Graduate Studies

Graduate Council Minutes - February 4, 2013

3:00 p.m., Horrabin Hall 60/QC Campus 114

Members Present: R. Filipink, B. Locke (Chair), J. McQuillan, A. Mossman (Vice Chair), J. Myers, T. Walker

Members Absent: L. Kilmer, W. Polley

Guests Present: Lori Baker-Sperry, William Hoon, Mike Murray, Leaunda Hemphill, Hoyet Hemphill, Russ Morgan, John Simmons, Tej Kaul, Dan Yoder

Ex-officio: N. Parsons

Others Present: A. Schulz

Dr. Locke requested that the Council approve three additional items to the agenda, 1) Graduate Program Assessment, 2) Vita Format - Sample Modification, and 3) Student Appeal. Motion: To add all three items to the end of the agenda. (McQuillan/Mossman). MOTION CARRIED. 5 YES – 0 NO – 1 AB.


A. Academic Integrity Incident Reports Filed in the School of Graduate Studies, December 2012

Ms. Schulz reported that there were five academic integrity incident reports filed in the School of Graduate Studies in December. Four were resolved at the instructor level and one was appealed at the program level. Ms. Schulz noted that future agendas will have this information listed on them.

B. Spring 2014 Special Appeals Meeting

Dr. Parsons brought to the Council’s attention that the Spring 2014 academic calendar is similar to the Spring 2013 calendar with the second week of classes being the short week. The special appeals meeting is typically scheduled for the second Monday of the spring semester which fell during the third week of classes this time. This puts students that have a petition to Graduate Council in a bind because the last day for withdrawal is also in the third week. Dr. Parsons proposed always holding the spring special appeals meeting on the first Monday of the semester. Professor Myers stated that it could be a problem if the first Monday of the semester is also the first day of classes. That day is very hectic for students and faculty. Dr. Parsons noted that CAGAS meets the week before the semester begins so that could be considered an option as well. Dr. Walker asked when students need to have their petitions on file in the Graduate Office for this meeting. Ms. Schulz responded that they start coming in at the end of the fall semester and continue until the agenda deadline a week before the meeting. Dr. Locke noted that all options will be considered when setting the meeting schedule for the following academic year.


A. Broadcasting

1. Request for a 400-G Level Course

 a. BC 499(G), Field Work in Broadcasting, 3 s.h.

Drs. Hoon and Murray were present from the department to answer questions. Dr. Locke informed the Council that this course was approved at the undergraduate level on November 6, 2012 at CCPI. Dr. Hoon stated that the reason for this course is that the department is working on creating a 4+1 program with Sport Management and thought that the program would be a good fit based on the current trend of undergraduate Broadcasting majors continuing their education in the Sport Management master’s program. Dr. Locke pointed out that a 4+1 program is now referred to as an Integrated Baccalaureate and Master’s Degree Program. Dr. Locke questioned the sample syllabus provided and the lack of a numeric grading system noting that there was a good description but no ratio present. There was also no discussion as to the quality of reports, only a deadline. Dr. Hoon responded that reports are submitted through WesternOnline and are really about the number of hours worked for the undergraduate level. Other departments were used as examples for the graduate level but the syllabus is still a work in progress. Dr. Locke would like to see more of a sense of content and a numeric value in the syllabus. Dr. Parsons questioned if the undergraduate level was graded or S/U. Dr. Hoon answered that it was graded and that this is their first attempt at offering a graduate level course. He asked the Council if they would like a revised syllabus. Dr. Locke responded that yes, a working syllabus is very helpful when taking a course proposal into consideration. Dr. Filipink noted that the course proposal states 120 hours are needed but that is not reflected in the final paragraph of the syllabus. Dr. Parsons gave information on the Health Sciences internship that is graded S/U and pointed out that the current Broadcasting syllabus appears to reflect contract grading and not letter grades. Dr. Locke stated that he is trying to see how the content and expectations are going to be different between the two levels. The request is solid but the syllabus needs a few amendments. Dr. Murray asked if the department could have examples of the grading scale from Health Sciences. LEJA also has an example that can be used.

Motion: To postpone request pending submission of amended syllabus. (Mossman/Walker) MOTION CARRIED 5 YES – 1 NO – 0 AB

B. English and Journalism

1. Request to Change Graduate Program Requirements

Dr. Mossman was present to answer questions. She clarified that the change is to limit the amount of independent study courses that graduate students can take. The students should be taking more seminar-based courses.

