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Residence Hall Standards for Student Conduct

UHDS is continually striving to provide the best possible environment for all students living in the residence halls. In pursuit of this goal, UHDS has established regulations for the protection of residents’ personal safety and residence hall environments. Violations of these regulations may be viewed as minor when considered as individual cases but may pose serious problems when incidents occur in great numbers or recur as patterns of behavior. These regulations are enforced by residence hall staff and may include disciplinary action and/or individual or group fee assessments.

The University reserves the right to amend any policy herein at any time in accordance with established University procedures. Communication of any changes will be made to the University community in an appropriate and timely fashion.

Alcohol

Alcohol in open containers is not permitted in any outside area adjacent to the residence halls. Possession of alcohol in open containers in these areas will result in University disciplinary action and may result in arrest by OPS.

The possession and/or consumption of alcoholic beverages are prohibited in Bayliss/Henninger and Tanner Halls, which are the residence halls that house all of the freshman students. In Corbin/Olson, Grote, Lincoln/Washington, and Thompson Halls, alcoholic beverages may be possessed and consumed by individuals who are of legal age according to Illinois law. Alcohol containers may not be larger than one quart (32 fluid ounces). Students found in possession of a keg or other large container may be relocated to another residence hall. In addition, the keg/container and all its paraphernalia (e.g., tapper) will be confiscated and become the property of UHDS. Alcoholic beverages may be consumed only in individual rooms while the room door is closed and may not be consumed in hallways, stairways, elevators, lounges, restrooms, or any other public area of the residence hall. Individuals should make their guests aware of all aspects of the alcohol policy. Students under legal drinking age in rooms where alcohol is permitted and being consumed will be subject to disciplinary action. Alcohol is permitted in the common room of a suite if all students are 21 or older.

Empty alcohol containers are permitted for decorative purposes in student rooms only in halls where alcohol is allowed. Empty keg containers are not permitted. 

Animals

Animals (except for aquarium fish in a 10-gallon tank or smaller) are prohibited in the residence halls.

Damage Assessment Policy/Vandalism

Animals (except for aquarium fish in a 10-gallon tank or smaller) are prohibited in the residence halls.

Decorating Your Room

Due to potential fire hazards and power failures caused by overloaded electrical circuits, electrical appliance usage must be limited. Electric shavers, hair dryers, hot combs, clocks, irons, coffeemakers with automatic shutoff mechanisms, radios, stereos, DVDs, and televisions are permissible (so long as the latter have a volume control).

Refrigerators can be no larger than 4.5 cubic feet and use no more than two amps when running. Microwaves are permissible as long as they do not exceed 700 watts.

The possession of unauthorized heat-producing electrical appliances, such as space heaters, popcorn poppers, hot plates, etc., and the possession of candles, kerosene lamps, or open flames are prohibited in any area of the residence halls. Any appliance with an exposed heating element is prohibited.

In addition, the use of multi-outlet plugs without built-in surge protection is prohibited. Only grounded extension cords may be used (12- or 14-gauge extension cords are acceptable). 

Electrical Appliances

Due to potential fire hazards and power failures caused by overloaded electrical circuits, electrical appliance usage must be limited. Electric shavers, hair dryers, hot combs, clocks, irons, coffeemakers with automatic shutoff mechanisms, radios, stereos, DVDs, and televisions are permissible (so long as the latter have a volume control).

Refrigerators can be no larger than 4.5 cubic feet and use no more than two amps when running. Microwaves are permissible as long as they do not exceed 700 watts.

The possession of unauthorized heat-producing electrical appliances, such as space heaters, popcorn poppers, hot plates, etc., and the possession of candles, kerosene lamps, or open flames are prohibited in any area of the residence halls. Any appliance with an exposed heating element is prohibited.

In addition, the use of multi-outlet plugs without built-in surge protection is prohibited. Only grounded extension cords may be used (12- or 14-gauge extension cords are acceptable). 

