Graduate Studies

November 8, 2010

3:00 p.m. Horrabin Hall 60

Members Present: R. Bauerly, M. Bean, L. Kilmer, B. Locke, K. McClure, J. McNabb (Chair),J. McQuillan, G. Montalvo (Vice Chair)

Guests Present: Althea Alton, Ginny Boynton, Rick Carter, Dawn Casteel, Greg Hall, Chrystal Johnson, Pete Jorgensen, Angela Lynn, Russ Morgan, Bill Polley, Mohammad Siddiqi, Debbie Summers, Lance Ternasky, Sam Thompson, John Wozniak

Ex-officio: J. Dallinger

Others Present: G. Sullivan

Dr. John Wozniak requested that the agenda be reordered as he needed to leave for a family medical emergency. Motion: To reorder the agenda so that the full graduate faculty membership application for Jessica White be heard first. (Bean/McQuillan).  MOTION CARRIED 8 YES – 0 NO – 0 AB

I. GRADUATE FACULTY – FULL MEMBERSHIP

A. Jessica White, Assistant Professor, Sociology and Anthropology.  Motion: To approve the request. (Montalvo/Bean). MOTION CARRIED 8 YES – 0 NO – 0 AB

II. GRADUATE CURRICULUM

A. Communication

1. Request to add graduate credit to a 400-level course

a. COMM 425, Health Communication, 3 s.h.

Dr. Pete Jorgensen responded to questions from the Council members. It was noted that a typo was listed under the “Enrollments” section of the form where “stand-along” should be “stand-alone.” Dr. Bean asked for an elaboration on the term “basic” principles of health communication when discussing course objectives. Dr. Jorgensen explained that “foundational” might be a better word choice as most students in this course do not have prior understanding of the specialized content. Dr. Bean asked for elaboration on how student learning experiences will differ for those receiving graduate credit and for those receiving undergraduate credit. Specifically, he wanted a definition of “more formal” as used in the request form when articulating those differences. Dr. Jorgensen indicated the graduate students are held to higher expectations such as applying proper APA standards and formatting when submitting research papers. This course would require an additional paper and exam for the graduate students.

The Council noted the sample syllabus included with the request did not clearly articulate the differences between undergraduate and graduate experiences. Page 6 of the syllabus simply lists “Readings”, however, Dr. Jorgensen indicated that based on his discussions with the instructor of the course he believes those are all graduate readings.

Motion: To table the request for revision of proposal and syllabus. (Bean/Bauerly). MOTION CARRIED 8 YES – 0 NO – 0 AB.

B. Economics

1. Request to add graduate credit to a 400-level course

a. ECON 408, Economics for Decision-Makers, 3 s.h.

This item was tabled for revisions on September 13, 2010. Dr. Polley responded to questions from the Council. Motion: To approve the request. (Bean/McQuillan).MOTION CARRIED 7 YES – 1 NO – 0 AB.

b. DS 435, Applied Data Mining for Business Decision-Making, 3 s.h.

Dr. Polley responded to concerns from the Council members including how this course experience would differ for undergraduate and graduate students in regard to assignments. Dr. McNabb suggested the department show clear examples on the request form and to elaborate on how the mastery of material in this course will help students to function competently in the field. It was noted that including a sample syllabus with the course request is helpful. Motion: To table the request for revision of proposal. (Bean/Montalvo).  MOTION CARRIED 7 YES – 1 NO – 0 AB

C. English

1. Request to add graduate credit to a 400-level course

a. JOUR 436, International Public Relations, 3 s.h.

Dr. Siddiqi responded to questions from Council members indicating that the graduate students are required to do a class presentation which the undergraduates do not have to do.Motion: To approve the request. (Bean/Montalvo).MOTION CARRIED 8 YES – 0 NO – 0 AB

D. History

1. Request to Increase Credit Hours

a. HIST 500, Historical Theory and Methods, from 1 to 4 s.h.

Drs. Boynton and Hall responded to questions from the Council including how this change in hours will affect the graduate program. It was indicated as this course is a core requirement a request to change graduate program requirements will be made soon and that elective hours will be lowered to account for the increase in hours to HIST 500. Motion: To approve the request. (Montalvo/Bean)> MOTION CARRIED 8 YES – 0 NO – 0 AB.

E. Liberal Arts and Sciences

1. Request to add graduate credit to a 400-level course

a. A&S 495 Liberal Arts and Sciences Senior Capstone

Dr. Alton responded to questions from the Council. She indicated graduate credit for 495 was being requested as it will serve as a bridge course in the proposed integrated Bachelor’s/Master’s degree program and is not intended for the master’s-only students. Also, Dr. Alton noted that there a request will be made to change the pre-requisites of the course so that it requires permission of the Director of LAS rather than the instructor.  Motion: To approve the request with a friendly amendment to include a statement indicating that the graduate offering of this course is for students accepted in the integrated bachelor’s/master’s degree program only. MOTION CARRIED 8 YES – 0 NO – 0 AB.

2. Request for Integrated Baccalaureate and Master’s Degree Program

a. Integrated BLAS-MLAS Degree

Motion: To approve the request. (Montalvo/McClure).  MOTION CARRIED 8 YES – 0 NO – 0 AB

F. Manufacturing Engineering Systems

1. Requests for new graduate courses

a. TL 515; Technological Visualization, Assay and Discourse; 3 s.h.

b. TL 525, Technology Management, 3 s.h.

c. TL 535, Technology Leadership and Training, 3 s.h.

d. TL 545, Design of Experiments, 3 s.h.

e. TL 555, Value Stream Leadership for Sustainability, 3 s.h.

f. TL 565, Innovation, Research and Development, 3 s.h.

