Graduate Studies

December 3, 2007 Minutes

University Union Board Room, 3:00 p.m.

MEMBERS PRESENT: K. Clontz, T. Cody (Chair), B. Cupples, e. Hassan, B. Locke, M. Maskarinec (Vice Chair), M. Mossman, M. Romano

GUESTS: Larry Balsamo, Jack Elfrink, Virginia Jelatis, Sue Martinelli-Fernandez, George Peek, Jeanne Stierman

OTHERS: B. Baily (ex-officio), G. Sullivan


Dr. Cody announced the following curriculum approvals:

A. Educational and Interdisciplinary Studies – change in graduate program requirements
B. Music – change in core courses; changes in the following tracks: Choral Conducting, Instrumental Conducting, Musicology, and Vocal Performance
C. Accountancy – Integrated Bachelor’s/Master’s degree program
D. Computer Science – Integrated Bachelor’s/Master’s degree program


A. History

a. HIST 482, Topics in European History, 3 repeatable to 6, with permission

Drs. Balsamo and Jelatis presented the course request. It was noted that the request had gone through a rigorous approval process through the department. This is a topics course, so instructors will vary with each offering. The Council voiced concern in regard to the number of 400-G level courses already being offered by the department and questioned why this course wasn’t offered as a 500/600 level. Dr. Balsamo noted most of the department’s 400 level courses are offered with the “G” designation. He indicated lack of resources and student numbers prevent the department from offering it as a 500/600 course. He noted graduate requirements are not changing. Dr. Cody asked how this course differs from HIST 540 and 541. Dr. Jelatis indicated the 500 level courses are seminars, have an enrollment limit of 15, and have a research/reading focus, whereas, the 400G level courses include more content delivery. Dr. Baily asked if this course had been approved for multiple titles which Dr. Balsamo indicated it has been approved by CAGAS. The Council voiced concern with the wording on the “Additional Requirements for Students Receiving “G” Credit” section of the request. After a lengthy discussion it was agreed to amend the wording from, “Will include one or more of the following:” to “Will include several of the following to accomplish the objectives listed in #4.” This will be changed in items #1 and #3. An additional correction included removing bullets and inserting indentations in item #4. Motion: To approve the request to add graduate credit to HIST 482 with the noted amendments and corrections. (Clontz/Romano). MOTION APPROVED 7 YES – 1 NO – 0 AB

Dr. Jelatis will correct the forms and resubmit to Ms. Sullivan.

B. HIST 488, Topics in U.S. History, 3 repeatable to 6, with permission

Department representatives noted similar changes to the forms as listed above in A. Motion: To approve the request to add graduate credit to HIST 488 with the noted amendments and corrections. (Clontz/Romano). MOTION APPROVED 7 YES – 1 NO – 0 AB


The agenda was reordered to discuss the need for a “by exception” policy for full membership and Dr. Coe’s request to follow that discussion.

A. Richard Filipink, Assistant Professor, History
B. Maceio Ilon Lauer, Assistant Professor, Communication

Motion: To approve the requests for full membership in the Graduate Faculty. (Romano/Cupples). MOTION APPROVED 8 YES – 0 NO – 0 AB

The agenda was reordered and item IV. C. Review of Graduate Faculty Membership Criteria was moved to be discussed. The Council had a lengthy discussion concerning the possible need to add a “by exception” policy to the Operating Paper of the School of Graduate Studies for applicants who do not have the terminal degree. Specifically, they discussed whether an individual without a terminal degree should be allowed, by exception, to become a full member of Graduate Faculty. Dr. Baily noted this change in policy would require approval of the entire graduate faculty. Motion: To leave the current criteria for full membership in the Graduate Faculty as is. (Clontz/Hassan). MOTION APPROVED 6 YES – 2 NO – 0 AB

C. Martin Coe, Associate Professor, Accountancy

This item was tabled at last meeting. Following the discussion and approval above to retain the current criteria for full membership, this request was denied automatically because it does not meet the application requirements. The Council admires Dr. Coe’s outstanding academic productivity and would welcome his application if he should complete a terminal degree.


