Costs: Billing System

The student receivables system brings University charges and credits into one account. The Billing and Receivables Office will compile the latest information from University offices (i.e., Financial Aid, Registrar, and University Housing and Dining) and prepare the monthly billing statement. A finance charge of 1% per month on the unpaid balance from the prior month’s billing will be assessed. A student with a past due (encumbered) account balance will be denied registration and academic transcripts.

The University bills by semester, not by academic year. Actively enrolled students will receive their billing statement via STARS. Notification will be sent to the student at their WIU e-mail address when each bill is ready to view on STARS. Students may establish one additional e-mail address to which the notification may also be sent by notifying the Billings and Receivables Office at billings@wiu.edu. The e-mail will include the account balance and the due date. Students who need more than one additional billing e-mail can contact the Student Assistance and Parent Service Center. Detail must be viewed on STARS. In January, June, and August, paper billing statements will be mailed to the home address on file in the Office the Office of the Registrar. Failure to receive or view a bill will not excuse finance charge assessment or payment of the account. It is the student’s responsibility to notify the appropriate office of address or e-mail corrections.

Payment Plans

WIU does not require advanced payment of charges from new students or students in good financial standing with the University. It is recommended that fall charges be paid in full by November 1 and spring charges be paid by April 1 to take advantage of pre-registration for the next term. However, both have four basic restrictions:

  1. All appropriated financial aid, including loans, may first be applied to the student’s account to cover current semester allowable charges. This will occur whether or not those costs have appeared on the bill.
  2. Students will not be permitted to register for the next term if they have financial or administrative obligations.
  3. A finance charge will be assessed after each bill’s due date on any billed but unpaid balance (1% per month).
  4. University transcripts will not be issued to students who have financial or administrative obligations.

Open Payment Plan

The Open Payment Plan is a flexible plan that allows unlimited choice of payment options; no formal agreement form is needed, as this is the default plan. Payments may be made during the semester according to the student’s individual resources

Automated Payment Plan:

The Automated Payment Plan provides students a structured option for budgeting educational expenses over several months. The monthly payments will be deducted from a bank account on the 5th of each enrollment month. The 1% finance charge listed in the basic restrictions is not assessed on the contract amount; however, there is a $2 per month transaction fee to cover processing. Additional charges incurred above the contract amount will be billed and subject to the 1% finance charge assessment if not paid by the due date. A completed agreement form is required to participate in this plan. The form is located at wiu.edu/billing.

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