Office of Study Abroad and Outreach
Faculty-led Cancellations and Withdrawals
We understand--life happens. Sometimes you need to cancel your Study Abroad plans and withdraw from your program. Other times WIU has to cancel the program. Either way, you want to know what happens to your money--will you get a refund, how much will you get back, or do you still owe anything?
Refund availability
| Cancellation types | Refund availability | Additional costs |
| Low enrollment | Deposit: Full refund Commitment fee: Full refund |
No additional costs due |
| Unforeseen circumstances | Deposit: Recoverable amount Commitment fee: Full refund |
No additional costs due |
| Individual withdrawal | Deposit: Non-refundable Commitment fee: Non-refundable |
Additional costs due |
Low enrollment When WIU cancels a Course due to low enrollment
Unforeseen circumstances Examples include natural disaster, pandemic, terrorist activity at the study location, etc. All costs that are refunded to WIU by hotels, travel agencies, airlines, etc. will be refunded to the participants. A full refund is not guaranteed.
Individual cancellation You cancel from a Course that has been Confirmed and will travel. The additional amount due varies based on the program and the timing of cancellation. It can be as much as the full remaining program cost. Work with the Study Abroad advisor to determine the balance due.
Withdrawal
Withdrawals must be made in writing to the Study Abroad Office by the student. No verbal withdrawals or emails from other individuals are accepted. Withdrawal emails should be sent to kd-mcdaniel@wiu.edu or studyabroad@wiu.edu.
Withdrawals are not official until confirmed by the Study Abroad Advisor. Until the Withdrawal is confirmed, students continue to be responsible for all financial, academic and travel-related requirements of their Study Abroad Program.
Study Abroad is not responsible for any penalties suffered by the student due to their withdrawal from a Study Abroad Program.
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Announcements
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Spring 2024 Study Abroad scholarships now open!
Scholarship applications for Spring 2024 study abroad programs are now open. More information about the scholarships and the application form can be found on our website. The application deadline is midnight, Wednesday, November 1, 2023. If you have any questions about the scholarships, please contact Kim McDaniel, Study Abroad Advisor, at kd-mcdaniel@wiu.edu.
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Apply for passports NOW!
Passport processing is currently taking 3 months. If you plan to travel in Spring or Summer 2024, apply for your passport NOW. For more information, see the Passports 101 page on our website.
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Disney World Communication Culture info sessions 2023 scheduled.
Learn more about the Disney World Communication Culture Study Abroad Course at these info sessions:
Wednesday, September 27
Thursday, September 28
Wednesday, October 11
Thursday, October 12
Location: Memorial 338
Time: 4pm
For details, please see the Disney World Communication Culture webpage.
Tropical Ecology: the Galapagos info sessions 2023 scheduled.
Learn more about the Tropical Ecology: the Galapagos Study Abroad Course at these info sessions:
Friday September 29 at noon via Zoom
For details, please see the Tropical Ecology: the Galapagos webpage.
Exploring Italy Through Film info sessions 2023 scheduled.
Learn more about the Exploring Italy Through Film Study Abroad Course at these info sessions:
Tuesday, October 3
Location: Simpkins 219 and via Zoom
Time: 4:30pm
For details, please see the Exploring Italy Through Film webpage.
Art in Italy: Political Mythologies info sessions 2023 scheduled.
Learn more about the Art in Italy: Political Mythologies Study Abroad Course at these info sessions:
Thursday, October 5
Location: Garwood 10
Time: 4pm
For details, please see the Art in Italy: Political Mythologies webpage.
International Trade: Costa Rica info sessions 2023 scheduled.
Learn more about the International Trade: Costa Rica Study Abroad Course at these info sessions:
Thursday October 5 at 5:30 pm
Friday October 6 Knoblauch at noon
For details, please see the International Trade: Costa Rica Info webpage. -
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