Graduate Studies

September 13, 2010 Minutes

3:00 p.m., Horrabin Hall 60

Members Present:  R. Bauerly, M. Bean, L. Kilmer, B. Locke, K. McClure, J. McNabb (Chair),J. McQuillan, G. Montalvo

Guests Present:  Matt Blankenship, Mark Boley, Kim Dodson, Steve Dworkin, K. Kapale, Tej Kaul, Reinhard Lindner, Russ Morgan, Terry Mors, Jill Myers, Lance Ternasky

Ex-officio:  J. Dallinger

Others Present:  K. Allison, G. Sullivan


A. Economics

1. Request to add graduate credit to a 400-level course

a. ECON 408, Economics for Decision-Makers, 3 s.h.

Dr. Tej Kaul presented the course request noting that due to reorganization in the College of Business he is now the Department Chair of Economics.  Dr. Kaul responded to questions concerning the request.  It was noted that the start date should be changed from Fall 2010 to Spring 2011 on the form.  Dr. Montalvo asked for clarification of the wording used to compare course objectives and learning outcomes for students receiving graduate credit and students receiving undergraduate credit in the course.  Dr. Bean asked for elaboration in the differences in evaluating assignment responses between graduate and undergraduate students.  Dr. Kaul indicated he was not the author of the course request but would be willing to revise the request as suggested by the Council members.

MOTION:  To table the course request for revision and resubmission.  (Bean/Bauerly).  MOTION CARRIED 8 YES – 0 NO – 0 AB

B. Manufacturing Engineering Systems

1. Requests for new graduate courses

a. TL 515, Technological Visualization, Assay and Discourse, 3 s.h.

b. TL 525, Technology Management, 3 s.h.

c. TL 535, Technology Leadership and Training, 3 s.h.

d. TL 545, Design of Experiments, 3 s.h.

e. TL 555, Value Stream Leadership for Sustainability, 3 s.h.

f. TL 565, Innovation, Research and Development, 3 s.h.

2.Request to change graduate program requirements

These items were tabled on April 26, 2010.  No new documentation was submitted.  Remains tabled.

C. Psychology

1. Request to add graduate credit to a 400-level course

a. PSY 443, Principles of Neurosciences with Laboratory, 4 s.h.

This item was tabled on April 26, 2010.  New documentation was submitted via electronic mail. 

MOTION:  To remove from table.  MOTION CARRIED 8 YES – 0 NO – 0 AB

The Council noted this was a thorough request.  One minor correction was identified in the section “Learning Outcome Resulting from Additional Requirement” in which the word “only” in the first sentence should be moved to indicate the literature review is expected for only the graduate students.

MOTION:  To approve the request with the minor wording change as indicated above. (McQuillan/Bean).  MOTION CARRIED 8 YES – 0 NO – 0 AB


A. Esteban D. Araya, Assistant Professor, Physics

Drs. Araya and Boley were present to respond to any questions from the Council.

MOTION:  To approve the request for Dr. Araya. (Montalvo/Bauerly).  MOTION CARRIED 8 YES – 0 NO – 0 AB

B. P.K. Babu, Assistant Professor, Physics

Dr. Boley was present to respond to any questions from the Council.

MOTION:  To approve the request for Dr. Babu. (Bean/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB

C. Kimberly Dodson, Assistant Professor, Law Enforcement and Justice Administration

Drs. Mors and Dodson were present to respond to any questions from the Council.  Dr. Mors indicated Dr. Dodson’s expertise is needed to chair capstone projects and teach capstone courses.  Council noted that the vita did not clearly identify WIU courses which Dr. Dodson has taught, nor did it provide a brief description of her current scholarly activities in progress.  Dr. Dodson directed the Council to the list of graduate course titles which she has taught and provided a verbal statement in reference to her articles and books published as well as those that are currently in process.

MOTION:  To approve the request for Dr. Dodson. (Montalvo/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB

D. Andrea Hyde, Assistant Professor, Educational and Interdisciplinary Studies

Dr. Lindner was present to respond to any questions from the Council.  Dr. Bean asked for clarification of wording on the departmental recommendation letter.  Dr. Lindner indicated she has successfully transitioned from teaching undergraduate to graduate classes.  Additionally, when asked, Dr. Lindner explained that due to the interdisciplinary nature of the department, as long as publications are refereed, they meet the criteria of the department.

MOTION:  To approve the request for Dr. Hyde. (McQuillan/Bauerly).  MOTION CARRIED 8 YES – 0 NO – 0 AB

E. Debra Miretzky, Assistant Professor, Educational and Interdisciplinary Studies

Dr. Linder was present to respond to any questions from the Council.