Fire Safety Regulations

The following regulations are in place to reduce the risk of a fire:

  • No candles are allowed, not even for decorative purposes.
  • No open flames (e.g., candles or kerosene lamps) or any incendiary devices will be permitted in the residence halls. The burning of incense is not allowed in any residence hall room or public area. Any special exceptions must be approved by the Complex Director and the OPS Director.
  • The possession, storage, or use of flammable liquids or substances is strictly prohibited in the residence halls.
  • Electrical appliances should be limited to radios, clocks, televisions, irons, coffeemakers with automatic shut-off mechanisms, and other nonheat-producing items and must be in safe operating condition. Heat-producing items such as space heaters, popcorn poppers, hot plates, halogen lamps, or appliances with an exposed heating element such as a George Foreman grill or toaster oven may not be used in any area of the residence hall.
  • All living and storage rooms will be maintained in such a manner as to allow a wide, uncluttered pathway.
  • The use or possession of multi-outlet plugs or power strips in the residence halls is prohibited without built-in surge protection.
  • Extension cords will be no less than UL-approved #14-gauge wire and no more than #12-gauge wire. This is a heavy-duty, grounded, protected cord that will allow for the safe use of those appliances most often found in a University residence hall room. The extension cord itself must be maintained in a safe condition. The cord should not be draped over a nail, should not be placed in a foot traffic area where it could be damaged, and should otherwise be protected to ensure its safe condition. The use or possession of extension cords not meeting these specifications is prohibited.
  • Live trees will not be permitted in the residence halls.
  • In order to ensure compliance, UHDS staff members and/or the fire department for the City of Macomb may check student rooms on a continuing basis.
  • The possession or use of firearms, fireworks, other explosive materials, or weapons in any University-owned housing unit or at a student activity on campus is strictly prohibited by University policy and state law. Students are not to start a fire, explode fireworks or chemicals, improperly use a weapon, set off false alarms, or tamper with firefighting equipment.
  • Motorcycle engines, fuel tanks, and other motorized vehicles may not be stored or repaired within the residence halls.

In the event of a violation of the above rules, disciplinary action will be taken.

The University may recommend suspension if you are found responsible for the following:

  • Transmitting, in any manner, a false fire alarm in any residence hall on the WIU campus
  • Damaging property by means of fire or explosives in any residence hall on the WIU campus

Such criminal acts are a threat and danger to the lives and property of all residence hall students. In addition, University authorities will cooperate with OPS in bringing appropriate charges and assisting in the prosecution of offenders under local, state, and federal laws.

The use of a fire extinguisher or other fire protection equipment for other than its intended purpose will automatically result in a $25 fine plus the cost of recharging or replacing the extinguisher. You will also be referred for judicial and possible legal action. 

Hall Sports Policy

Residents are prohibited from participating in any kind of sport or physically active game inside the residence halls, including but not limited to football, basketball, soccer, hockey, golf, rollerblading, frisbee, tag, bowling, wrestling, and water fights. This policy has been adopted to prevent accidents that could potentially harm people or damage property or fire sprinkler systems in the residence halls.

Holiday Decoration Safety Regulations

  • Only artificial trees shall be permitted in student rooms, lounges, apartments, and food service areas. The possession of live trees in residence halls is prohibited.
  • No lights are to be used on aluminum trees. Spotlights may be used.
  • Only UL-approved or UL-listed electrical light sets may be used for decoration. The power line must not pass through a doorway or window frame to an outlet.
  • Hanging lights or any other objects are not allowed on fire sprinkler piping or heads.
  • Trees or decorations are not to be placed in any corridor or area that might obstruct an exit.
  • All decorations used on the inside of any University building must be flameproof or made of a material that is flame retardant.
  • No open flames are permitted.
  • At no time shall hallway or exit lights be painted or covered. 

Proper Use of Room Furniture

Mattresses must remain on bed frames and may not be taken outdoors or placed in common areas on the floor. All mattresses and residence hall room furniture must stay in the residence hall room. Exceptions to bed ends and metal frames are by individual hall. Check with your RA for proper storage instructions. The unauthorized removal of furniture may result in disciplinary action.

The use and/or possession of unauthorized furniture, such as weight-lifting equipment and waterbeds, is prohibited.

Students are responsible for the condition of all furniture for their room. Cinderblocks may not be used in residence hall rooms, including being used to raise beds or build furniture.

After receiving approval from hall staff, students in Tanner may construct their own beds/lofts. All lofts must be free standing and not rest upon the desk, dresser, wall, ceiling, or any other part of the room. It should be noted that the University is not responsible for damages or injuries caused by self-constructed loft use. Buildings with stackable furniture (Bayliss, Henninger, and Grote) may not use lofts. Corbin/Olson, Lincoln/Washington, and Thompson Halls have loftable bed furniture.