2. Request to change graduate program requirements

These items were tabled on April 26, September 13, and October 11, 2010. No new information has been submitted to date. A motion was made and the Council voted to remove these items from the agenda until revisions are submitted.

III. GRADUATE FACULTY – FULL MEMBERSHIP

A. Marcus Buker, Assistant Professor, Geography. Motion: To approve the request. (Montalvo/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB.

B. Farideh Dehkordi-Vakil, Associate Professor, Economics and Decision Sciences. Motion: To approve the request. (McQuillan/Montalvo). MOTION CARRIED 8 YES – 0 NO – 0 AB.

C. Ranbir Kang, Assistant Professor, Geography. Motion: To approve the request. (Montalvo/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB.

D. Fuyuan Liang, Assistant Professor, Geography, Motion: To approve the request. (McClure/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB.

E. Carol Longley, Assistant Professor, Dietetics, Fashion Merchandising & Hospitality,. Motion: To approve the request. (Locke/McQuillan). MOTION CARRIED 8 YES – 0 NO – 0 AB.

IV. OLD BUSINESS

A. Petition Form Review

The Council members reviewed and discussed the second draft of proposed changes to the petition form. It was suggested to add “Additional documentation may be attached to this form” in the department section as it appears in the student section of the form. Motion: To accept the second draft of the petition form with the addition of the suggested line as stated above. (McClure/Bauerly). MOTION CARRIED 8 YES – 0 NO – 0 AB

B. Continuous Enrollment for Graduate Programs

The Council invited several guests to participate in the information gathering process concerning the possibility of continuous enrollment in graduate programs. Dr. Angela Lynn, Registrar, presented information she found while reviewing other Illinois school policies. She indicated most schools require students to register themselves for the continuous enrollment hours, however, some allow graduate coordinators or Graduate School staff to do this automatically for the students. She noted the penalty for students who do not enroll themselves could be that they are removed from the degree program and will lose their cost guarantee for tuition. If a student neglects to enroll in the continuous hours and later chooses to come back to school, some schools require the student to late enroll for continuous enrollment hours or they will assess the student for those semesters they missed.

Dr. Dallinger indicated she had spoken to the Office of the Vice President for Administrative Services which had informed her that a student must be enrolled in at least 1 s.h. to be covered by WIU’s liability insurance. The liability issue was an original concern of faculty when working with students who are trying to complete thesis work yet have no more thesis hours in which to enroll. Debbie Summer, Bursar, responded to questions concerning student loans which indicate a student would not be eligible for a student loan when only enrolled in 1 s.h. She provided the tuition and fees cost for an in-state, Macomb campus student which amount to $341.07 for an incoming student this semester. She noted it would be much less for the Quad Cities campus students. Dawn Casteel, Assistant Director of International Studies, did not anticipate a problem concerning international students and visa status as long as they were enrolled in at least 1 s.h. She indicated she would approve those with continuing enrollment hours for up to 3 or 4 years.

The lengthy discussion included possible grading options for the “placeholder” course with S/U being the most logical choice as well as the suggested choice by the Registrar. Dr. Lynn noted the course will appear on the transcript and a grade must be given. Other topics of discussion included whether this type of course would be optional per each academic department and whether it would apply to all exit options. Dr. Lynn suggested using the same course number across the departments with each department attaching their own prefix to the continuing enrollment course. She indicated the Registrar’s Office would identify course numbers that are not in use by any of the academic departments and provide that information to the Graduate School.

This item was tabled due to lack of time and will be discussed further at the next meeting.

V. NEW BUSINESS

A. Graduate Student Research and Professional Development Awards

1. Recommendation letters

Dr. McNabb indicated some of the applications received this fall included faculty letters of support and others did not which causes a disparity during the selection process. She noted it is not a required document of the application. She proposed the Council request that in the future any submitted recommendation letters to the Graduate School not be included in their packets to review during the selection process.Motion: To request that the Graduate School not include submitted recommendation letters in the application packets sent to them during the selection process. (Bean/Locke).MOTION CARRIED 8 YES – 0 NO – 0 AB.2. Summary report language in guidelines

It was suggested to add language to the award guidelines which stipulate that prior award recipients who do not submit the required summary report of the prior funded activity will not be eligible for future awards. Ms. Sullivan will add language to the guidelines.

B. Operating Paper of the School of Graduate Studies – Update language

The Graduate School proposed a minor wording change to the Operating Paper of the School of Graduate Studies which will include directors of graduate programs. Any reference to “department chairs” will be changed to “department chairs/directors.” The Council deemed this a minor change that did not require further approval by the graduate faculty as a whole. Ms. Sullivan will implement the change.

VI. MISCELLANEOUS AND DISCUSSION

A. Change to Graduate/Research/Teaching Assistantship Contract Request

B. Higher Learning Commission Visit – February 14-16, 2011

These items were tabled due to lack of time.

VII. STUDENT APPEALS

A. Request to Late Withdraw from Courses

1. Communication

The student indicated he would like to participate via telephone during the hearing of his appeal, however, was not responsive to multiple attempts to contact him via telephone. Motion: To table the request to allow the student to respond to questions from the Council. (Montalvo/Bauerly).MOTION CARRIED 8 YES – 0 NO – 0 AB.

B. Request to Waive 6-hour “C” Rule

1. Special Education

This appeal was tabled on August 28, 2010 for resubmission using the updated form as well as the inclusion of a rationale statement from the department. Motion: To approve the request to waive the 6-hour “C” rule. MOTION CARRIED 8 YES – 0 NO – 0 AB

Meeting adjourned: 5:09 p.m.