Graduate Studies

Graduate Council Minutes - October 8, 2012

3:00 p.m., Horrabin Hall 60/QC Campus 114
Members Present: L. Kilmer, B. Locke (Chair), J. McQuillan, K. McClure, T. Walker
Members Absent: A. Mossman (Vice Chair), J. Myers, N. Parsons (Ex-officio), W. Polley
Guests Present: Dale Adkins, Amy Carr, Janet Wigglesworth, Cindy Piletic, Russ Morgan

Others Present: A. Schulz


A. Academic Integrity Incident Reports Filed in the School of Graduate Studies, September 2012

Dr. Locke reported that there were no academic integrity incident reports filed in September.

B. Temporary Graduate Faculty Approvals for 2012-2013

As required in the Operating Paper of the School of Graduate Studies, Ms. Schulz shared the list of Unit B faculty who have been granted temporary membership in the graduate faculty for the current academic year. Dr. Locke noted that three faculty members were repeated on the list and the duplicates could be eliminated.


A. Kinesiology

1. Request for a New Graduate (500 or 600-Level) Course

Dr. Locke proposed reviewing each item individually. Drs. Wigglesworth and Piletic were present to respond to questions from Council members.

a. KIN 568, Socio-Psychological Aspects of Sport and Physical Activity, 3 s.h.

Dr. Locke discussed the proposed abbreviation of the course title stating that he did not think it would appear the way the department intended and proposed a change to SOC PSY SPRT PA. Dr. McClure questioned the “Socio” portion of the full title stating that it refers to sociological and not social, which is what she understood the course would focus on. She proposed changing the full title to Social Psychological Aspects of Sport and Physical Activity. Discussion was held regarding these changes. Dr. Wigglesworth supported these amendments but will verify them with Kinesiology faculty. Dr. Locke asked for clarification regarding the proposed offering rotation of every three semesters with the concerns that students might be disadvantaged by this type of offering if they came into the program with deficiencies. Dr. Wigglesworth responded that a student with deficiencies would not be in this specific track. Dr. Piletic noted that adding “or with instructor permission” to the course description could be done to ease any other concerns. Dr. Locke agreed that this would be acceptable. Dr. Wigglesworth reported that the three proposed new graduate courses are the beginning pieces of a larger component coming to the Council at a future date. Kinesiology is proposing a three course specialization within the program where six courses in Kinesiology would be offered any given semester and then the specialized courses would be on a three semester rotation.

Dr. McClure raised concern over the course objectives and bibliography supplied stating that the objectives say “contemporary” while all of the articles cited are over ten years old. She also questioned the clarity of the second sentence in the second paragraph under the section “Relation of Course to Your Discipline.” Dr. Wigglesworth provided clarification and will amend the paragraph.

Motion: To approve the request with five amendments to include a change in course title to Social Psychological Aspects of Sport and Physical Activity; a change in the abbreviated title to SOC PSY SPRT PA; a correction to the effective date to indicate Fall 2013; an amendment of the second paragraph in the “Relation of Course to Your Discipline” section; and an updated bibliography. (McClure/Walker) MOTION CARRIED 5 YES – 0 NO – 0 AB

Ms. Schulz asked Dr. Wigglesworth to provide an updated course request with those changes.

b. KIN 578, Advanced Strength and Conditioning, 3 s.h.

Dr. Locke commented on the lack of a sample syllabus for this course. Dr. Wigglesworth responded that she does have a very rough draft of one but did not have it with her. Dr. McClure does not feel that enough information is provided regarding the purchase of a surface EMG machine. The Council asked for clarification on this type of equipment. Dr. Wigglesworth provided an overview of the course and the use of this type of machine. Dr. Locke stated that he does not have enough information to make a decision.

Motion: To postpone request pending additional information from Kinesiology. (McClure/Walker) MOTION CARRIED 5 YES – 0 NO – 0 AB

c. KIN 588, Assessment and Performance, 3 s.h.

Dr. Wigglesworth gave an overview of the course. Dr. Locke noted the lack of a sample syllabus for this course. He also questioned the justification section stating that it appeared to be a copy and paste from another proposal. Dr. Locke suggested adding more information to the justification and supplying the same amount of information as in the request for KIN 568.

Motion: To postpone request pending additional information from Kinesiology. (McClure/Walker) MOTION CARRIED 5 YES – 0 NO – 0 AB

B. Philosophy & Religious Studies

1. Request for a 400-G Level Course

a. REL 452, Great Jewish and Christian Thinkers, 3 s.h.

