Graduate Studies

Graduate Council Minutes - September 10, 2012

3:00 p.m., Horrabin Hall 60/QC Campus 114

Members Present: L. Kilmer, B. Locke (Chair), J. McQuillan, A. Mossman (Vice Chair), J. Myers, W. Polley, T. Walker
Members Absent: K. McClure

Guests Present: Laurel Borgia, John Drea, Sue Tygrett, Dale Adkins, Kanu Priya, Simon Cordery, Gretchen Sullivan

Ex-officio: N. Parsons

Others Present: A. Schulz


A. Academic Integrity Incident Reports Filed in the School of Graduate Studies, May 2012       

1. Resolved with Instructor (9)

Dr. Parsons announced that this will be a new item on the agenda each month. All nine academic integrity incidents were resolved with the instructor. Any incidents that are not resolved with the instructor are then brought to the Council for review. The agenda item serves as a preview for potential incidents that the Council might be asked to review. Dr. Parsons also announced that academic integrity, FERPA, and time cards will all be discussed at the Graduate Committee Chairs meeting on Wednesday, September 26.

B. Summer School Committee 2012-2013, Graduate School Representative: Professor Jill Myers

Professor Myers reported that the first meeting of the committee is scheduled for Friday, September 14


A. Curriculum and Instruction

1. Request to Change Graduate Program Requirements

a. Reading

Dr. Borgia presented the request and answered questions regarding the justification for the change to the Reading Teacher emphasis. Dr. Borgia clarified that there is not a change in total semester hours for either area of emphasis.

Motion: To approve the request. (Polley/McQuillan) MOTION CARRIED 7 YES – 0 NO – 0 AB

B. Theatre and Dance

1. Request to add graduate credit to a 400-level course

a. THEA 496, Experiments and Topics in Theatre, 3 s.h.

Dr. Locke announced that the request has been withdrawn by Theatre and Dance due to the course already being offered with graduate credit for several semesters.


Dr. Locke reminded the Council of the criteria for full membership into the Graduate Faculty per the Operating Paper of the Graduate School.

A. Carrie Belsito, Management and Marketing, Assistant Professor

Dr. Kilmer questioned why Dr. Belsito did not come into the University at the Associate Professor level based on qualifications. Dr. Drea responded that the position was advertised as an Assistant Professor.

Motion: To approve the request. (Kilmer/Polley) MOTION CARRIED 7 YES – 0 NO – 0 AB

B. Algerian Hart, Kinesiology, Assistant Professor

Motion: To approve the request. (Polley/Walker) MOTION CARRIED 7 YES – 0 NO – 0 AB

C. Barry McCrary, Law Enforcement and Justice Administration, Assistant Professor

Motion: To approve the request. (McQuillan/Polley) MOTION CARRIED 7 YES – 0 NO – 0 AB

D. Tim Roberts, History, Associate Professor

Dr. Cordery was present to answer questions.

Motion: To approve the request. (Polly/Mossman) MOTION CARRIED 7 YES – 0 NO – 0 AB

E. Kanu Priya, Management and Marketing, Assistant Professor

Dr. Priya was present to answer questions. Professor Myers questioned the amount of graduate level courses taught to which Dr. Priya responded that this semester is the first graduate level course she has taught. Dr. Locke asked for clarification regarding if the conference presentations were peer reviewed to which Dr. Priya responded yes. Discussion was held regarding the amount of graduate courses Dr. Priya has taught.

Motion: To approve the request. (Myers/Mossman) MOTION CARRIED 7 YES – 0 NO – 0 AB

F. Tae Yang, Management and Marketing, Assistant Professor

Discussion was held regarding conference presentations and the amount of courses taught at the graduate level. Professor Myers pointed out that all publications are in review.

