Administrative Services

File code: STU.MALL.POL
Approval Date: 03/06/86
Approved By: President

WIU Policy on Usage of Mall Area

All use of University-owned, operated, or controlled goods, equipment, services, and property is subject to Article VIII, and 1(a) of the Illinois Constitution of 1970, which among other things, prohibits the rental or use of State property for any purpose inconsistent with the originally intended public use.

The following guidelines have been developed to cover activities involving the use of the University Mall property for First Amendment purposes. This policy shall not replace the policies regarding the Free Speech Area, Commercial or Charitable Solicitation, or Distribution of Printed Materials and Collection of Signatures on the campus of Western Illinois University.

The Mall area is the area north to Western Hall, south to the University Union, east to Hanson Field, and west to the sidewalk running parallel from the Library to Waggoner Hall.

  1. Use is limited to recognized student organizations and University departments for activities directly related to the group's scope and purpose or the department's primary focus.
  2. No more than two (2) organizations may reserve this area at any one given period of time.
  3. Usage shall be limited to the University's normal operating schedule.
  4. Members of the organization are responsible for the complete clean up and removal of any materials from the Mall area. If WIU personnel are required to remove any such material, appropriate charges will be made.
  5. Members of organizations using this area are responsible for conducting themselves in a manner which conforms to university regulations and State of Illinois statutes.
  6. Voice amplification of any type and/or use of music equipment is prohibited.
  7. Displays or exhibits shall be temporary in nature and constructed so temporary or permanent damage shall not occur from the usage to the grass or trees in the Mall.
  8. No signs or displays shall be secured to any tree or light pole in the area.
  9. Displays or exhibits shall contain no flammable chemicals or be constructed of any materials which could be hazardous or dangerous.

Conduct and Manner Restrictions:

  1. Those who utilize the Mall area on the campus must not:
    1. attempt by repeated demands, threats, or otherwise, to coerce passers-by into accepting or paying for materials;
    2. interfere with, impede, or cause blockage of the normal flow of traffic;
    3. commit any act likely to create an imminent safety or health hazard;
    4. accompany the distribution of materials with loud or raucous sounds likely to disturb others solely by reason of their decibel levels;
    5. interfere with or disrupt any other lawful activity by anyone else lawfully in the same general location at the same time;
    6. post materials on any walls, windows, doors, sidewalks, trees, light poles, etc. or any other University equipment.
  2. Distribution of the following materials is prohibited:
    1. material that is either libelous, or, under current legal standards, obscene; or
    2. material that is likely to incite or produce imminent lawless action.
    3. All printed materials in whatever manner distributed must identify the issuing person(s) or organization(s).

Requests for use of the Mall area shall be submitted three weeks prior to the commencement of the activity. Requests shall be submitted in writing to the Director of the University Union. A committee consisting of three (3) people; one (1) person representing Physical Plant; one (1) person representing the University Union and Student Activities Programs; and one (1) person representing the Office of Public Safety shall meet to approve or disapprove of the request. Response shall be given one (1) week from the submission of the request.


  1. Violations
    Alleged violations of this policy should be reported to the Director of the University Union, who after consultation with the Vice President for Administrative Services or his/her designee, will determine whether or not a violation is occurring. The aid of the Office of Public Safety may be requested to ensure compliance with this policy. Upon a determination by the Vice President for Administrative Services and the Director of the University Union that a violation is occurring, the Office of Public Safety shall inform the person(s) responsible that the violation and/or activity must cease.
  2. Penalties
    Violations of this policy may result in withdrawal of permission to use the Mall area. The University reserves the right to confiscate materials whose distribution is prohibited by this policy. Individuals may be prohibited from entering any area of the campus and be excluded from the campus if this policy is violated. Failure to comply with a cease and desist directive may lead to arrest and prosecution and/or result in enforcement of sanctions through the University Student Judicial Process.
  3. Appeals
    Initial determinations that violations of this policy have occurred may be appealed to a review committee composed of the Vice President for Student Services, the Director of Affirmative Action, and the Director of Public Safety (or their designees).

Appeals should be in writing and should be submitted to the Office of the Vice President for Student Services within five (5) working days after initial determinations. Additional information on the procedures for review may be obtained from any of the above offices.