Fees & Financial Assistance (2005-2006)
Reminder:The information on this web page is taken from the printed version of the Graduate Studies catalog (updated annually). The latest fees are available through the Office of Billing & Receivables.
Western Illinois University offers guaranteed tuition and fees, as well as guaranteed room and board rates, for graduate students. Students eligible for the graduate cost guarantee must meet the following:
The following rates of tuition and fees are listed per credit hour for the fall and spring semesters 2005-2006. These rates apply to all who are classified as graduate students. The amounts are subject to change without notice by action of the Board of Trustees. The most current tuition and fee rates can be viewed at www.wiu.edu/tuition or can be obtained by contacting the Billing and Receivables Office at 309/298-1831 or e-mailing email@example.com.
Tuition = per credit hour rate x number of credit hours
Macomb Campus Fees
WIU-Quad Cities Campus Fees
Full-time graduate students at the Macomb campus of Western Illinois University who are residents of Clark, Lewis, or Marion counties in Missouri or Scott, Muscatine, Louisa, Des Moines, or Lee counties in Iowa are treated as in-state students for the period of one year for tuition purposes. Such students must meet residency requirements to qualify for in-state tuition after the first year. This policy is reviewed annually and is subject to change without notice.
University fees are evaluated and recommended by the students and staff to help facilitate various services and programs on campus. University fees are mandatory for all students and require payment regardless of whether or not the student receives direct benefits or is in a location which permits access to such benefits. Students registered for nine or more semester hours of student teaching, internship, or overseas experience will receive a 25 percent reduction in the student activity, athletics, computer, health center, and publication fees. The preceding tables reflect the full fee rates. Fees may vary depending on the location of course offering.
University fees are composed of the following:
A $7 nonrefundable transcript fee is assessed the first semester a student matriculates to Western Illinois University. This one-time fee entitles the student to unlimited transcripts at no additional cost.
A $75 non-refundable fee is assessed to all new international students for orientation programming.
All graduate students who enroll for nine hours or more during the
spring and fall, or 6 or more hours for summer are assessed health insurance.
All graduate assistants under contract to the University will be assessed
the student health insurance fee. A brochure explaining the coverage
of the student health insurance program is available at the Student Health
Insurance Office, Beu Health Center, lower level or 309/298-1882. Student
health insurance may be waived if the student provides proof of equal
or better deductible. Waiver request forms are available at the Student
Health Insurance Office. Completed forms must be received in the office
by the tenth day of the fall/spring semester and the sixth day of summer
Board Rates for Residence Halls - effective Fall 2005-Spring 2006
The University bills by semester, not by academic year. The billing system compiles each student's University charges and credits to one account. Itemized charges and credits appear one time on the bill and if unpaid, are included in the previous balance on future bills.
A billing notification e-mail will be sent to the student at his or her WIU e-mail address when each bill is produced and ready to view on STARS. Students may establish one additional e-mail address to which the billing notification may also be sent. The e-mail will include the account balance and the due date. Detail must be viewed on STARS. In January, June, and August paper billing statements will be mailed to the home address on file in the registrar's office. Failure to receive or view a bill will not excuse finance charge assessment or payment of the account.
Advance payment of tuition, fees, and housing charges is not required for new matriculating students or students in good financial standing. All available financial aid, including loans, may be applied to current semester educational costs, whether billed or unbilled, before any remaining balance is distributed to the student. Students will not be permitted to register for any succeeding semester until the financial obligations for the current term are paid or guaranteed by financial awards. Any balance unpaid by the date specified on the bill will be assessed finance charges at the rate of 1 percent per month. University transcripts are not issued if students have financial or administrative obligations. We recommend fall charges be paid by November 1 and spring charges be paid by April 1 to take advantage of pre-registration for the next term.
