Approved: November 16, 2001
Section I: Board Procedures
Subsection: D. Board Meetings
D. Board Meetings
The President, in consultation with the Chairperson of the
develop an agenda prior to each Board meeting. The President
mail meeting materials to Board members and other appropriate
at least seven working days prior to the next scheduled
of meeting materials is subject to reasonable limitations
with performing groups, procurement issues where bids just
in the case of special or emergency meetings.
The President, in consultation with the officers of the
shall develop a format and schedule for reports to the Board.
presented to the Board shall be submitted either for action or
Each item presented for action shall be accompanied by an
resolution or recommendation to provide a clear record of the
taken by the Board.
It is the practice of the Board to conduct meetings in a
efficient manner, while still allowing for the opportunity,
to reasonable constraints and in accordance with P.A. 91-715,
of the public and employees of the University to make comments
ask questions of the Board. In order to help maintain this
the following regulations are hereby adopted.
- Persons desiring to address the Board shall
submit a written request to the President at least seven
days prior to the Board meeting. The request shall include
and address of the person wishing to speak, the name of
represented, and a summary of the presentation.
- The President and the Chairperson shall consult
with respect to each request to address the Board. At
working days before the meeting the President shall
each person properly submitting a request to address the
the request will be granted or denied. If the request is
the form and duration of the presentation shall be subject
of the Chairperson.
- Any request to make comments to or ask
questions of the Board not made in accordance with
and b. above shall be considered by the President and
and granted or denied based upon reasonable constraints,
but not limited to: available time; number of requests;
devoted to discussion of the topic; and other like
The Chairperson shall retain the right to request that
individuals who wish to address the same topic appoint a
to address the Board.
Recording of Meetings
Any person may record by tape, film, or other means the
the Board of Trustees or its committees required to be open by
law, provided that, if the recording process interferes with
decorum and proceeding of a meeting, such recording shall be
at the request of the Chairperson or other presiding officer.