Administrative Procedures Handbook

Student Employment

Phone: 309/298-1971
Web: Student Employment Page

Hiring Student Employees

The Human Resource Office is the referral agency for part-time, on-campus student employment.

To post Student Employment positions, please complete the Submit a Student Job Google form to submit your department's opportunities. Positions will then be approved and posted on Handshake for students to search and apply to.

If required, the student must complete an electronic I-9 form and federal and state tax documents with Human Resources before the student begins work. The department will then process an online authorization prior to the student working.

All students begin regular student employment at the minimum wage rate, unless the job has an associated job classification pay increase as previously determined by Human Resources.

Student employees will be required to complete the Illinois Ethics Training and Mandated Reporter Training within 10 days of their start date.

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Student Time Cards

The University has an online time card reporting system for student employees. Hours should be recorded on the time card daily. The time card must be confirmed by the supervisor by 4:30 p.m. on the first working day following the end of the bi-weekly pay period, unless otherwise notified.

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Student Paychecks

Student Employees are paid every two weeks on the bi-weekly pay schedule. Students may review pay dates on the Payroll website.

Students use the Direct Deposit Authorization form in STARS to have paychecks deposited directly to a personal bank account.

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Last reviewed: October 4, 2024

Human Resources Office 
Sherman Hall 105
Phone: (309) 298-1971
E-Mail: hr-office@wiu.edu