Quad Cities Campus

Disbursement Reminders

  1. Loan amounts must be made in two disbursements for the academic year:
    • Half in the Fall Term and half in the Spring Term
    • Single semester loans will be disbursed in one disbursement at the beginning of the term
  2. Single semester loans for Study Abroad must be made in two disbursements.
  3. Before each aid disbursement, financial aid eligibility must be reviewed in such areas as:
    • Satisfactory Academic Progress
    • Hours of enrollment (usually a minimum of six hours)
    • Proper class level (may affect your loan amount - transfer students should have final grade transcript from previous school sent to WIU as early as possible)
    • Admitted to a degree program
  4. Refund amounts for aid exceeding direct educational charges (tuition, fees, health insurance, room and board) are direct deposited to your designated bank account (Direct Deposit Authorization Information).
  5. ALWAYS review your University account balance after receiving a refund - certain miscellaneous charges and past due balances cannot automatically be paid using federal/state aid. Submit an Authorization Statement to Billing & Receivables to allow payment of miscellaneous charges.
  6. Please be prepared to pay for your books from your own personal resources. Refunds from financial aid are not always available or may be insufficient to pay for all your books. Books cannot be charged to your University account.
  7. The first semester bill is available on STARS in August and January - notification is sent each month when the bill is available on STARS. Email addresses may be updated on STARS.
  8. Specific questions concerning bills or the billing process should be directed to Billing and Receivables at (309) 298-1831.