Motion: To approve the request. (McQuillan/Filipink) MOTION CARRIED 6 YES – 0 NO – 0 AB

C. Instructional Design and Technology

1. Request to Change Post-Baccalaureate Certificate Program Requirements

a. Distance Learning Post-Baccalaureate Certificate

b. Multimedia Post-Baccalaureate Certificate

c. Graphic Applications Post-Baccalaureate Certificate

d. Training Development Post-Baccalaureate Certificate

Dr. Locke proposed discussing and voting on all items as a group. Dr. H. Hemphill stated that the Post-Baccalaureate Certificates have been the same for around fourteen years. The department is updating them to reflect the current job market and courses offered. Dr. Locke questioned the course change from IDT 530 to IDT 532 in the Training Development Post-Baccalaureate Certificate. Dr. H. Hemphill responded that IDT 532 is a new course that is more effective and serves the students better than IDT 530.

Motion: To approve all requests. (Filipink/Mossman) MOTION CARRIED 6 YES – 0 NO – 0 AB

D. Philosophy & Religious Studies

1. Request for a 400-G Level Course

a. Religion 451(G), Contemporary Theology, 3 s.h.

Dr. Simmons was present to represent the department. He stated that this request is part of an on-going effort for three years to improve the courses offered. Dr. Simmons noted that the experience of having graduate students in class has been a delight since the department does not offer a graduate degree. Dr. Parsons noted that she was aware of the department’s efforts to reorganize some undergraduate courses. Dr. Locke questioned the difference between REL 451 and REL 452. Dr. Simmons responded that the two courses cover different time periods.

Motion: To approve the request. (Filipink/Myers) MOTION CARRIED 6 YES – 0 NO – 0 AB


A. Shane Sanders, Assistant Professor, Economics and Decision Sciences

Dr. Kaul was present to respond to any questions from the Council. Dr. Locke noted that he would have liked to see titles in the paper presentations.

Motion: To approve the request. (Myers/McQuillan) MOTION CARRIED 5 YES – 0 NO – 1 AB


A. Graduate Program Assessment

Drs. Baker-Sperry and Parsons presented the Summary of Assessment of Student Learning for 2011-2012, and answered questions regarding the results of the assessment. Dr. Parsons noted that they have offered to meet with departments that are struggling with assessment. She also stated that departments that have not submitted their reports by the deadline will not have curriculum items forwarded to the Provost for approval until the reports are received. Dr. Baker-Sperry stated that assessment does not always mean that a change needs to happen every year. Sometimes assessment can affect conversations, the way a department thinks, or the way students are viewed.

Motion: No action required.

B. Vita Format - Sample Modification

Dr. Locke stated that, based on the sample on the Graduate School website, the Council does not require certain information that would be helpful when reviewing applications for full membership to the graduate faculty. Specifically the sample vita does not ask for bibliographic citation for all publications and presentations. Dr. Parsons added that it would be helpful to see if someone is presenting the same piece repeatedly. Professor Myers asked what difference it really made and sees it as a lot of potential extra work for some faculty. Discussion was held regarding the different formats and consistency across disciplines.

Motion: To add the sentence “Please list all publications and presentations in bibliographic form based on discipline standards” to the sample vita on the School of Graduate Studies website. (Walker/Mossman) MOTION CARRIED 5 YES – 1 NO – 0 AB


A. Recreation, Park and Tourism Administration

 1. Request to waive the 6-hour “C” rule

The student and Dr. Yoder were present to answer questions from the Council. Dr. Locke provided the student with an overview of the appeal process. The student explained her situation including the financial aspect of it. The Council asked numerous questions regarding the technology issues that the student faced during a summer course with the student responding to each one. Professor Myers asked the student to clarify if the instructor was using the WesternOnline system or not. The student responded that it was a different system for this course. Dr. Locke asked the student to provide more information regarding the other two low grades and the timelines. The student responded that both courses were taught by the same instructor and that she was in constant communication with them from the beginning of the semester. Professor Myers questioned Dr. Yoder on the prerequisites for these courses. Dr. Yoder responded that the courses are core courses and no background knowledge or prerequisites are required for them. The student provided a closing statement. Discussion was held by the Council regarding courses already taken and the courses remaining.

Motion: To deny the request. (Myers/Walker) MOTION CARRIED 4 YES – 0 NO – 2 AB

Meeting adjourned: 4:37 p.m.