Quiet Guidelines

One of the primary rights of students in residence halls is the right to study in one’s room free from unreasonable interference. Thus, noise and other distractions that inhibit the exercise of this right are strictly prohibited.

Quiet hours will be Sunday-Thursday, 10:00 pm-11:00 am, and Friday and Saturday, 1:00 am-11:00 am

During quiet hours, the following guidelines exist:

  • The noise level resulting from conversation or the use of stereos, radios, televisions, and telephones in any room should not be loud enough to be heard outside the room.
  • Floor lounges are to be used for quiet activities (e.g., study, programs, television, games, etc.). It is expected that lounge doors will be closed and noise will be kept at a moderate level.
  • Conversations in the hallway and bathroom must be conducted in a low voice level.
  • Students are expected to confront other students who are making too much noise. The student making the noise is expected to reduce the noise level immediately.
  • Residence hall staff may confront students who are making too much noise even if they have not received a complaint from another student. 

Courteous Behavior – Courteous behavior is expected at all times, even when designated quiet hours are not operational. Remember: The right to quiet always supersedes the privilege to make noise.

Enforcement of Quiet Hours Guidelines – Students in violation of quiet hours policy will be referred through the judicial system. On designated quiet floors, students in violation of the noon-to-noon (24-hour) quiet agreement will receive a warning. A second warning within a 15-week period may result in relocation to another floor.

Finals Week Quiet Hours – During Finals Week, quiet hours are in place on all residence hall floors 24 hours a day, beginning Saturday and ending Friday at noon. The beginning hour and ending hour for quiet hours are decided jointly by hall staff and government as long as they begin the Saturday before finals. Each hall staff/government may request to remove quiet hours for one hour each day between 5:00 pm and 7:00 pm. As always, courteous behavior applies. Signs will be posted within the halls informing students when quiet hours will begin, end, and be lifted. Students in violation of this policy will be referred through the judicial system and may be asked to leave the hall immediately after their last final exam. 

Room Entry by Residence Hall Staff

The right to privacy is of paramount importance and should not be violated; however, the entry into and/or search of the living quarters and personal property of a student may be conducted by the following people for the purposes and under the procedures detailed below:

  • By civil law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure
  • By authorized University personnel to ensure that health, fire, and safety regulations are maintained
  • By authorized University personnel or agents to make improvements and repairs and to provide routine maintenance services
  • By authorized University personnel in emergency and/or extraordinary situations to protect the health, safety, and welfare of students or to make emergency repairs to prevent damages to the property of the student and the University
  • When there is reasonable cause to believe there is/has been a violation of University regulations or local, state, or federal laws or ordinances
  • When a staff member knocks and is invited into the room
  • When the door is open and a violation of University policies is in plain view

In all instances, such entry shall be made only for the purposes set forth above. Observed alleged contraband will be confiscated and/or alleged violations of University policies, rules, or regulations will be referred to the Complex Director for follow-up action. Contact your Complex Director for information and appropriate procedures to attempt to retrieve confiscated items. Routine health and safety checks by staff will occur during the Thanksgiving Break, Winter Break, and Spring Break periods. 

Smoke-Free Residence Halls

Smoking is not permitted in any University-owned residence hall. In cases where conflicts between smokers and nonsmokers cannot be resolved, the right to a smoke-free environment shall take precedence. Each hall has designated smoke-free entrances. Smoking is not permitted within 50 feet of these entrances.

Residence Halls’ Designated Nonsmoking and Smoking Entrances

Bayliss: All 1st floor entrances – nonsmoking; northwest basement entrance – smoking

Henninger: All 1st floor entrances – nonsmoking; north basement entrance – smoking

Corbin: All 1st floor entrances – nonsmoking; west basement entrance – smoking

Olson: Basement and 1st floor south entrances – nonsmoking; west basement entrance – smoking

Lincoln and Washington: All 1st floor entrances and basement north entrance – nonsmoking; basement south entrance (closer to Lincoln) – smoking

Grote: All 2nd floor entrances – nonsmoking; 1st floor/basement east entrance – smoking

Tanner: 1st floor south and 3rd floor north and south entrances – nonsmoking; 1st floor north entrance – smoking

Thompson: South, east, loading dock, northwest entrances – non-smoking; northeast (Computer Lab) entrance – smoking

In addition, the ADA Compliance Office and the Office of the Vice President for Administrative Services would like to remind individuals that the University’s policy on clean air/no smoking prohibits smoking in public places as required by the Illinois Clean Indoor Air Act (410 ILCS 80). Public places include reception areas, lobbies, restrooms, offices, elevators, food preparation and serving areas, stairways, classrooms, conference rooms, lounges, hallways, and laboratories.

