Student Employee Job Levels
The pay rates that follow establish four levels depending upon difficulty of work and experience required. There are descriptions of the type of work found in each category. The descriptions and examples are not inclusive, but rather a general description of the type of jobs included in these job levels. Level V is for salaried, and Level VI is for Student Extra Help payments.
Level I- Basic Level (Wage Range = $8.25 to $8.65)
General Description: entry level, work done under close supervision, procedures are well established, employees are not usually required to make decisions, no experience or special training required.
Example of Work: routine food service work, general labor and custodial work, routine clerical work such as filing, typing, desk clerk, receptionist, cashier.
Level II - Intermediate Level (Wage Range = $8.70 to $9.10)
General Description: requires some experience, skill or training; work that requires for major portion of time, some independent judgment and initiative; and/or requires special knowledge, skill or abilities; and/or requires a major amount of heavy physical exertion, and/or involves supervisory responsibilities for an activity of limited size. Examples of Work: typing that requires research or some decision making beyond basic grammar and format, tour guides, night building attendant, laboratory assistant, equipment operators.
Level III - Advanced Level (Wage Range = $9.15 to $9.50)
General Description: work that requires for a major portion of the time, advanced specialized knowledge, skills or abilities, or involves supervisory responsibilities for large or complex activities, usually involving a number of concurrent activities.
Examples of Work: lifeguards, referees, performers, computer programmers, and those jobs involving special or unusual skills.
Level IV - Special Wage Level (Wage Range over $9.50)
General Description: work that requires highly specialized skills or training.
Requires Dean or Vice Presidential approval.
Examples of Work: tutors, web programmer, Technical Assistant-Specialist, graphic designer II, GIS Technician, Resnet Senior Technician.
Level V - Salaried
General Description: Work that requires a bi-weekly stipend. No Federal Work-Study funds may be utilized to pay monthly stipends.
Level VI – Student Extra Help Payments
General Description: work that requires a month or less to complete. Student Extra Help Payments are to be utilized to pay a student on a per assignment, per event, or per project basis. No Federal Work-Study funds may be utilized to pay students under the Student Extra Help Payment provision of this policy.
Supervisors may increase a student's hourly pay at their discretion. However, the hourly pay may not exceed the wage range for the student’s job level. It is recommended pay increases be given for longevity and/or performance goals. Promotions may be given if additional job duties are added that require an updated job description indicating a higher job level.
Student employees should be limited to 20 hours per week (Monday through Sunday) during fall and spring semesters. Student employees should be limited to 40 hours per week (Monday through Sunday) during breaks. During summer sessions, student employees may work 40 hours per week if enrolled for less than six hours during the current summer session. No supervisor shall require students to work when they are scheduled for classes or examinations. It is the responsibility of the student employees and supervisors to monitor the student’s work hours to stay within these guidelines. Exceptions should only occur in rare circumstances such as when someone calls in sick, and a student needs to stay and cover the next shift. Student employees working over 40 hours in a seven day work week (Monday through Sunday) must be paid time-and-a-half.
A student employee is entitled to a 15 minute break (with pay) if working all morning (8-12) or afternoon (1-4:30). Paid breaks are also permitted if the student works 4 straight hours (for example 10 – 2). Breaks cannot be taken at the end of a work period.
Any student employee who works 7 ½ hours per day is required to take at least a 20 minute unpaid break after five (5) hours.
Part-time student employees who work over 20 hours must receive at least 24 consecutive hours of rest in every calendar week (Monday through Sunday) in addition to the regular period of rest allowed at the close of each working day.
Student employees who are scheduled to work but not required to report during a University closure will not be paid for that time; however, supervisors should rearrange work schedules when possible so that the affected student employee(s) will be able to make up the work time lost. Student employees who are scheduled and required to work when the university is closed will be paid at their regular rate for the actual number of hours worked.
Student employees paid through Federal Work-Study (FWS) have a limit on their earnings. It is the responsibility of the supervisor and the student to monitor the student’s earnings to assure the limit is not exceeded. This limit will be indicated on the student’s employment authorization and the earnings should be monitored on the STEM screen. The student, supervisor, and fiscal agent will be notified by email when the student has earned 80 percent or more of the FWS award.
- Policy Statement on Equal Opportunity and Affirmative Action
- Working on Campus
- Federal Work-Study vs. Regular Student Employment
- Guideline for Conducting Interviews
- Paperwork Required for Hiring Students
- Information for WIU Employers Hiring Non-U.S. Student Workers
- Student Employee Job Levels
- Online Time Card Information
- Terminating Student Employment
- Payroll Reports
- Western Illinois University's Discrimination Complaint Procedures
- Western Illinois University Anti-Harassment Policy
- Western Illinois University's Drug-Free Work Place Policy Statement
- Drug and Alcohol Abuse Policy
- Western Illinois University Employment of Individuals with Disabilities Policy
- Western Illinois University Safety Policy