Military Service Activation

Veterans & Military Personnel

A student, or the spouse of a student with a dependent child, who during the course of an academic term, is called into active military service, for a period of seven or more consecutive days, including National Guard and Reserve, will be considered to be a case of extreme hardship for the relevant term.

A copy of active duty papers must be filed in the Office of the Registrar within 30 days of the end of the academic term. The spouse or domestic partner of a student with a dependent child must also provide a marriage certificate or other appropriate documentation, and the dependent’s birth certificate within 30 days of the end of the academic term.

A copy of active duty papers or an official Memorandum for Employer/Educator, must be filed with this Military Activation Form. It will automatically send to the Office of the Registrar, Veterans Resource Center and the Student Development and Success Center. This must be done within 30 days of the end of the academic term. An example of the Memorandum can be found here and needs to be sent from an official military email from your Commanding or Personnel Officer.

Students will receive course and refund credits as follows:

Withdrawal: At any point in the term, a student called to active duty may withdraw from school by filing a Military Activation form in the Office of the Registrar. The student will receive a full credit of tuition and mandatory fees. The Office of the Registrar will process the withdrawal and arrange for appropriate adjustments to the account. The student’s guaranteed tuition plan will be extended to the maximum allowable. At any point in the term, a student called to active duty may withdraw from school by filing out this Military Activation Form .
Selective Drops: A student may drop one or more courses and elect to complete remaining course work according to option C. or D. below. A full credit of tuition/fees for dropped courses will be honored.
Incompletes: Students who have successfully completed the majority of work for a course can be awarded a grade of ‘I’ at the discretion of their instructor. Students may be granted extensions on the incompletes because they may be away an extended period of time.
Final Grades: A final grade option becomes available if the following requirements are met: 1) the instructor determines that a sufficient amount of the course has been completed, and 2) sufficient information about a student’s performance in the course has been obtained. Students must consult with their instructor to determine whether these two requirements have been met in order for a final grade to be awarded.