Housing

Promotion Opportunities within UHDS

A UHDS Promotion Request Form must be submitted for all requests by student organizations and university departments, and are subject for approval.

Posting Flyers/Posters in the Residence Halls

General Bulletin Board/Posting Areas

The University will not approve any information that is deemed to be racist, sexist, indecent, scandalous, illegal, inciting, or in any way oppressive in nature. Each hall has established locations where materials may be posted.  Any group or organization wishing to post information in the residence halls must have the material approved and distributed by UHDS.

Guidelines

  • Requests must be submitted at least seven (7) days in advance of the desired posting date.
  • Approved postings may be displayed for a maximum period of two (2) weeks. Items will be removed after two (2) weeks or the day after the date of the event, whichever comes first. 
  • A limited amount of posting space is designated in each residence hall for outside entities (14 locations; public areas only). 
  • Postings must be 11" x 17" or smaller in size and must not contain any adhesive material. 
  • Outside organizations/entities may not post on residential floors. 
  • Complex Directors approve information in the halls as it relates to residence hall staff programs and hall government.
  • The sponsoring organization is responsible for making copies of their materials. 

Information Tables in the Dining Centers

University Housing & Dining Services allows Western Illinois University registered student organizations and University agencies to request a table in the dining centers for the purpose of presenting information to students.

All requests are subject to approval and scheduled on a “first come, first serve” basis. The requestor will receive an email with the status of the request within three business days of submitting the request form.

Standard set-up includes one table and two chairs.

Guidelines

  • Table reservation requests must be submitted at least seven (7) days in advance of the desired date.
  • Table reservation is limited to dinner hours (5:00 pm – 7:00 pm) on Tuesdays, Wednesdays, and Thursdays.
  • The purpose of the information to be presented to students should in no way, conflict with the mission of University Housing & Dining Services.
  • Individuals or organizations who violate any University policy, and/or employ any form of deception in the completion and submission of necessary University Housing and Dining Services request materials or who misrepresent their activities or services in their communications with any University personnel or resident, will be prohibited indefinitely from future activities in any University Housing & Dining Services areas and any permissions already granted for activity may be revoked.
  • Table usage by on-campus registered student organizations and University agencies may be scheduled for a maximum of five (5) times/semester.
  • Participants must leave the area in the order it was when arriving. All materials must be cleaned up upon departure.
  • Solicitation of goods and services, and exchange of cash or credit card information is prohibited.
  • Participants must remain at the table. If they leave to approach students, they will be asked to leave the building.

Digital Displays in the Residence Halls

The University will not approve any information that is deemed to be racist, sexist, indecent, scandalous, illegal, inciting, or in any way oppressive in nature. Digital displays are used to display information relating to campus events or programs of interest to WIU students.  

All requests are subject to approval and scheduled on a “first come, first serve” basis. The requestor will receive an email with the status of the request within three business days of submitting the request form.

Guidelines:

  • Registered student organizations and university departments are eligible to submit digital displays.
  • Digital information must pertain to a campus event or service at the university. Non-WIU activities will not be approved for display.
  • Requests must be submitted at least seven (7) days in advance of the desired posting date.
  • Approved postings may be displayed for a maximum period of two (2) weeks. Display dates should be requested when content is submitted.
  • Artwork that is stretched, misuses the WIU logo, or is deemed too low quality by the Marketing & Communications office will be returned to the sender with an explanation as to why it will not run on the system as is.
  • Advertisements for reoccurring events and meetings can only be submitted once a semester. 

Digital Signage Design Specifications

  • Digital signage will be accepted in a 4:3 ratio. The file should be sent as a jpeg and sized 1024 pixels x 768 pixels
  • If using PowerPoint to create the slide, the standard size of a PowerPoint slide is the correct 4:3 ratio.
  • JPEG and Powerpoint file accepted. JPEG is the preferred
  • Recommended text size is 36pt or greater. Recommended size for headlines is 72pt or greater. 
  • Use of no more than two different fonts is recommended.
  • Use of quality images without pixilation is recommended.
  • Use a color scheme consistent with your group or organization’s brand.
  • Recommended word count for slides is less than 30 words.

 

 

 

 

UHDS Promotion Request Form 

All requests must be submitted for approval.