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Room Information

Room Size Capacities
See Below *
WIU Rate non-WIU Rate
    (1) (2) (3) (4)    
Grand Ballroom 74' x 141' 1100 875 xxx 504 $200 $300
-Western 74' X 47' 300 200 xxx 168 $80 $125
-Illinois 74' X 47' 300 200 xxx 168 $80 $125
-University 74' X 47' 300 200 xxx 168 $80 $125
Heritage Room 45' X 90' 500 225 xxx 250 $150 $200
-Nauvoo 45' X 30' 150 65 xxx 90 $50 $75
-Galena 45' X 30' 150 65 xxx 90 $50 $75
-New Salem 45' X 30' 150 65 xxx 90 $50 $75
Capitol Rooms 30' X 52' 150 60 60 80 $75 $100
-Springfield 30' X 20' 60 30 30 30 $25 $40
-Vandalia 30' X 16' 40 24 20 30 $25 $40
-Kaskaskia 30' X 16' 50 18 24 30 $25 $40
Algonquin Room 17' X 20' xxx xxx 14* 14 $15 $25
Board Room 25' X 28' xxx xxx 24 20 $25 $40
Cardinal/Oak Room - offline 16' X 36' 50 24 25 36 $25 $40
Chicago Room 17' X 20' xxx xxx 10* 10 $15 $25
DuSable Room 15' X 20' xxx xxx 8* 8 $15 $25
Fox Room 15' X 30' 35 18 22* 30 $25 $40
Lamoine Room - Under Renovation 62' X 72' xxx xxx xxx 180    
Lincoln Room 41' X 30' xxx xxx xxx 70 $50 $75
-East xxx xxx xxx xxx xxx $20 $25
-West xxx xxx xxx xxx xxx $30 $50
Sandburg Theatre xxx 164 xxx xxx xxx $50 $75
Small Conference Room xxx xxx xxx xxx xxx $10 $15
Violet Room - offline 16' X 16' xxx xxx 10* 10 $10 $15
Lounges
Conference Lobby             $20
Prairie Lounge           $50 $50
Sandburg Lounge           $30 $50
* Capacities:
(1) Theater-style seating
(2) Workshop (3/table)
(3) Conference Table
(4) Meals
(*) Extra seating around perimeter

Fee Details

  • Registered student organizations are not charged for space for meetings or events that involve public, WIU students, faculty, and staff unless admission or participant fees (including donations) are charged or the event has non-WIU sponsorship.
  • University departments will be charged the WIU rate for space rental for events where admission or participant fees (including donations) are charged and/or event includes off-campus participants.
  • All wedding receptions are charged a $300 room rental fee regardless of room rental.
  • Room rental rates include setup of chairs, tables, stage.
  • Additional charges for equipment rental or labor may be made for excessive setup requests.
  • Room rental charges are for full days or any portion of time between 8 a.m. - close.
  • Discounts may apply to groups using multiple rooms. Contact the SES for details.

Equipment

Equipment usage is based on availability and must be reserved prior to your function.

  • AV Media Cart - projector, speaker, microphone, DVD player, and iPod hookup capabilities
  • Chalkboards
  • Coat Racks
  • Dividers
  • Easels
  • Flags
  • Flip Chart Stands
  • Grand Piano in Ballroom and Heritage Room
  • Lecternettes
  • OH Projectors
  • Podiums
  • Rope Standards
  • Screens
  • Sign Standards
  • Slide Projectors
  • Sound System
  • Staging
  • TV/VCR
  • Projectors for Video/
    PowerPoint