Administrative Services

File code: ADM.PRINTMAT.FAC
Approval Date: 08/10/95
Approved By: President's Staff

Policy on Use of University Facilities; Distribution of Printed Materials and Collection of Signatures Policy

To promote the free exchange of ideas, Western Illinois University permits students, faculty, employees, and the general public to distribute printed materials and to solicit signatures on the campus, subject to the time, place, and manner restrictions set forth in this policy. This policy does not cover for-profit transactions. The University's policies on commercial and charitable solicitation and the rules and regulations governing the use of the residence halls and the University Union must be consulted separately. Printed materials used in connection with the University's academic and administrative programs are the responsibility of the appropriate originating units within the University and are not covered by this policy. This policy is not intended nor shall it be used by the University for prior content review of printed materials.

  1. Time and Place Restrictions
    1. Distribution of printed materials is limited to the University's normal operating schedule.
    2. Distribution of printed materials or solicitation of signatures on sidewalks within the campus is limited to the daylight hours and is restricted to the following areas:
      1. The walkways and open area traditionally known as the "free speech area" directly to the north of the University Union.
      2. The south campus area adjacent to the University Union and covering the open spaces between Seal, Sallee, Browne, and Memorial Halls.
  2. Conduct and Manner Restrictions
    1. Those who distribute printed materials or solicit signatures on the campus must not:
      1. Attempt by repeated demands, threats, or otherwise, to coerce passersby into accepting or paying for materials.
      2. Interfere with, impede, or cause blockage of the normal flow of traffic.
      3. Commit any act likely to create an imminent safety or health hazard.
      4. Accompany the distribution of materials with loud or raucous sounds likely to disturb others solely by reason of their decibel levels.
      5. Interfere with or disrupt any other lawful activity by anyone else lawfully in the same general location at the same time.
      6. Post materials on any walls, windows, doors, sidewalks, trees, light poles, etc., or any other University equipment.
    2. Distribution of the following materials is prohibited:
      1. Material that is either libelous, or, under current legal standards, obscene.
      2. Material that is likely to incite or produce imminent lawless action.
    3. All printed materials in whatever manner distributed must identify the issuing person(s) or organization(s).
  3. Enforcement
    1. Violations
      Alleged violations of this policy should be reported to the Director of the University Union, who after consultation with the Vice President for Administrative Services or his/her designee, will determine whether or not a violation is occurring. The aid of the Office of Public Safety may be requested to ensure compliance with this policy. Upon a determination by the Vice President for Administrative Services and the Director of the University Union that a violation is occurring, the Office of Public Safety shall inform the person(s) responsible that the violation and/or activity must cease.
    2. Penalties
      Violations of this policy may result in withdrawal of permission to distribute printed materials or to solicit signatures. The University reserves the right to confiscate materials whose distribution is prohibited by this policy. Individuals may be prohibited from entering any area of the campus and be excluded from the campus if this policy is violated. Failure to comply with a cease and desist directive may lead to arrest and prosecution and/or result in enforcement of sanctions through the University student judicial process.
    3. Appeals
      Initial determinations that violations of this policy have occurred may be appealed to a review committee composed of the Vice President for Student Services, the Director of Affirmative Action, and the Director of University Relations (or their designee).
      Appeals should be in writing and should be submitted to the Office of the Vice President for Student Services within five (5) working days after initial determinations. Additional information on the procedures for review may be obtained from any of the above offices.