Graduate Studies

October 12, 2009 Minutes

University Union Board Room, 3 p.m.

MEMBERS PRESENT: M. Bean, e. Hassan (Vice Chair), J. McNabb, K. McClure, J. McQuillan, G. Montalvo

MEMBERS ABSENT: R. Bauerly, K. Pawelko (Chair)

GUESTS: Rick Anderson, William Bailey, Rose McConnell, John Simmons, Jeanette Zotz

EX-OFFICIO: J. Dallinger

OTHER: G. Sullivan


A. Agriculture

1. Request for a new graduate course

a. AGRI 505, Agriculture Science for Teachers II, 3 s.h. repeatable to 6

Dr. Bailey indicated this would be a course offered in the summer session specifically for elementary teachers who do not have an agriculture degree and who wish to expand their science curriculum to include areas of agriculture. He noted this is a follow-up course to AGRI 504, Agricultural Science for Teachers. Responding to a question from Dr. McClure, Dr. Bailey indicated this course includes travelling to area agricultural businesses such as the milk dairy in Carthage, writing papers on the experiences, as well as creating lesson plans and presentations. There is no need for library resources as the Illinois Farm Bureau provides the materials.

Council members voiced concern that having the designation of “repeatable to 6 semester hours” on the course may allow a student to take the course twice with the same topic. Dr. Bailey explained that this course will have differing topics each summer and it is not likely that someone would take the same topic twice. The Council members asked if, by adding the follow-up course (AGRI 505), the repeatable designation was still needed on AGRI 504 and 505. Dr. Bailey concurred with the Council and did not see a problem with dropping the repeatable allowance on AGRI 505, however, he wanted to confirm with the instructor of the course, Dr. Andy Baker. If the department chooses to drop the repeatable allowance on AGRI 504, they must submit a request to change the course hours.

Motion: To approve the request for a new graduate course, AGRI 505, with the stipulation that the “repeatable to 6 hours” be removed. (Bean/McNabb) MOTION CARRIED: 6 YES – 0 NO – 0 AB

B. Philosophy and Religious Studies

1. Request to add graduate credit to a 400-level course

a. REL 492; Religion, Literature, and Film; 3 s.h.

The Graduate Council noted that a syllabus was not included with the request. A clarification was requested on the prerequisites section of the course request as there appeared to be punctuation missing. Dr. Simmons indicated it should read, “ENG 299 with a grade of C or better; one 100- or 200-level religious studies or philosophy course, or consent of instructor.”

Dr. Simmons replied to a question from the Council in regard to differences in examinations given to the undergraduates and graduate students in the class. While noting he is not the instructor of the course, he believes the graduate students will not take the examinations (as is common in graduate level courses) but will produce a lengthy paper as well as actively participate in and lead class discussions in collaboration with the instructor, Dr. Everett Hamner.

Dr. Simmons responded to a question concerning the possibility of this being a stand-alone graduate level course. As it is a course to be offered at the WIU-Quad Cities campus, he feels there may not be enough graduate students to offer it as a stand-alone course. He indicated this course might be of interest to students pursuing the Master of Liberal Arts & Sciences degree.

Dr. McNabb stated that she would like to know more about the course content and requirements of graduate students including a short bibliography and a course syllabus.

Motion: To table the request for a revised proposal to include a course syllabus outlining course requirements for undergraduate and graduate students. (Bean/McNabb) MOTION CARRIED: 6 YES – 0 NO – 0 AB


A. Jin Jin, Assistant Professor, Chemistry

Dr. McConnell gave a brief statement attesting to her scholarly/creative activities.

Motion: To approve the request for Dr. Jin. (Montalvo/McQuillan) MOTION CARRIED: 6 YES – 0 NO – 0 AB


A. Request to change English proficiency requirement for graduate students – Center for International Studies

Jeanette Zotz, Assistant Director of International Admissions, presented the request to change the English proficiency requirement for graduate students. Dr. Dallinger reminded the Council that this was originally raised in conjunction with their recent approval of the policy to allow international students to be considered for admission with a three-year undergraduate degree (if criteria are met).

Council members suggested additional wording to the last paragraph of the proposal to indicate that the determination of need for further English language instruction, even though a student may meet minimum admission requirements, will be assessed by the Center for International Studies administrative staff and/or the academic department. Ms. Zotz was agreeable to the addition and will submit an updated proposal to Ms. Sullivan in the Graduate School.

The Council thanked CIS for a clearly stated proposal and the inclusion of the list of English-speaking countries for whom the evidence of English proficiency is not required. They suggested this list appear in the graduate catalog as well as on the CIS website.

Motion: To approve the policy change for English proficiency requirement for graduate students pending the wording change as suggested. (Montalvo/Bean) MOTION CARRIED: 6 YES – 0 NO – 0 AB

B. Proposal for Placing Advisor Holds on New Incoming International Graduate Students

Dr. Dallinger shared with the Council members a procedural change in which the Center for International Studies will place an advisor hold on each incoming international graduate student who matriculates directly into a graduate program. The advisor or department chairperson will have the power to remove this hold. Additionally, the CIS admissions staff and the UAASC advisors will have the power to remove the hold once the academic advisor or department chair has signed off on the appropriate form. This change was suggested following the graduate faculty participation in the international student orientation session in August. Graduate Council supported this change in procedure.


A. Request to be late registered for a Spring Semester 2009 course

a. Non-degree student

The student was not present at the meeting. As the course in question is an EIS course, Dr. Montalvo voiced concern that the EIS department chair had not reviewed this request.

Motion: To table the request to allow the EIS department chair to review the late registration request and provide input. (Montalvo/Bean) MOTION CARRIED: 6 YES – 0 NO – 0 AB

Dr. Montalvo indicated he would share the information with Dr. Reinhard Lindner, Chair of the EIS department.


A. Dr. McNabb asked to add an item to the next agenda which would allow the Council to discuss and review the standards for 400-G course proposals.

Meeting adjourned: 4:20 p.m.