Scheduling & Event Services

Room Information

Room Size Capacities
See Below *
WIU Rate non-WIU Rate
    (1) (2) (3) (4)    
Grand Ballroom 74' x 141' 1100 875 xxx 560 $200 $300
-Western 74' X 47' 300 200 60 160 $80 $125
-Illinois 74' X 47' 300 200 60 160 $80 $125
-University 74' X 47' 300 150 60 120 $80 $125
Heritage Room 45' X 90' 500 300(3 per table) 96 280 $150 $200
-Nauvoo/Galena 45' X 30' 150 65 xxx 90 $50 $75
               
-New Salem 45' X 30' 150 65 xxx 90 $50 $75
Capitol Rooms 30' X 52' 150 60 60 80 $75 $100
-Springfield 30' X 20' 60(west) 30 30 40 $25 $40
-Vandalia 30' X 16' 50(west) 24 24 32 $25 $40
-Kaskaskia 30' X 16' 40(west) 18 24 24 $25 $40
Algonquin Room 17' X 20' xxx xxx 14* 14 $15 $25
Board Room 25' X 28' xxx xxx 16* 16 $25 $40
Cardinal/Oak Room 16' X 36' 50 24 24 36 $25 $40
Chicago Room 17' X 20' xxx xxx 10* 10 $15 $25
DuSable Room 15' X 20' xxx xxx 8* 8 $15 $25
Fox Room 15' X 30' 35 18 24 32 $25 $40
Lamoine Room 62' X 72' xxx xxx xxx 180  $200  $200
Lincoln Room 41' X 30' 100 45 36-60 72 $50 $75
-East xxx 30 15 18 24 $20 $25
-West xxx 40 15 30 40 $30 $50
Sandburg Theatre xxx 164 xxx xxx xxx $50 $75
Lounges
Conference Lobby             $20
Brattain Lounge           $50 $50
Sandburg Lounge   65 

45 Workshop

30 Conference 

36  64  $30 $50
* Capacities:
(1) Theater-style seating
(2) Workshop (3/table)
(3) Conference Table
(4) Meals
(*) Extra seating around perimeter

 

Fee Details

  • Registered student organizations are not charged for space for meetings or events that involve public, WIU students, faculty, and staff unless admission or participant fees (including donations) are charged or the event has non-WIU sponsorship.
  • University departments will be charged the WIU rate for space rental for events where admission or participant fees (including donations) are charged and/or event includes off-campus participants.
  • All wedding receptions are charged a $300 room rental fee regardless of room rental.
  • Room rental rates include setup of chairs, tables, stage.
  • Additional charges for equipment rental or labor may be made for excessive setup requests.
  • Room rental charges are for full days or any portion of time between 8 a.m. - close.
  • Discounts may apply to groups using multiple rooms. Contact the SES for details.

Equipment

Equipment usage is based on availability and must be reserved prior to your function.

  • AV Media Cart - projector, speaker, microphone, DVD player, and iPod hookup capabilities
  • Chalkboards
  • Coat Racks
  • Dividers
  • Easels
  • Flags
  • Flip Chart Stands
  • Grand Piano in Ballroom and Heritage Room
  • Lecternettes
  • Podiums
  • Rope Standards
  • Screens
  • Sign Standards
  • Sound System
  • Staging
  • Projectors for Video/
    PowerPoint