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October 13, 2008 Minutes

University Union Board Room, 3:00 p.m.

MEMBERS PRESENT: e. Hassan, B. Locke, M. Maskarinec, J. McNabb, J. McQuillan, G. Montalvo, M. Mossman (Chair), K. Pawelko

GUESTS: Rick Anderson, Ruth Kelly, Jeff Laurent, Angela Lynn, Sue Martinelli-Fernandez

EX-OFFICIO: J. Dallinger

OTHERS: G. Sullivan

I. GRADUATE CURRICULUM

A. Psychology

1. Request for a new graduate course

a. PSY 542, Practicum II: Academic Assessment and Intervention, 3 s.h.

Dr. Laurent presented the request for a new course. He indicated this is an effort to change the four-course sequence that currently shares the same PSY 586 Practicum title. In the future, the department will request a degree program change so that this course will be taken in the second semester in the first year of the School Psychology program and additional re-numbering and re-naming will be requested for the remaining sequence courses. Drs. Kelly and Laurent responded to questions from the Council. It was noted this course meets the standards by the National Association of School Psychologists for recognition as a certified school psychologist. Dr. McQuillan voiced concern about the math requirement of individuals participating in this practicum experience.

Motion: To approve the new course request for PSY 542. (Locke/Hassan)

MOTION APPROVED: 7 YES – 0 NO – 1 AB

II. OLD BUSINESS

A. Graduate School Deadlines

Dr. Dallinger presented a memo to the Council from Sue Tygrett, Graduation Clearance Officer in the Graduate School. Ms. Tygrett presented the Council with a proposal to establish dissertation/thesis submission deadline dates as the Monday of finals week. Dr. Dallinger elaborated that when dissertations and theses are submitted electronically, the library staff will no longer review them for proper formatting and that will become a job responsibility of the Graduate School. She reminded the Council that the online thesis/dissertation company, ProQuest, which was originally to have been in place by the fall semester, has notified the Graduate School that their services will become available mid-November. The Council questioned if an additional staff member was needed in the Graduate School, however, Dr. Dallinger indicated this new responsibility will, for the most part, require two or three weeks of attention and did not feel that a new hire could be justified.

Motion: To approve deadline dates of May 1 and December 1 for submission of theses/dissertations to the Graduate School. (Pawelko/Locke)

MOTION DENIED 1 YES – 7 NO – O AB

Motion: To approve the deadline for submission of theses/dissertations to the Graduate School as the Friday before finals week. (Montalvo/McNabb)

MOTION APPROVED 7 YES – 1 NO – 0 AB

B. Possible Issues for 2008-2009

This item was tabled due to lack of time.

C. Informational Item

Dr. Mossman reported to the Council that an Academic Integrity Incident Report from the Department of Educational and Interdisciplinary Studies has been filed in the Graduate School. An informal resolution has been reached.

III. MISCELLANEOUS AND DISCUSSION

A. Incomplete Grade Policy

Drs. Mossman and Anderson noted concern in regard to the deadline date for incomplete grade changes to graduate courses that have reached the one year limit and revert from grades of “I” to “F.” Currently, those grade changes are due in the Graduate School by the last day of the expiring semester. Council members supported changing the deadline date to the same date/time as current semester grades are due in the Registrar’s Office. Dr. Lynn from the Registrar’s Office was present to respond to questions concerning programming issues with this change. She indicated that the grades to be changed from “I” to “F” could be processed at any time except the day regular grades are posted to the transcripts. She indicated the current deadline was established by the previous Director of Graduate Studies so that all grades were posted when low grade letters were generated for students earning grades of “C”, “D”, “F” or “U.” Dr. Dallinger and Ms. Sullivan noted that moving the grade conversion to the later date will hinder the efficiency of the notification letters with turnaround time being a concern mostly in the fall semester due to the University closure. This might also be problematic for degree completion processing done by Graduate School staff.

Motion: To change the deadline date for submission of grade changes for those courses reverting from “I” to “F” grades so that it aligns with the deadline date and time as designated by the Registrar’s Office for submission of current semester grade changes. (Locke/Hassan)

MOTION APPROVED 7 YES – 1 NO – 0 AB

Meeting adjourned: 5:10 p.m.