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2. What is an Education Record?

As defined by FERPA, an education record is:

Information about a student that is maintained by the University as part of the educational process.

The contents of an education record include files, documents, and materials in any medium, including:

  • emails
  • computer files
  • computer screen
  • printouts
  • tapes
  • disks
  • film
  • microfilm/microfiche

The following are not considered education records:

  • Private notes of an individual faculty or staff member ("sole possession" records)
  • Campus police records
  • Medical records
  • Aggregate (statistical) data that contains no personally identifiable information about any student.

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