

When will the listing of graduates be in my hometown newspaper?

Once the list has been processed, it is submitted to newspapers by University Relations. You can find the name you are looking for by going to http://www.wiu.edu/CountyNews/.

When will I receive my diploma?

Diplomas are mailed approximately 6 to 8 weeks after degrees are conferred.

What if my name or address has changed since submitting my graduation application?

Please contact the Graduation Department in the Office of the Registrar at (309) 298-1891 to make changes.

How do I order photos from the ceremony?

Contact Photography and Design Production at (309) 298-1358 or PDP@wiu.edu to order photos. Yard signs to recognize graduating students are also available for purchase from PDP.

 

What is the Academic Attire?

Commencement is a ceremony to recognize the academic achievements of our graduates. All degree candidates are required to wear only appropriate and approved academic attire. Failure to comply with the guidelines below may be cause for removal from the ceremony.

  • Only stoles and cords of approved academic honor organizations may be worn on the outside of your gown during the ceremony. 
  • For undergraduates, only medallions recognizing academic achievement may be worn on the outside of the gown.

Approved academic organizations are those which have a GPA threshold at or above a 3.000.  In order to request approval for an organization, the advisor must send a request and include the name of the organization, its unit affiliation, and the GPA threshold required to be a member of the organization to commencement@wiu.edu.

What do I wear to recognize honors?

Students eligible for graduating with honors distinction may pick up their Honors medallions prior to the ceremony in the East Arena of Western Hall. You must present your WIU ID in order to pick up your medallion(s). Questions should be directed to 309.298.2228.

Quad Cities - Spring ceremony only.

Medallions that are not picked up will be mailed after Commencement to the address on the graduation application.

Where do I store personal belongings during commencement?

Do not bring extra belongings, as there is not secure storage available during the ceremony. Please leave all belongings with your guests as you may not remain in the same seat throughout the ceremony. Graduating students will not be permitted to bring food or drink to their seat.