Dr. Amy Carr presented the request. Dr. McClure questioned the prerequisites listed for the course. Dr. Carr stated that there were actually none and would amend the request. Dr. Locke commented on the wording used in the course objectives. Ms. Schulz provided the Council and guests with a handout outlining appropriate verb usage in writing learning objectives.

Motion: To approve with two amendments to include the change in prerequisites and the change in verb usage in the course objectives. (Walker/McQuillan) MOTION CARRIED 5 YES – 0 NO – 0 AB


A. Catherine Moore, Professor, Foreign Languages and Literature

Dr. Morgan was present to answer questions. Dr. Locke noted that Dr. Moore is a full Professor and that there is no graduate program in her area but there is a need for her to serve on thesis committees. Dr. Morgan also stated that Dr. Moore is teaching across disciplines and that is also part of the reason behind the request.

Motion: To approve the request. (McQuillan/Kilmer) MOTION CARRIED 5 YES – 0 NO – 0 AB


A. Sub-committee Report: Graduate Research Day

Dr. Locke reported that Dr. Mossman has heard from at least two non-Graduate Council members willing to serve on the committee. Dr. Locke asked if any additional members of Graduate Council would like to serve on the committee and received no volunteers.

Motion: To postpone item indefinitely. (Kilmer/Walker) MOTION CARRIED 5 YES – 0 NO – 0 AB

B. Graduate Coordinator Qualifications

No updates to report.

Motion: To postpone item indefinitely. (Walker/McQuillan) MOTION CARRIED 5 YES – 0 N0 – 0 AB

C. Electronic Submission of Applied Projects

Dr. Locke reported that the library has been informed of the recommendation to keep the submission of applied projects the same as it has been in the past.

Motion: No action required.

D. Graduate Student Research and Professional Development Sub-Committee for Fall 2012

Ms. Schulz announced that the sub-committee will meet on Wednesday, October 10th in the Algonquin Room at the Union and a list of award winners will be posted on the School of Graduate Studies website.

Motion: No action required.

E. GPA Calculation for Integrated Programs

Dr. Locke clarified that the pool of applicants on the handout was from the 2012-2013 academic year. Dr. Locke explained that WIU transcript GPA allows for +/- grades as well as grade replacement. The current system used in the School of Graduate Studies that is put on the transmittals to the departments eliminates +/- grades using a flat grade instead and accounts for both grades from courses that have been retaken. The third column on the handout showed the GPA calculation using flat grades and only the first grade earned in a retake situation. Dr. Locke stated that the purpose of this handout was to see if there was a significant difference in GPA calculation between the WIU transcript GPA and the transmittal GPA calculated by the School of Graduate Studies. Dr. McQuillan posted the question as to why can’t both be utilized when a department is determining admission to their program. Dr. Walker questioned why both systems are needed with the answer being that graduate programs do not have the +/- system. Discussion was held regarding the pros and cons of both methods of calculation in regards to admission into graduate programs. Dr. Walker raised concerns about the possibility of grade inflation and asked when students were made aware of their transmittal GPA. Dr. Morgan noted that he doesn’t think students are unless they are constantly checking on their admission status. Dr. Locke reminded the Council that this issue was brought to the Council’s attention because of the integrated programs specifically. He noted that the Graduate Council developed the current GPA calculation system for the School of Graduate Studies and now with the integrated programs, a new policy may need to be investigated. Dr. McClure questioned what the Graduate Council is being asked to do at this point.

Motion: To postpone until clarification of proposed action. (McClure/Walker) MOTION CARRIED

5 YES – 0 NO – 0 AB


A. Graduate Committee Chair Fall Semester Meeting on September 26, 2012

Dr. Parsons was unable to attend to provide the Council with an update. Item will be placed on the November 12, 2012 agenda.


None reported.


A. Accountancy

1. Request for a late withdrawal

The student was not in attendance. Documentation was presented from the student. Dr. McClure asked for clarification regarding the semester in question as it was not clearly stated. Dr. Locke noted that it was the Spring 2012 semester. Discussion was held regarding the information that was provided. The Council did not feel that there was substantial information provided by the student or the department.

Motion: To deny the request. (McClure/Walker) MOTION CARRIED 4 YES – 0 NO – 1 AB

Meeting adjourned: 4:25 p.m.