College of Education & Human Services

COEHS Faculty Travel Award

For the remainder of the fiscal year ending June 30, 2018, faculty are eligible to receive up to $300 from the Dean’s Travel Award for the presentation of research/creative works and invited presentations at professional meetings and events. 
The Dean Travel Awards covers only registration. 

Unit A can receive only one award per academic year.

We DO NOT fund:

  • Non-presenting participants
  • Attending board meetings for which are you an officer
  • Presenting as part of a panel that requires little preliminary preparation beforehand. Simply, the presentation you are using as the basis of the application must be equivalent to preparing for a full, scholarly presentation.

The Dean Travel Awards covers only registrations.

 

Should you apply now? YES! You must apply at least two weeks prior to travel and but no more than six months before you travel. You are required to submit paperwork within two weeks of your return to your departmental office.  The departmental office will prepare a Direct Pay Authorization and submit it to the Dean’s office within two weeks of your return. Failure to do so will result in forfeiture of your award. Please consult the procedures outlined on this page. All travel must be pre-approved for the expenses. 

If you are unclear about anything on the award application, the policies, or when awards will be funded, contact Dr. Erskine Smith at 309.298.1690 or ER-Smith@wiu.edu. Please include COEHS Dean's Faculty Travel in the subject line.

 

 
 

Policies

Purpose: The Dean's Award for Faculty Travel has been established to provide financial assistance to faculty who will be presenting scholarly/professional activities and invited presentations at professional conferences or meetings and to encourage continued publication of active research. The Dean will be reviewing the applications on a continuous basis as submitted.

 

The following are the policies for this award:
  • Awards are to support presentation of accepted papers (vetted, peer-reviewed process) and invited presentations. The fee supports registration only.
  • Applications must be submitted at least two weeks prior to the actual presentation date, but no more than six months prior to the presentation date.
  • The application period will last until June 30, 2018. Faculty members are encouraged to apply early to better their chances of being approved for an award.
  • Applicant must be a full-time Unit A faculty member. 
  • Maximum award is up to $300.
  • Travel awards are to be awarded now to the fiscal year ending June 30, 2018.
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Procedures

  • Faculty are to submit a request using the online travel request form. COEHS Faculty Travel Award Form
  • After the conference, faculty members are to submit documentation of attendance. This will be submitted to DEPARTMENT/COEHS no later than two weeks from the end date of conference. (note: after this time, the award will be forfeited and reallocated). Documentation consists of:
    • A copy of the program cover
    • A copy of the program schedule that includes your presentation time
    • A copy of the paper being presented or of the creative performance, or equivalent. A submitted paper does not need to lead to publication, but it is strongly encouraged.
    • ORIGINAL REGISTRATION RECEIPT is required.
  • Travel award will be processed for the faculty once the faculty's department HAS PROVIDED THE TRAVEL VOUCHER TO THE DEAN’S OFFICE.

Note: THE COEHS only reimburses a faculty member after travel has taken place and all necessary information has been submitted.

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Faculty Travel FAQ

Should I claim per diem (meals) or registration costs?
 - The Dean's Travel Award cannot cover per diem (meal) expenses, travel,  and/or housing.

Are Chairs eligible for the award?
 - Yes.

Does the paper I present need to be published?
 - No.

What is the maximum award available?
 - $300 through June 30, 2018

How often does the Dean review?
 - Continuously.

How soon do I need to document my trip?
 - You have two weeks to submit documentation of your trip. Otherwise your award will be forfeited.

I'm attending an online conference. Can I get the registration fee covered?
 - No. The funds do not cover any online conference registration fees.

I need to buy tickets now for my conference. Can the COEHS’ office go ahead and reimburse me?
 - COEHS will only reimburse the faculty member AFTER the travel has taken place and only for the cost of registration.

Are there any other travel fund resources?
 - Please check with your department and/or the Provost office for additional resources.

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Application