Graduate Studies

September 14, 2009

University Union Board Room, 3:00 p.m.

MEMBERS PRESENT: R. Bauerly, M. Bean, e. Hassan (Vice Chair), B. Locke, J. McNabb, K. McClure, J. McQuillan, G. Montalvo, K. Pawelko (Chair)

GUESTS: Rick Anderson, Mark Boley, Ginny Boynton, Kishor Kapale, Sue Martinelli-Fernandez, Terry Rodenberg

EX-OFFICIO: J. Dallinger

OTHER: G. Sullivan


A. Kishor Kapale, Assistant Professor, Physics

Dr. Kapale gave a brief statement attesting to his scholarly/creative activities.
Motion: To approve the request for Dr. Kapale. (McQuillan/Bauerly). MOTION CARRIED: 7 YES – 0 NO – 0 AB

B. Roberto Mazza, Assistant Professor, History

Motion: To approve the request for Dr. Mazza. (Bauerly/McNabb). MOTION CARRIED: 7 YES – 0 NO – 0 AB

C. Febe Pamonag, Assistant Professor, History

Motion: To approve the request for Dr. Pamonag. (Montalvo/McNabb). MOTION CARRIED: 8 YES – 0 NO – 0 AB

D. Timothy Roberts, Assistant Professor, History

Motion: To approve the request for Dr. Roberts. (McQuillan/Hassan). MOTION CARRIED: 8 YES – 0 NO – 0 AB


A. Extension of Incomplete Grades

Dr. Dallinger reminded the Council that in Spring 2009 Graduate Council members had voted to extend the length of time “I” (incomplete) grades will remain on a student’s transcript for capstone courses. “I” grades currently remain as such for one year before automatically switching to grades of “F” if no action is taken. She noted that in Spring Semester 2008 WIU converted 80 graduate incompletes to F or U (from Spring 2007). About 44 of the 80 students were in a thesis, internship, applied research project, non-thesis paper, or professional experience type of course. About 23 of the 80 students were in comp exams, portfolios, methods of research, independent study, research problems, readings, non-thesis exam, and directed study/research.

She informed the Council that Graduate School staff will be contacting department chairs in late Spring 2010 to identify the capstone courses they would like to extend for a specified number of years. It is anticipated that AIMS should complete required programming for implementation of this option by August 2010. Faculty may currently extend an incomplete grade in a graduate class for a student by emailing the request to before the grade changes to an “F.”

B. Academic Integrity Policy for Graduate Students

Dr. Dallinger highlighted areas of concern within the University’s Student Academic Integrity Policy. She indicated CAGAS would be addressing the policy. There was lengthy discussion among Council members who noted some areas of confusion with the language in the policy. It was discovered that some faculty may not realize the steps required should there be any violation of academic integrity, with or without agreement from the student. Current policy states the faculty member must inform the student in writing as well as forward a copy of the letter to the Department Chair and the Graduate Council (if it is a graduate course) or CAGAS (undergraduate course) even if the violation is handled informally. Any violation should be documented. This is explained in Step One: Informal Resolution, 1. Preliminary discussion, sections A. and B. This wording among other concerns will be discussed in the coming year.

A sub-committee was formed to review this policy. Members are: Drs. Hassan, McNabb, and Montalvo. Dr. Bauerly indicated he would confirm with his college before accepting a post on this sub-committee. Dr. Dallinger will provide this information to CAGAS.


A. Proposed Policy for Three Year Undergraduate Degrees and Admission into Graduate Programs

Dr. Terry Rodenberg, Director of the Center for International Studies (CIS), presented a proposal to the Council which would allow international students with a three-year bachelor’s degree admission to a WIU graduate program if they met specific criteria. Criteria would include (1) having the three-year degree conferred by an appropriately recognized university which is fully recognized by the International Association of University or the home country’s Ministry of Education (or equivalent); (2) meeting the normal academic admission requirements specified by the department of interest; (3) at the department of interest’s discretion, hiring the services of an accredited evaluation service to further validate the degree with the cost of the evaluation being the student’s responsibility; and (4) meeting the English requirement for graduate admission. Dr. Rodenberg noted this issue has arisen due to European countries implementing the Bologna Process which standardizes their three-year undergraduate degrees as well as their approach toward master’s programs. Also, he indicated CIS receives many inquiries about the acceptance of three-year undergraduate degrees. Dr. Rodenberg distributed a letter of support for this policy change from the Department of Physics.

Dr. Montalvo asked about the credential agencies in criterion #3. Dr. Rodenberg indicated CIS currently does not accept evaluations from outside sources, however, many universities do rely on the services of accredited evaluation agencies. He reiterated this would be at the student’s expense and is not the responsibility of the University.

Further discussion indicated a correction to criterion #4 which specified English language requirements for graduate admission. Those listed on the proposal do not match what is currently listed in the graduate catalog. Dr. Dallinger noted that if CIS wishes to change English requirements for graduate admission, a separate proposal should be presented to the Council.

The Council thanked Dr. Rodenberg for submitting a thorough and concise proposal.

Motion: To approve the proposal to accept three-year bachelor’s degrees for international students who meet the criteria listed above with the exception of criterion 4 which should be reworded to match the policy as listed in the 2009-2010 graduate catalog. (Montalvo/McClure). MOTION CARRIED: 8 YES – 0 NO – 0 AB

B. Form sub-committee to select awardees of the Graduate Student Research and Professional Development Fund

One Council member from each college will comprise the Fall 2009 selection sub-committee for the Graduate Student Research and Professional Development awards. Those members are Drs. Bean, McClure, McQuillan, and Pawelko. A meeting has been scheduled for Tuesday, October 13 from 3-5 p.m. Ms. Sullivan will schedule a room in the University Union and notify the members via email.


A. Request to be late registered for Summer Session 2009 courses

1. Psychology

Dr. Dallinger explained to the Council that this appeal was coming to them as she has previously approved two similar late enrollment requests for this student. She felt since there was an obvious pattern, she would ask the Council to review the request.

The student was present at the meeting to provide a statement as well as respond to questions from the Council. He indicated this has been an on-going issue as his schooling is paid by his father’s estate which takes time in approving his expenses. He noted he is now in control of his funding and that late payments to the school should not be a problem and, thus, there should be no more late enrollment requests. He anticipates completing the graduate degree in May 2010 and has only two courses remaining.

Council noted the request has the full support of the academic department.

Motion: To approve the student’s request to late register for Summer 2009 courses. (McNabb/McQuillan). MOTION CARRIED: 7 YES – 0 NO – 1 AB


A. International Orientation

Dr. Dallinger informed the Graduate Council that past Council President Mark Mossman led an orientation session for new international graduate students during the week-long international student orientation the week prior to the beginning of the semester. This session was recently created based on a request from last year’s Council. Rather than combining undergraduate and graduate students, they are now separated for the 2-hour session.

B. Human Resources Audit Recommendations

Dr. Dallinger briefly informed the Council that the Graduate School had participated in an internal audit of the Human Resources and Payroll areas on campus over the past several months. She indicated the following recommendations by the auditors for the Graduate Council to discuss and consider this year: (1) requiring all graduate assistants to receive performance evaluations by their supervisors, (2) establishing clearer hiring policies and procedures for graduate assistants that includes Affirmative Action screening, and (3) requiring all graduate assistants to complete on-line time cards.

C. Dr. Dallinger surveyed the Council to see if they would like to invite Provost Thomas to an upcoming meeting. It was suggested by the Council to invite him to a meeting in the spring.