The agenda was reordered to allow Ms. Stierman and Dr. Baily to present.

A. Electronic Theses and Dissertations Report and Recommendations

Dr. Baily and Ms. Stierman presented the Electronic Theses and Dissertations (ETD) Task Force Report and noted the Council’s focus should be on recommendation 2. and 3. on page 6 of the report. These items are 2. Allow academic departments to seek approval from the Graduate Council to include special/applied projects on the ProQuest/UMI database, and 3. Require all students submitting theses and dissertations to do so electronically beginning Fall 2008. Ms. Stierman noted the various constituencies she had presented the information to thus far, which included all of the academic colleges.

Dr. Locke expressed a strong concern for music composition students including copyright issues and compatibility with submissions using composition software. Ms. Stierman will verify with the ProQuest/UMI company to see if this is compatible. She indicated there is a mechanism which will restrict public access on a case by case basis.

Dr. Cody asked if there was a reason to begin this requirement Fall 2008. Dr. Baily noted the Educational Leadership doctorate student trial group will have the first submissions in summer 2008. She noted the library has limited storage space to house the theses papers and limited staffing to manage the theses documents. She suggested a company representative come to campus the second or third week of spring 2008 to provide open meetings to anyone interested in seeing a demonstration. Ms. Stierman will consult with the representative and make arrangements for this visit. Any questions for the representative should be emailed to Ms. Stierman.

Motion: To recommend a ProQuest/UMI database representative come to campus to provide demonstrations for the campus community. (Locke/Mossman). MOTION APPROVED 8 YES – 0 NO – 0 AB

B. Proposed Withdrawal from Courses or University Policy Change

Dr. Baily discussed the proposed change to the recently approved withdrawal policy at the undergraduate level. Inadvertently, the policy did not reflect appropriate actions for graduate students. Dr. Baily proposed adding the statement, “Graduate students must submit all appeals to the Graduate Council.” Currently, the policy indicates that all student requests are submitted to the Office of Student Development Office.

Motion: To approve the proposed change and add the statement to the WIU withdrawal policies. (Mossman/Locke). MOTION APPROVED 8 YES – 0 NO – 0 AB


The agenda was reordered by the Graduate Council.

A. Graduate Assistant Stipends

Ms. Sullivan noted a request to identify graduate benchmark institutions has been made to the Office of Planning, Budget and Institutional Research and should be provided to the Graduate School by the beginning of Spring 2008. Search criteria includes public institutions, similar enrollment numbers, and predominantly master’s level. Graduate School staff will then survey those schools for information concerning assistantship stipends and associated assistantship benefits. This item was tabled.

B. Medical Leave for Graduate Assistants

Dr. Baily noted a brief research on the topic indicated the University of Illinois does not have medical leave for graduate assistants while Southern Illinois University does provide sick leave for graduate assistants. She stated that the Business Office had suggested possible tax implications (FICA) should graduate assistants receive additional benefits. The Council would like to review the findings of the Graduate School from the graduate benchmark institution survey next spring before making a decision on this issue. This item was tabled.

C. Post-baccalaureate Certificate Program Admission Requirements

Dr. Baily brought a concern to the Council from a department chair relative to post-baccalaureate certificate programs. Should students be allowed to apply for a PBC after completion of the advanced degree in the same discipline? The Council reviewed the purpose of the PBC programs. There was no compelling argument to prevent students from applying for and completing the PBC program after completion of an advanced degree, as long as all policies relative to the program were upheld.

Motion: To continue to allow students to enter PBC programs after completion of advanced degrees in the same discipline. MOTION APPROVED 8 YES – 0 NO – 0 AB

D. Operating Paper of the School of Graduate Studies/Composition of the Graduate Council

This item was tabled due to lack of time.

E. Course Revalidation Policy

This item was tabled due to lack of time.

Meeting adjourned: 5:00 p.m.