Students enrolled in any combination of sessions, either on-campus and/or extension, must drop from the desired class within that session's 100 percent refund/credit period to avoid assessment of tuition and mandatory fee charges. Students will be assessed full tuition and fees in accordance with the University's tuition and fee schedule for classes dropped after the 100 percent refund/credit period.
Total University Withdrawal
Regular Scheduled Classes
Regular scheduled classes are classes that meet at least once a week during the regular scheduled fall/spring semester or summer session.
Fall and Spring Semesters
A student who has registered and officially and totally withdraws from Western Illinois University in accordance with established University procedures on or before the tenth class day of the semester shall receive credit for all tuition and mandatory fees and pro-rated credit for room and board.
A student who officially and totally withdraws after the tenth day of the semester shall be entitled to a refund/credit of tuition, mandatory fees, room and board as follows:
A student who has registered and officially and totally withdraws from Western Illinois University in accordance with established University procedures on or before the sixth class day of the session shall be entitled to a 100 percent refund/credit of tuition, mandatory fees, and prorated room and board.
A student who officially and totally withdraws after the sixth day of the session shall be entitled to a refund/credit of tuition, mandatory fees, room and board as follows:
Irregular Scheduled Classes
Irregular scheduled classes are classes that do not meet the regular scheduled class definition.
A student who has registered and officially and totally withdraws from Western Illinois University in accordance with established procedures shall be entitled to a refund credit of tuition and mandatory fees as follows:
Four Consecutive Week Classes (minimum eight sessions)
Six Consecutive Week Classes (minimum 12 sessions)
Eight or More Consecutive Week Classes (minimum 16 sessions)
A student who has registered for an irregular scheduled class that is not covered by the refund/credit percentages listed above shall be entitled to a 100 percent refund/credit of tuition and mandatory fees as follows:
Graduate assistantships are academic merit-based award programs which provide students with work opportunities in a job closely related to their academic field of study. Students with full-time graduate assistantships are required to work up to 15 hours per week, will receive a minimum stipend of $6,568 per academic year and a waiver of tuition. Assistantship applications received prior to March 15 may be given priority consideration.
Tuition Waiver Benefit: Graduate assistants with at least a two-month contract receive a waiver of tuition (upon receipt of a signed contract) for the period of appointment plus one summer session either immediately preceding or immediately following the contract period. Tuition waivers are awarded automatically for the summer session immediately following a spring contract. Graduate assistants must contact the School of Graduate Studies to receive a summer tuition waiver immediately preceding a fall contract. The waiver does not include insurance costs or student fees.
Pay Schedule: For a four-month fall semester contract beginning after August 15, there are four equal pay periods. Full monthly paychecks will be received October 1, November 1, December 1, and January 1. For a four-month spring semester contract, there are five pay periods. Two weeks of pay will be received on February 1 and June 1. Full monthly paychecks will be received on March 1, April 1, and May 1.
Eligibility Requirements: Assistantships are available only to graduate students who have been accepted in degree programs. Probationary students are not eligible to hold graduate assistantships. Graduate assistants must be full-time students enrolled in at least nine semester hours of graduate coursework or undergraduate deficiencies. If it is the graduate assistant’s last semester of coursework (as verified by the degree plan), it is acceptable to be registered for only the remaining required courses. Graduate assistants must also maintain a 3.0 graduate grade point average.
Employment Requirements: All graduate assistants must complete an Authorization for Deposit of Recurring Payment form which allows assistants to receive monthly stipends electronically from WIU. Additionally, if this is the student’s first period of employment at WIU or if changes are necessary, an Employment Eligibility Verification (I-9) form and an
Employee’s Withholding Allowance Certificate (W-4) must be completed in the Graduate School within three days of the contact’s begin date.
Graduate assistants must adhere to the same standards of professional ethics as regular faculty. All graduate assistants must conform with the Ethics Act of Illinois by either completing the online test, or by reviewing the WIU Ethics Training for Employees and Student Workers brochure and submitting to the Graduate School the certification sheet attached to the brochure.
