Office of Student Activities

New Date - New Time for Student Organization Registration

The annual registration process for student organizations has moved to the spring!  There are 2 main reasons for the switch.  First, getting the registration completed in the spring allows students to focus on recruiting and other priorities in the fall.  Second, updating information before students leave for summer helps ensure the correct people are getting the important information and updates from our office.  

Registration Checklist for Student Organizations

All student organizations are required to complete the registration process annually. The deadline for existing organizations is May 15, 2014. It is a paperless process that can be completed at PurplePost.wiu.edu, WIU's social media source for all registered student organizations.

Registering an Existing Organization

  1. Log into PurplePost using your ecom username and password.
  2. Find your organization's page in the directory or in your shortcuts.
  3. Note:  You must be listed as an officer on PurplePost to continue.  If not, contact the SOC at RL-Novick@wiu.edu, NB-Katz@wiu.edu or 309-298-3232.
  4. Click on Registration is open - Register this Organization in the directory or Register button on your organizations home page.
  5. Follow the instructions to complete the registration and hit submit. (Hint: gather items in the Checklist below before you start!)
  6. Contact your WIU Faculty/Staff Advisor and have them complete the 2014-2015 Advisor Agreement.

Registering a New Organization

  1. Schedule a meeting with a member of the SOC staff.  CA-Stockberger, M-Harvey@wiu.edu or 309-298-3232.
  2. Log into PurplePost using your ecom username and password.  
  3. Click on "Organizations" in the middle of the page.
  4. Scroll down and click on Register a New Organization button.
  5. Follow the instructions to complete the registration and hit submit.  (Hint: gather items in the Checklist below before you start!)
  6. Contact your WIU Faculty/Staff Advisor and have them complete the 2014-2015 Advisor Agreement.

Registration Checklist

Whether you are looking to start a new organization or register an existing one, before you begin the registration process for your organization, please gather the following required items:

  • Names, WIU ID numbers, phone numbers, and email addresses of the president and treasurer.
  • Name, title, phone number, and email address of the faculty/staff advisor.
  • Current electronic copy of the organization's Constitution and/or Bylaws.  Please note:  the Constitution MUST have been reviewed, updated, and/or revised within the last two years and have the last review date noted on the constitution!  Constitutions MUST also contain the amendments required by the University.  The list of and wording for the required amendments can be found on the Sample Constitution & By-Laws in the Student Organization Registration & Policy Manual. (Hint:  your most recently approved constitution is under Documents on your organization's PurplePost page)
  • A list of at least 10 active members and email addresses. (Sport Clubs must also upload their completed Roster).  

To make the most of your organization's page on PurplePost, please gather the following optional items:

  • Organization Photo or Logo
  • Organization Description or Mission Statement
  • Website address, Facebook or Twitter account info
  • Full membership list with email addresses

Registration Deadline

  • The registration deadline is May 15. If the deadline date falls on a weekend, registration will be due the Friday prior.
  • If an organization fails to register by the deadline their student organization privileges will be temporarily suspended and their PurplePost account Frozen until the registration process is completed. If their registration is not completed by the end of August, the organization will lose their privileges for the remainder of the year and will not be allowed to renew their registration until the following academic year. Organization privileges include but are not limited to reserving meeting rooms and event space, utilizing organization accounts, and holding events.

If you have any questions or concerns about the registration process, please call 298-3232 or email RL-Novick@wiu.edu. For additional information about the Office of Student Activities, visit our website.

Contact Info

Student Activities
University Union
1 University Circle
Macomb, IL 61455

Email: OSA@wiu.edu
Phone: (309) 298-3232
Fax: (309) 298-2879

Drop In Hours

Stop by the Student Organization Center and get assistance with your registration!  

  • 2-4 pm Wednesday, April 16 
  • 5-7 pm Thursday, April 24
  • 4-5:30 pm Monday, April 28
  • 10-Noon Thursday, May 1
  • Noon-2 pm Tuesday, May 6

My Registration was Denied!  What Now?

You don't have to start over!  If you get a denied notification, it will tell you what information is needed to continue.  To make the updates follow these steps:

  1. Log into PurplePost using your ecom username and password.
  2. Click on "My Involvement" at the top of the page.
  3. Click on "Submissions" in the menu and then choose "Organization Registrations".
  4. Click on the magnifying glass to open the registration you want to edit.  Hint:  You can only edit when its status is "denied" or "in progress".