Student Success and Parent Programs

Helping Your Perspective College Student with Their Search

Many parents today are very involved in the college search process. Getting started early is very important, but must be balanced with your high school student's readiness to begin their search process. To begin many families will compiling research about different institutions and matching them with their child strengths and long term goals: academic major, faculty to student ratio, athletics, location, cost of attendance, size of the school, strength of program of study, facilities, resources for students and much more. Once a family has narrowed the selection down they generally take one of two routes; they will either visit the campuses they are most interested in or apply to determine if the student can get accepted.

Campus visits allow you to experience Western Illinois University's caring and supportive learning environment first-hand. There are several visit options designed to meet everyone's needs. Open houses (large programs providing families a great overview of campus, majors and living environment), On Campus Visits (One on One sessions that are often arranged by the student and family) or Campus Information Sessions (small group experience).

  • Discover Western Open Houses
  • Campus Information Sessions - Incoming Freshmen
    • Information sessions are offered twice a day on Monday & Friday and on most Saturdays when classes are in session. These group sessions include a presentation by an admissions counselor followed by a question and answer session. Optional student-led campus tours are also available. Make a reservation online.
  • Campus Information Sessions - Transfer Students
    • Transfer information sessions will be held twice on Fridays at 11:15 and 2:15. These information sessions will include a 30-minute group presentation by an admissions counselor focused exclusively on transfer policies and procedures. Following the group presentation, transfer students will have the opportunity to sit down individually with an admissions counselor to discuss additional questions about the transfer process. Optional student-led campus tours are available following these sessions. Make a reservation online.
  • Individual Appointments
    • If you are unable to attend a Discover Western or Campus Information Session, please schedule an individual appointment with an admissions counselor - we are always happy to speak to you! Appointments are available throughout the day Tuesday through Thursday. Optional student-led campus tours are also available. To get the most out of your appointment, please make a reservation online.
  • Once you have been accepted to Western
    • We want to continue to make the process a simple one for you. When you received your acceptance letter, you also received a Welcome Packet full of information on everything your student will need to do to be ready to attend Western. Please go over this information with your student.

Western Illinois University's Cost Guarantee

  • New Undergraduates
    • As a new undergraduate student entering the university, your student is automatically included in the WIU Cost Guarantee plan. The Cost Guarantee freezes the cost of tuition, fees and Macomb campus room and board, for your entire four year education! The cost guarantee will remain in effect as long as you maintain continuous enrollment at WIU.
  • Transfer Students
    • If your child is a Transfer student who is earning an associate's degree, and transferring to WIU the following semester, they will receive the previous year's cost guarantee rates. Western was the first university in the state to offer this guarantee, and the only university in the state to include fees and room and board in that guarantee.Once your student is accepted by WIU

Checklist and Timeline for the Freshman Admission Process

There's a lot to do to prepare for college, and it can easily be overwhelming! Use this checklist and timeline to help you prepare for your student for their college career at Western Illinois University.

High School Juniors
High School Seniors
August and September
  • If you are a Music student, complete the application for admission to the School of Music. Once the application is received, your audition for acceptance to our program may be scheduled.
  • Have your high school transcript and ACT or SAT scores sent to WIU (code numbers: ACT 1158, SAT 1900):
    • Undergraduate Admissions Office
      115 Sherman Hall 1 University Circle
      Macomb, IL 61455
  • Once you are accepted to WIU and receive your welcome packet, sign up for summer Orientation Program located on the students STARS account.
  • Apply for on-campus housing and roommate matching.
  • Activate the students email account. Important information will be electronically sent to this account
  • Join the University Schools App - an invite was sent to your personal email account listed on your WIU application. The invite was send a week after acceptance
  • Pay the Enrollment Fee. The Enrollment Fee is applied to the WIU bill, and is non-refundable.
  • Apply for WIU scholarships, Community Scholarships as well as private scholarships. *Take a look at Scholarship Tips on the website when applying. Freshman scholarships are awarded by end of Term.
November - December
  • Begin exploring the financial aid process - you can file the Free Application for Federal Student Aid anytime after January 1. Download a pre-application worksheet from to get a preview of the FAFSA form
  • If you are an athlete and want to participate in WIU Athletics, talk to your guidance counselor about the NCAA Clearinghouse. WIU sports are NCAA Division I (Football is I-AA)
  • File the FAFSA form on or as soon as possible after January 1 online at FAFSA or obtain a paper form from your guidance counselor. WIU's priority deadline for financial aid is February 1. The Federal School Code for WIU is 001780.
February - April
  • Review your Student Aid Report - you will receive this about four weeks after submitting your FAFSA - make any necessary corrections
  • If you have not already signed up for Summer Orientation and Registration and applied for on-campus housing, do so now
  • Explore getting a head start on your degree by enrolling in summer classes at Western or your local community college
  • Check STARS for any verification documents or steps needed to complete your award letter.
  • Review your financial aid award notification from WIU
  • Take any Advanced Placement (AP) exams for any AP subjects you have taken in high school and have the scores sent to WIU
May - July
  • Make your final college choice - if you were admitted to more than one school, notify any campuses that you have chosen not to attend
  • May 15th is the priority deadline for Freshman students attending in Fall
  • Have your final high school transcripts showing your date of graduation sent to WIU to complete your application file
  • Attend the Summer Orientation and Registration you reserved for June or July where you will receive your class schedule and student I.D. card, as well as learn more about student life on campus
  • Review your WIU housing assignment on STARS and contact your roommate - use the housing checklist to determine what to bring when you move in
  • Submit your immunization records to Beu Health Center
  • Set up your payment plan if you want 12 months to pay off the balance. In order to get 12 months it must be set up by the end of May
  • If you already have health insurance and wish to waive out of the WIU coverage, you need to fill out a Health Insurance Waiver Form to determine if you are eligiable.  You will need the students' WIU ID # and the password will be the students full birth date (mmddyyyy) The deadline is within the first 10 days of the semester.
  • Housing Checklist
  • Complete yearly exams before coming to campus: physical, eye exam, dentist, ect.
  • What to bring and not to bring to campus
  • Move in to your residence hall room on your scheduled day
  • Attend New Student Convocation and opening-weekend orientation programs
  • Start your classes at Western Illinois University!
  • Meet your academic adviser and begin your planning for spring classes.
  • Meet your WIU mentor. Each incoming freshman is assigned a WIU mentor to check in with throughout their freshman year. This person is a resource to help them with the transition to college life.
  • Health Insurance is mandatory for all students to be covered. All students are accessed a fee for Wetern's Health Insurance.  To determine if you can waive out of WIU insurance program  you need to complete the health Insurance waiver form by the 10th day of the semester.
  • Verification of Enrollment
  • Immunization Records need to be submitted to our health center. It is important to verify that your students immunizations are up to date.