In accordance with state statute, teaching assistants engaged in oral instruction in the classroom shall be persons who possess adequate competence in spoken English (unless the language of instruction is not English). For students whose native language is not English, this competence must be evaluated by the department chair. Certification of such evaluation is required on the Graduate Assistant Contract Request which the department chair must submit to the Graduate School.
Graduate assistants must meet their normal assigned duties but should not be asked or required to perform additional duties without supplemental pay. Payment for duties performed outside of the assistantship duties should be made by the employing department using the Lump Sum Payment Request – Graduate Assistant form available online at: www.wiu.edu/grad/forms/lumpsumform.pdf. This method of payment is not to be done on a recurring basis.
It is recommended by the Graduate School that graduate assistants not hold employment other than the assistantship.
Application Process: To apply for an assistantship, an Application for Assistantship (available from the School of Graduate Studies or at www.wiu.edu/grad/forms/assist.pdf) must be submitted along with three letters of recommendation (some programs require specialized recommendation letters) and a statement of personal goals. The application, letters, and statement must be submitted to the School of Graduate Studies before an assistantship contract may be written.
The Graduate School strongly values professional development and research as important components of graduate study. As such, the Graduate Student Research and Professional Development Fund is designed to support student research projects and presentations, scholarly activities, and professional development opportunities.
A minimum of $5,000 (up to $500 per awardee) will be available each academic year to degree-seeking graduate students. To be eligible for the award, students must be currently enrolled in a degree program, have at least a 3.0 graduate GPA, and have completed at least 6 semester hours of WIU graduate course work.
The deadline for submission of applications to be considered for the fall semester is September 15; for the spring/summer semesters is February 15.
Applications are available online at: www.wiu.edu/grad/forms. Students should submit the application to the Graduate School, 1 University Circle, Macomb, Illinois 61455. Full guidelines of the award are available online at: www.wiu.edu/grad/resources/StudentFund.shtml.
Special Opportunities for Minority Graduate Students
Financial assistance programs are available to students who are members of ethnic groups which have been traditionally underrepresented in higher education. These programs include the President's Minority Graduate Access Program (PMGAP) and Diversifying Faculty in Illinois (DFI). The PMGAP award provides a stipend of $2,000 per semester which is applied to tuition, fees, or other educational expenses. Students receiving graduate assistantships are not eligible for PMGAP. Applications for the fall semester received before April 1 and applications for the spring semester received before November 1 will be given priority consideration. The DFI awards provide up to $12,500 annually. This program is designed to increase the number of minority faculty and staff at Illinois colleges and universities. The deadline for application for the academic year is the previous February. Further information and applications can be obtained from the School of Graduate Studies, Memorial Hall 237, 309/298-1806. PMGAP applications are also available in the Scholarship Office, Sherman Hall 308, 309/298-2001.
The University participates in the Federal Perkins Loan Program, the Federal Work-Study Program, and the Federal Family Education Loan Programs, as an institutional lender for graduate students. For detailed information on the application process, contact the Office of Financial Aid, Sherman Hall 127, 309/298-2446. Please remember enrollment information is not always available to the financial aid office when a loan is processed. Therefore, your loan will be based on the assumption that students will be enrolled for nine hours each semester. Accordingly, revision to loan amounts may be necessary if students take less than nine semester hours. Federal loans and work-study require at least six semester hours of graduate level course work each term plus enrollment in a qualified degree program. In addition, loans may be increased by request for the added amount of tuition if students register for 12 or more hours. Audit hours are not considered for financial aid.
Enrollment verification requests for the deferment of student loans may be requested through the Graduate School.
Some departments have special scholarship opportunities for graduate students. Information concerning these scholarships can be obtained from the Scholarship Office, Sherman Hall 308, 309/298-2001, or from the academic department.
If students are receiving veterans' benefits through the Montgomery G.I. Bill, they must meet the financial aid requirements for satisfactory progress to continue receiving those benefits.