MOTION:  To approve the request for Dr. Miretzky. (Montalvo/Bean).  MOTION CARRIED 8 YES – 0 NO – 0 AB


A. Petition Form Review

Dr. McNabb reminded the Council of their previous discussion concerning the need to revise the Graduate School petition form.  She provided a list of questions and issues to consider during the discussion.  The Council members discussed various options such as requiring two or three departmental signatures on the form.  Dr. McNabb suggested the presentation of the form be altered which will highlight the need for the department to provide appropriate rationale for its recommendation rather than simply checking a box to indicate approve or deny.  

Council members stipulated that two signatures (Graduate Committee Action and Department Chairperson) should be required with a note on the form indicating the Department Chair should not sign duplicate lines as two separate signatures are expected.

Ms. Sullivan will work with Graduate School staff to draft a revised petition form which will be presented at the next Graduate Council meeting.

B. Grade Replacement for Graduate Students

The Council reviewed a new undergraduate policy which will become effective Fall 2011.  This policy will allow undergraduate students to retake courses up to three times with the most recent grade being used for the grade point calculation.  Additional stipulations to this policy exist.  Dr. McNabb opened the topic for discussion asking if this is a policy that should apply to graduate courses as well.  Dr. Morgan suggested that such a policy at the graduate level would alter the effectiveness of the six hour “C” rule which removes students from graduate programs if they exceed six hours of “C” or lower in a 46 hour or less program; nine hours in a 47 hour or higher program.

The Graduate Council considered the policy and it was general consensus that it wasn’t appropriate for graduate students.

C. Syllabus Policy

Dr. McNabb informed the Council members that Faculty Senate approved a Course Syllabus Policy in May 2010 which is available on the University Policy Manual (  She suggested the Council offer a friendly amendment to the policy so that it becomes inclusive of graduate courses.  The Council identified areas in which the policy could be easily amended to include graduate courses. 

Dr. McNabb will draft a letter to the Faculty Senate asking for minor modifications of the policy to include graduate courses.

D. Sub-committee to Select Graduate School Award Recipients

Dr. McNabb asked for one person from each college to comprise the fall selection committee for the Graduate Student Research and Professional Development monetary awards.  The sub-committee will be Drs. McNabb (CAS), McQuillan (CBT), Bean (COFAC), and Kilmer (COEHS).  The meeting was scheduled for Thursday, October 7.  Ms. Sullivan will schedule the meeting in a CODEC room and send out information to the sub-committee.

E. Automatic Extension of “I” Grades in Capstone Courses – Update

Dr. Dallinger informed the Council that the Graduate School is currently gathering information from all graduate academic departments to identify which capstone courses they wish to extend the “I” grade beyond the current policy of 12 months and for how many months, should they wish to extend at all.  Programming should be in place for the extensions to become effective Fall 2010.

F. Mission Statement of the University

Dr. McNabb informed the Council that they will be asked to review a proposed change to the University’s mission statement in the near future.  She provided a handout which included the proposed mission statement.  Dr. Bean noted a grammatical error in the proposed statement.


A. Request to receive credit for hours exceeding the limit

1. Non-degree student

The student participated via telephone and Dr. Ternasky was present to respond to any questions directed toward the Counseling program. The student made a statement indicating she is a non-traditional student with one master’s degree and is pursuing additional graduate hours as a means to increase her salary as a teacher.  She does not plan to pursue a graduate degree.  She indicated she was notified by the Registrar’s Office via email that since she had exceeded 6 s.h. of CN 433G courses, any hours exceeding that amount would not be counted as credit but she would be charged for the tuition if she did not withdrawal herself from the courses.  The student indicated she has never checked her WIU email.  She later received a hard copy letter from the Registrar’s Office indicating she would not receive credit for those courses, after she had completed them.  The student responded to questions from the Council concerning advising, future plans, and email usage.

Dr. Ternasky provided the history of the CN 433 courses which are 1 s.h. seminars offered with numerous different topics.  In the past, there was an issue with BOT students enrolling in numerous CN 433 courses in order to fulfill their degree, so it was decided to place a 6 s.h. limit on the course.  Additionally, it was noted that programming at this time is not able to block a student from enrolling in a course even if it exceeds the hours limit for the course.  Further, he indicated that this topic will appear on the next departmental meeting agenda.

Dr. McQuillan urged the student to be aware of the WIU email requirement in the future and advised her to login so that she can either forward her email to a frequently used account or request home delivery of correspondence. 

MOTION: To approve the request which will allow the student to receive full credit for hours earned in Summer 2010.  (Montalvo/Bean).  MOTION CARRIED 8 YES – 0 NO – 0 AB

Council members noted that a reminder concerning the importance of using WIU email should be included in her notification letter.

Ms. Sullivan asked for clarification concerning whether this was a one-time exception or if she is able to enroll in additional CN 433G courses in the future.  The Council indicated this is a one-time exception and the student should be advised to work with the academic department prior to enrolling in the future.


A. Dr. McClure requested that a new business item be added to next month’s agenda that will allow discussion concerning continuing enrollment at the graduate level.

Meeting adjourned:  5:00 p.m.