Motion: To deny request with suggestion to gain more experience and reapply after publications have been accepted. (Myers/Polley) MOTION CARRIED 7 YES – 0 NO – 0 AB


A. Sub-committee Report: Graduate Research Day

Dr. Mossman reported and provided handouts with the results of the survey conducted regarding interest in a Graduate Research Day. When asked if they would be in favor of an annual Interdisciplinary Graduate Research Day, seven departments said yes, three were conditional, two were opposed, and five said maybe. Overall the general consensus was that there is a casual interest in holding the event. Discussion was held regarding the pros and cons of holding the Graduate Research Day. Dr. Kilmer indicated that this has been done in the past at both the Quad Cities and Macomb campuses with the problem being getting an audience for the presentations. Dr. Parsons noted that the purpose of the day is to serve as an interdisciplinary tool to gain experience and highlight the posters and research projects of the graduate students. Dr. Mossman stated that the graduate students would need to feel invested in the day to ensure an audience and suggested incorporating professionalism components with workshops, a small registration fee, and/or awards to the graduate students. Dr. Drea proposed videotaping the top two or three presentations and using them as recruitment tools and examples for other graduate students. Discussion was held as to the future of the sub-committee.  The Council proposed a new sub-committee with one or two interested members of faculty from each college. Dr. Mossman will remain on the sub-committee as the Graduate Council representative. Dr. Parsons noted that a monetary award for student presenters might be possible through the Graduate Office.

B. Graduate Coordinator Qualifications

Dr. Locke noted that this is a concern that has been discussed previously at Council and stems from a few departments having graduate coordinators that are not full members of Graduate Faculty. Dr. Locke asked the Council if this needs to be mandated. Discussion was held regarding the inconsistency in appointments and titles across campus. Dr. Parsons consulted the Operating Paper of the Graduate School for a Graduate Coordinator description. The description for the Department Graduate Committee was read by Dr. Parsons as there was not one for Graduate Coordinator. Dr. Locke requested reviewing the Department Workload Equivalents (DWEs) for each department before continuing the discussion. Dr. Parsons will check on access to these documents.

C. Electronic Submission of Applied Projects

Ms. Sue Tygrett reported that when the Graduate Office began accepting theses and dissertations electronically, applied projects were not taken into consideration. Currently the library accepts applied projects and maintains a paper copy. A few applied projects have been submitted electronically to the Graduate Office which led to a discrepancy in the acceptance of a project. Ms. Tygrett proposed that applied projects continue to be accepted by the library. Discussion was held regarding the nature of applied projects as well as departmental involvement in the acceptance of applied projects. It was noted that several departments do not require the applied projects to be submitted to the library and maintain their own copies. The Council agreed with Ms. Tygrett that the library should continue to accept applied projects that it receives as it has been.


A. Graduate Student Research and Professional Development Sub-Committee for Fall 2012

Dr. Locke requested a sub-committee of one member from each college be formed to review the fall applications for the Graduate Student Research and Professional Development award recipients.

Sub-committee for fall will include Drs. Mossman, Polley and Walker, and Professor Myers; spring will include Drs. Kilmer, Locke, McClure and McQuillan. A date in mid-October will be established for the fall selection meeting. Ms. Schulz will provide copies of the applications and evaluation forms. She will also schedule a location for the meeting and notify all involved.


A. GPA Calculations for Integrated Programs

Dr. Parsons reported that GPAs are converted to a 4.0 scale for entrance into graduate school and the same procedure is in place for integrated programs. Dr. Drea indicated concerns regarding the GPA calculation for students entering the MBA integrated program. The current procedure removes the plus/minus system and does not take grade replacement into consideration. All grades are used in the calculation which could potentially drop a 3.40 student below the required GPA for the MBA integrated program. Discussion was held in regards to GPA calculation and admission standards for students entering integrated programs versus students entering graduate school. Dr. Parsons noted that more research needs to be done regarding grade replacement and GPA calculations for integrated programs to determine if there are significantly different admission outcomes based on the method used for calculating GPAs.

Meeting adjourned: 4:55 p.m.