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Scheduling Procedures

All events and activities on the Western Illinois University campus sponsored by University and/or University-affiliated groups are to be scheduled with the proper office. 
University Union...........................Scheduling and Event Services (309) 298-2421
Western Hall, Hanson Field, Mary Ellen McKee Softball Stadium
........................... Director of Intercollegiate Athletics (309) 298-1106
Vince Grady Field, sand volleyball courts/Murray Street fields,
Donald S. Spencer Student Recreation Center
(SRC and SRC swimming pool), and Sipolt Memorial Disc Golf Course
.................................................................... Campus Recreation (309) 298-1228
Horrabin Hall Gym................................................ Military Science (309) 298-1161
Hainline and Horrabin theatres..................................Chair of Theatre (309) 298-1543
COFAC Recital Hall............................. Recital Hall Scheduling Office (309) 298-1843
General Purpose Classroom.............................. Office of the Registrar (309) 298-3115
Outdoor events on campus................. Scheduling and Event Services (309) 298-2421

All outside groups or community-wide organizations sponsoring events and activities on the Western campus must file a Western Illinois University facility request form with Scheduling and Event Services. Call (309) 298-2421 for questions.

No service/agency of the University (Physical Plant, food service, news services, etc.) should undertake to provide facilities, equipment, or services for any activity until it has been properly scheduled.

Scheduling and Use of Brophy Hall

  • The use of Brophy Hall is primarily for academic classes.
  • Campus Recreation and Intercollegiate Athletics schedule specific events and building usage through the Department of Kinesiology.
  • All requests for usage and/or scheduling must be approved by the chair of the Department of Kinesiology, Brophy Hall.
  • Scheduling requests by groups and organizations outside the University must be approved by the Chair of the Department of Kinesiology, Brophy Hall.