Top Navigation

Side Navigation

Graduate & Family Housing Eligibility, Application & Processes

Eligibility

Graduate & Family Housing is eligible only to the following WIU students:

  • Students with children (2 children max)
  • Married Students or Students with Domestic Partners
  • Graduate Students
  • Non-Traditional Undergraduate Students (24-years-old at the beginning of semester)


How to Apply

You can complete a housing application online and pay the $50.00 application fee with a valid credit or debit card. You will need to select Graduate and Family Housing as the "Type of Residence(s) Applying for". If you would instead like a paper application in order to pay by check or money order, please contact University Housing & Dining Services at (309) 298-2461 or uhds@wiu.edu for one in an alternative format.

Online Housing Application 

How We Assign Apartments

Students are placed in GFH in the following priorities: 

Two-Bedroom Apartments

  • Students with two children
  • Students with one child

One-Bedroom Apartments

  • Students with one child (under 2 years of age)
  • Married/Domestic partners
  • Single graduate students

Westbrook House

  • Single graduate students
  • Non-Traditional Undergraduate Students (24-years-old at the beginning of semester)


Check-In Process.

  1. The STUDENT contacts the GFH office (in person or by phone) to complete lease. After a lease is complete, the STUDENT must contact the GFH office to arrange a check-in time with apartment staff.  Move-in hours are arranged according to manager's schedules. Exceptions or any changes must be arranged by contacting the Graduate & Family Housing Office at (309) 298-3331.
  2. The STUDENT arrives per scheduled day and time and goes to assigned apartment. Manager will arrive at resident's apartment for check-in.
  3. The MANAGER and STUDENT checks resident into apartment, issues key(s), fills out Apartment Condition Report with resident, and answers any immediate questions (takes approx. 20 minutes). The STUDENT signs Check-in Inspection Form, agreeing to status and condition of the apartment. If the apartment needs any cleaning, the Manager should be informed so the custodian can be contacted.
  4. The STUDENT later notifies GFH through the UHDS Website or a Manager of any needed repairs or service requests not detected at check-in time.


Check-Out Process/Vacating Your Apartment

  1. One month before your Check Out: Come to the GFH office in Seal Hall and fill out an Intent to Vacate form. On this form you will list your reasons for vacating, and choose a Date/Time for your checkout. (To be verified with manager's schedule.) The date and time can be changed once by calling Seal Hall (309-298-3331) with a week's notice. A fee will be assessed if you need to change the date/time more than once.
  2. One Week Before Check Out: This is the deadline for changing your checkout date/time. If you are unable to checkout at the assigned date and time, you may be assessed a fee and/or loss of deposit. If you think you will not be able to checkout at the assigned time, contact Seal Hall or your manager immediately. At this time you should also make sure you have filled out change of address forms with the Post Office to ensure you continue to recieve all of your mail.
  3. Day of the Check Out: At the scheduled time of the checkout, a manager will come to your apartment with your check out paper work. He or she will give the apartment a complete check over to make sure the apartment is in the same condition as it was when you checked in, and if it is not, to assess fees for damages. Once the manager is finished with this, you will sign your completed Apartment Condition Report form, give all sets of keys to the apartment to the manager, and vacate the apartment. You will not be able to re-enter the apartment after this time.
  4. Three - Six Weeks After Check Out: Expect your deposit to be returned (if applicable), along with any refunds for rent, to be sent to you in a check, or if you are still a student, to be credited to your student account.