For more information about the residence halls’ designated nonsmoking and smoking entrances, contact your residence hall staff. 

Solicitation Policy

Solicitation is defined as urging, inciting, requesting, or advising a person or persons to adopt an idea or purchase merchandise and/or services for personal profit or organizational gain. Product orientation as a form of solicitation is defined as the description and/or analysis of a particular line of merchandise or services for educational purposes.

Residents are not permitted to use their rooms or other facilities of the building for any commercial solicitation. Solicitation may be permitted by individuals or agencies that are given specific written permission by UHDS in the following instances:

  • When the proceeds of the event are donated to established charitable causes
  • When a residence hall program is raising funds for its own internal purposes

Permission for solicitation must adhere to these guidelines:

  • Solicitation must be conducted in a manner that is not disruptive to the residents of the residence hall.
  • Solicitation may occur only in public areas of each residence hall. Time and location are to be determined by the Complex Director. Any resulting sales must take place in individual student rooms by invitation or appointment.
  • Solicitation may not be conducted on a door-to-door basis under any circumstances. Individual solicitation may take place in student rooms by appointment only and when the guest is escorted to and from the room.
  • Group solicitation by appointment is not permitted in student rooms.

Product orientation may be conducted in WIU residence halls under the following guidelines:

  • Product orientation may occur only when the presenter is invited to a floor by the residents of that floor and with the approval of the Complex Director.
  • Product orientation may occur in public areas only by recognized University organizations and other departments of the University that have received prior approval from UHDS.

Organizations or departments seeking permission for product orientation must submit the following information at least three days prior to distribution:

  • List of halls in which information is to be distributed
  • Date(s) and time(s) of distribution in each hall
  • Sample(s) of the material to be distributed—one copy for each hall

Posting Information in the Halls

The University will not approve any information that is deemed to be racist, sexist, indecent, scandalous, illegal, inciting, or in any way oppressive in nature. Each hall has established locations where materials may be posted.

Any group or organization wishing to post information in the residence halls must have the material approved and distributed by UHDS. In order to ensure timely and relevant information, materials must be delivered to Seal Hall 142 at least five business days prior to the desired date of posting and will only be posted for a maximum of seven days. A limited amount of posting space is designated in each residence hall for outside entities (14 locations; public areas only). The sponsoring organization is responsible for making copies of their materials. Postings must be 11 × 17 or smaller in size and must not contain any adhesive material. Outside organizations/entities may not post on residential floors. Complex Directors approve information in the halls as it relates to residence hall staff programs and hall government.

The following guidelines apply to the distribution of materials within the halls:

  • Contact Residence Life at (309) 298-3328.
  • Set up the table only in the designated area provided by UHDS staff.
  • Material may only be distributed to students who approach the table and request information. The organization distributing materials may not initially approach any individual.
  • As a result of a product orientation, no exchange of money or the signing of any written agreement may occur unless the solicitor is expressly invited to individual student rooms for that purpose.

If these guidelines are not followed, the organization may be asked to leave the hall and may not be allowed to distribute any other material(s) in the halls for the remainder of the semester. Failure to comply with these guidelines may result in the revocation of permission to solicit within WIU residence halls.

Please see the UHDS website for more information on soliciting/advertising in the halls.

Information Tables in the Residence Halls

UHDS allows Western Illinois University registered/recognized student organizations and University agencies to request a table in the dining centers for the purpose of presenting information to students.

All requests are subject to approval by UHDS and scheduled on a first come, first served basis. The requestor will receive an e-mail with the status of the request within three business days of submitting the request form.

Standard set-up includes one table and two chairs.

