Graduate Studies

March 7, 2011

3:00 p.m., Horrabin Hall 60/QC16B

Members Present: R. Bauerly, M. Bean, L. Kilmer, B. Locke, K. McClure, J. McNabb (Chair),J. McQuillan, G. Montalvo (Vice Chair)

Guests Present: Keith Boeckelman, Cindy Dooley, Hoyet Hemphill, Jess House, Bill Polley, Lance Ternasky

Ex-officio: J. Dallinger

Others Present: G. Sullivan


A.  Educational Leadership – Ed.D.

1. Request to change graduate program requirements

Dr. House indicated the electronic profile (EDL 780, 0 s.h.) was no longer required by the department’s Specialized Professional Association (SPA), the Educational Leadership Constituent Council (ELCC). As such, they would like to remove EDL 780 from the program requirements.

Motion: To approve the request to change graduate program requirements. (Montalvo/Locke). MOTION CARRIED 7 YES – 0 NO – 0 AB

B. Instructional Design and Technology

1. Request to add graduate credit to a 400-level course

a. IDT 460, Instructional Virtual Reality Design, 3 s.h.

Dr. McNabb noted the request was not completed on the updated form as it was missing the question concerning learning objectives. Dr. Hemphill responded to questions from the Council.

Motion: To approve the request pending revision and submission on the updated form. The department will send to Gretchen Sullivan in the Graduate School who will then forward it to Council members via email for their review. (Bauerly/Locke). MOTION CARRIED 8 YES – 0 NO – 0 AB


A. Christine Anderson, Assistant Professor, Curriculum and Instruction

This item was tabled on February 7, 2011.Motion: To approve the request. (Bean/McClure). MOTION CARRIED 8 YES – 0 NO – 0 AB

B. Gregory Baldi, Assistant Professor, Political Science

Motion: To approve the request. (Bauerly/Kilmer). MOTION CARRIED 8 YES – 0 NO – 0 AB

C. Jonathan Day, Assistant Professor, Political Science

The Graduate Council indicated that he had no refereed publications on his vita, and while he has several scholarly activities in progress, they are not yet complete.

Motion: To deny the request at this time. (McClure/Locke). MOTION CARRIED 8 YES – 0 NO – 0 AB


A. Revisions to the Academic Integrity Policy

CAGAS Chair, Dr. Bill Polley, provided a handout to the Council members which identified the proposed language changes to the Academic Integrity Policy. CAGAS is now asking the Graduate Council to review and determine if they are in agreement with the suggested changes. Dr. Polley noted the proposal includes removing the “informal/formal” requirement as it seems to be a source of confusion. He noted there will be changes to the reporting form to include timelines and forwarding guidelines.

Dr. McNabb provided sample wording concerning the addition of an exit option portion to the proposed policy changes. This section will be specific to graduate students who are charged with Academic Integrity in their exit option courses. The Council discussed whether the levels of appeal should differ in this instance. Additionally, they addressed a concern about graduate faculty only being on the department and college level committees for these appeals.

Motion: To approve the proposed language changes to the Academic Integrity policy as presented by CAGAS. (Montalvo/Bean). MOTION CARRIED 8 YES – 0 NO – 0 AB

Dr. McNabb indicated she will work on the exit option language to be included in the revision of the Academic Integrity policy and will present that at the next meeting.

B. Professional Development Fund Award Update

The selection sub-committee met prior to the Graduate Council meeting and awarded 16 proposals funding for the spring/summer semesters totaling $7,005. It was noted that a total of 44 proposals were submitted which was an astounding number as compared to previous spring semesters.

Dr. Montalvo noted he had requested to add to the award program materials that applicants should include a project title on their submissions. Additionally, a link for the WIU Business Office should be included online so applicants are able to easily access the travel information to be included in their budget proposals.


A. Dr. McNabb indicated she and Dr. Dallinger will work on language to be used in the memo to the Provost as well as the graduate catalog concerning the continuous enrollment policy for graduate students in exit option courses.

B. Dr. Dallinger announced that the Graduate School will be moving from Stipes Hall 527 to Sherman Hall 116 on Tuesday, March 15th. It is expected to be a two-day process.


A. History

1. Request to waive the six-hour “C” rule

The student was in attendance, however, there were no departmental representatives present. The student indicated he was unacquainted with his options during the Fall 2010 semester. Dr. Locke asked why he chose to take an incomplete in one of the four courses but not the others. The student indicated he felt he would be able to complete the courses with acceptable grades. The student was asked if he has sought help for the issues he struggled with during the semester to which the student responded that he feels like he is in a better place and while he didn’t seek professional counseling he has talked to those close to him such as his church Bishop.

During the Council’s lengthy deliberation, it was discovered that the written appeal does not clearly articulate what the student is asking the Council to do and it was not verbally asked during the hearing with the student. His options are to appeal the six-hour “C” rule or to request a late withdrawal from the semester.

Motion: To deny the petition as worded. (Montalvo/McClure). MOTION CARRIED 5 YES – 0 NO – 3 AB

The Council would like the student to be advised by Dr. Dallinger concerning his options with this type of appeal.

Meeting adjourned: 4:50 p.m.