University Technology

IT Strategic Plan and IT Governance

Information Technology Strategic Plan

The Institutional Strategic Plan for Technology at Western Illinois University for the academic years 2006 - 2007 through 2011 – 2012 served to advance technology on the two campuses during the past five years. It has been described as tactical in nature and most, if not all, of the tasks were successfully accomplished. Because it expired at the end of the 2013 academic year, the Board of Trustees (BOT) requested that a new plan be developed for presentation at their June 7, 2013 meeting.

Lacking a formal governance body for developing another plan, the new CIO, Stephen Frazier, began working on a draft in order to meet the June deadline. Within his first few months after arriving at the University last November, he had engaged a couple hundred faculty and staff in conversations about IT. He also reviewed the IT strategic plans of Western's peer institutions and those of nearly twenty other colleges and universities. As part of the preparation, he also researched predictions for the use of technology in higher education for the year 2020 and beyond.

While the plan was completed prior to the deadline, there wasn't an opportunity to request feedback from the campuses. Therefore the Board of Trustees requested that the finalized document be presented at their October 11, 2013 meeting. In addition, a copy of the draft was forwarded to them at their request.

The plan was presented to the President's leadership team, the University Technology Advisory Group (UTAG), the leadership of the Student Government Association leadership on the Macomb and Quad Cities campuses, and the Faculty Senate leadership, and the Deans and Directors of the Provosts team. Three open forums were also held on the Macomb campus with video conferencing to the Quad Cities campus.

The Board of Trustees accepted the IT Strategic Plan at their board meeting in October, 2013.

Information Technology Governance Framework

Since the spring semester of 2013, a subcommittee of the University Technology Advisory Group (UTAG), along with others, worked on an IT governance proposal. The proposal made recommendations for membership on each of the IT governance committees (called Alliances), and senior administration was asked to determine who serves on the Council (the decision making IT governance group to which Alliances submit their proposals) as well as designate who the owner of the IT governance process is.

During the President’s Cabinet meeting on November 11, 2013, the President and VPs decided that they, along with the CIO, the Budget Officer and the attorney, will comprise the IT Governance Council. In addition, they decided that the President will be the Owner of the IT Governance process. 

Letters have been sent to the Faculty Senate, SGA, Chairs Council, Registrar's Office, Vice President, and President requesting that they appoint individuals from their areas to serve on the Alliances. The planning group's intention is to conduct orientations before the end of the semester and to kick off the IT governance process at the beginning of the Spring semester.

Please accept this as your personal invitation to participate in a committee that has been working on IT Governance. Since the Spring semester of 2013, a subcommittee of UTAG and others have been working on a proposal that includes elements of other universities' implementations, adapted for implementation at Western Illinois University. The meetings, which are held on Mondays at 3:00 p.m. in Library 180, are open to the entire campus community. We'd love to have you join us!

University Comments and Feedback

Comments were requested regarding the IT Strategic Plan draft and the IT Governance proposal through September 5, 2013. That cutoff date allowed time for final editing and approval before the documents are submitted for inclusion with materials that go to the Board of Trustees prior to their October 11 meeting.

IT Strategic Plan Comments and Feedback
IT Governance Proposal Comments and Feedback