Guidelines

  • Table reservation requests must be submitted at least seven (7) days in advance of the desired date.
  • Table reservation is limited to dinner hours (5:00-7:00 pm) on Tuesdays, Wednesdays, and Thursdays.
  • The purpose of the information to be presented to students should in no way conflict with the mission of UHDS.
  • Individuals or organizations who violate any University policy, and/or employ any form of deception in the completion and submission of necessary UHDS request materials or who misrepresent their activities or services in their communications with any University personnel or resident will be prohibited indefinitely from future activities in any UHDS areas and any permissions already granted for activity may be revoked.
  • Table usage by on-campus registered student organizations and University agencies may be scheduled for a maximum of five (5) times per semester.
  • Participants must leave the area in the order it was when arriving. All materials must be cleaned up upon departure.
  • Solicitation of goods and services and exchange of cash or credit card information is prohibited.
  • Participants must remain at the table. If they leave to approach students, they will be asked to leave the building.

Sprinklers

The following regulations shall apply to the use of all sprinkler systems in campus residence halls and other buildings:

  • Under no circumstances may sprinklers be painted or in any way obstructed.
  • Objects may not be hung or draped from a sprinkler apparatus.
  • Sprinklers activated during an emergency are to be turned off only by authorized fire safety personnel or Facilities Management staff.
  • No one may commit acts that endanger the proper functioning of sprinkler systems. Violations of this regulation may result in both judicial and administrative disciplinary actions.
  • Tampering with fire safety equipment, including the sprinkler system, may result in referral for student disciplinary action and criminal prosecution.

Student Room Responsibility

You and your roommate jointly share the responsibility for your room. You are responsible for the condition of furniture, walls, woodwork, and floors. Damage that occurs beyond the limits of normal wear and tear is your responsibility and will be charged accordingly to you and/or your roommate. UHDS staff will determine normal wear and tear during the check-out process. You and/or your roommate may be held accountable for misconduct that occurs within your room.

In addition, you are also responsible for the behavior of your guest(s) who must also follow all WIU policies.

Visitation and Guests

WIU permits students living in residence halls to have guests of the opposite or same gender visit their rooms. Any students assigned to a residence hall may host a guest or visitors in his or her room in a manner consistent with the visitation policy for each living unit. All guest(s) must abide by the rules and regulations of residence halls and the University. Any violations of these policies may result in the guest(s) being asked to leave and disciplinary action initiated against the host or hostess. 

General Visitation Rules

  

  • A community shall be open to guests of the opposite or same gender only if invited and escorted by a resident of the community. The resident must escort the guest at all times.
  • Hosts and guest must adhere to the following community restroom and shower policies. Each community may petition for a variance in the restroom policy; however, a variance in the shower policy will not be permitted. An escort plan should be in place and agreed upon by the community. All community contracts must be approved by UHDS before any procedure or policy variance may begin.
    • At all times, members of the opposite gender must be escorted to and from the restroom facility by their host.
    • The rights of the community members to use restroom facilities shall take precedence over their use by guests of the opposite gender. To ensure these rights,
      • no guest may use the restroom when a member of the community is using the facility. (The restroom must be cleared.)
      • the host is responsible for remaining outside the restroom to alert floor residents that the facility is occupied by a member of the opposite gender.
    • Showers may not be used by members of the opposite gender at any time.
  • Residents may host a guest for no more than three days in a ten-day period provided the roommate agrees. The visitation policy applies to guests and students. As the host, we encourage you to inform your guest of our policy prior to the visit and make other accommodations, if necessary. Guests staying beyond three days will be considered to be trespassing, and both the host and the guest may be subject to judicial action.
  • UHDS reserves the right to distinguish between a visiting guest and actual residency. A guest making unusually frequent visits will be considered to be trespassing, and both the host and the guest may be subject to judicial action.
  • Consideration for the privacy and rights of roommates in each room will be given priority. A roommate may not be denied access to his or her room at any time and may, in effect, declare the room off limits for any open visitation. Violation of the roommate’s rights of privacy will be considered a major violation of the policy, and the offending party may be referred for disciplinary action.
  • Hosts will be responsible for the actions of their guest(s).

Individual Student Room Visitation

  • Roommates shall mutually decide on the desired visitation hours, consistent with University policy, that they will allow for their room.
  • The decision will be communicated in writing and signed by both residents of the room.
  • The maximum number of days and hours of visitation shall be indicated in the written agreement.
  • A new agreement shall be drawn up any time a new roommate is assigned to the room.