Equal Opportunity & Access

1. Initiate Search Process | 2. Plan & Develop Search | 3. Receive & Screen Materials | 4. Interview Applicants

5. Select Candidate | 6. Submit Hiring Document | Search Process & Forms

Step Six: Submit Hiring Documents

In addition to the documents previously mentioned for submission, additional forms, which are not generated by the Equal Opportunity and Access Office, may be required as part of the employment process.

A complete set of official transcripts should be submitted by the selected applicant;

No copies will be acceptedOnly transcripts that carry the official seal of the registrar sent directly to the Provost's Office from the granting institution.

Please contact the Provost's Office if you have any questions regarding this requirement in order to complete this requirement in a timely manner.

The Immigration Act of 1990 imposes strict federal regulations on employers regarding the employment of non-United States Citizens. To comply with the law, the identity and eligibility of anyone hired by Western Illinois University must be verified following an offer of employment.

The I-9 Employment Eligibility Verification form must be completed, regardless of assumed or reported nationality. Non-U.S. citizens must provide a visa type that permits him/her to complete the Employment Eligibility Verification form, which results in remuneration for work performed. If the individual is not within the proper visa status, no remuneration will be generated. For further information, please contact the Academic Personnel Officer at (309)298-2216.


Electronic files, including applicant media files sent to departments in the course of a search, must be retained for three years.

All documents used in the assessment of candidates specific to any search must be destroyed at the conclusion of that search. The committee chair is responsible for the collection and disposal of these documents.

The official record of all searches is retained by the Office of Equal Opportunity and Access.