Student Development Office

Withdrawal Checklist

✔ Drop Your Class(es)

If you are leaving the University for any reason, you must officially withdraw from your classes to avoid receiving failing grades. Requests must be received by the published deadline dates for the term. Students may withdraw from the University in one of the following ways:

  • Come in person to the Student Development Office, located on the first floor of the University Union during regular business hours, Monday-Friday, 8 a.m.-4:30 p.m. Photo ID is required.
  • Log onto STARS. Under you name in the upper right-hand corner, select "Contact/Comment" from the drop down menu. Type your withdrawal request in space provided and click the "Submit Comment" button when done.
  • Email a request to have all courses dropped to Registration@wiu.edu. Only requests sent from a student's WIU email account will be processed, unless the request to withdraw is submitted as an email attachment with the student's signature and WIU ID number.
  • Mail a letter requesting a withdrawal from the University. The letter must be signed and include the WIU ID number. It should be mailed to : Western Illinois University, Office of the Registrar, 1 University Circle, Macomb, IL 61455.
  • Fax a request to the Office of the Registrar. The request must be signed and include the WIU ID number. It can be faxed to 309-298-2787.

✔ Contact The Financial Aid Office

If you have received financial aid, you may be required to repay some or all of aid. Financial aid includes scholarships, grants, loans, and any financial aid refund you have received. If you do not attend your classes or do not officially withdraw, you will receive failing grades and may be required to repay all or some of your financial aid. If you are transferring to another college/university, notify the WIU Financial Aid Office to see what steps are required to transfer your financial aid. Contact the Financial Aid Office at Financial-aid@wiu.edu or (309) 298-2446.

✔ Cancel Your Housing Contract

If you live in on-campus housing, contact University Housing and Dining Services at Housing@wiu.edu or (309) 298-3000 for information on how to cancel your housing contract.

If you rent off-campus, contact your landlord to discuss your options.

There may be financial penalties for canceling your housing contract or lease. These penalties often increase over time so check on these as soon as possible when you are considering withdrawing from the University. The severity of these penalties may influence your decision.

✔ Pay Any Remaining Balance On Your Student Account

You may be responsible for all or part of your tuition and fees if you withdraw after the first day of classes. For more information on the amount you may be charged for tuition and fees based on your date of withdrawal, please go to:

wiu.edu/registrar/refunds.php

You will not be able to request an official transcript if any unpaid charges remain on your student account. Past due accounts may be referred to a collection agency and/or result in legal action. To inquire about your account status, contact the Billing and Receivables Office at (309) 298-1831 or billings@wiu.edu.

Please be aware it may take up to 30 days following your withdrawal for your account to reflect the accurate balance. You may view your account on STARS by selecting Account Detail.

✔ Return Any Books, Equipment Or Material On Loan From The University

Text books, Library books, lab equipment, keys and other University materials must be returned promptly to avoid late fees and/or replacement costs.

✔ Check On Your Insurance

Depending upon the date of withdrawal, you may remain covered or eligible for the health insurance coverage for the semester through the University. For more information, please contact the Student Health Insurance Office at (309) 298-1882.

✔ International Students

If you are an international student planning on withdrawing from the University, please contact WIU's Immigration Advisor at 298-2426 prior to your withdrawal. Failure to properly report your withdrawal could negatively impact your visa status. For more information contact the Center for International Studies at (309) 298-2426 or international-ed@wiu.edu.

✔ Update Your Address & Phone Number

Log onto STARS to update your address and phone number. Under the "My Profile" tab, select "Addresses" then click on the "Student Addresses Update" link. Update all addresses and phone numbers as needed and click the "Save Changes" button.

✔ Order Your Transcript

If you need to have your WIU transcript sent to another institution, you can place your order in person at the Registrar's Office located in 116 Sherman Hall. You may also order online through the Clearinghouse at studentclearinghouse.org. All outstanding financial obligations must be cleared before transcripts can be released. Please contact the Registrar's Office at (309) 298-1891 with any questions.

✔ Return To Western

If you decide to return to Western after being away from the institution for at least one semester, you must submit a readmission application at wiu.edu/admissions/apply_now/readmission.php. You will also need to contact your academic advisor and clear any administration encumbrances prior to re-enrolling.