Releasing Final Grades in Western Online

Note: This only refers to releasing grades to students in Western Online, not submitting grades to the university.

The grade book is an online interface and storage system for recording course participant grades. The grade book contains a list of items that you want to evaluate. Grade items can include assignments, tests, discussion postings, participation, etc. All of these items combine to represent the work that users are evaluated on in a course.

By default, grades are released to students. There are two grade items provided by Western Online. These cannot be deleted, however, only one can be released at a time. The two items are called Final Calculated Grade and Final Adjusted Grade.

If, for some reason, you or your students are unable to see the final grade, start by checking to see if the following criteria are set in the grade book Settings area (the Settings link is on the upper right within the grade book).:

Personal Display Options Tab (what you see)

  • Check Points Grade to see the points (i.e. 9/10).
  • Check Grade Scheme Symbol to see percent (i.e. 90%).

Org Unit Display Options Tab (what students see)

  • Check Points Grade to see the points (i.e. 9/10).
  • Check Grade Scheme Symbol to see percent (i.e. 90%).

Calculation Options Tab (how grades are calculated)

  • Check Automatically keep final grades updated.

If all of these options are set correctly, and you still do not see the final grade, check the Released check box. Do the following:

  • Click Grade Tools in the nav bar and choose Grades.
  • In the Manage Grades area click the drop arrow for the Final Calculated Grade (or Final Adjusted Grade) item and choose Enter Grades.
  • Place a check for each student in the Released column located on the right.
  • Click Save.

More Info

See also the Grade Book section of the Western Online FAQ page here: http://www.wiu.edu/CITR/resources/faq.php, and the Grade Book tip sheet on our tutorials page here: http://www.wiu.edu/CITR/resources/tutorials.php

Final Calculated Grade vs Final Adjusted Grade

The final calculated grade is calculated by adding the total points a user earns. You cannot adjust it to accommodate special circumstances without editing individual grade items or categories and recalculating the total. The adjusted final grade enables you to modify or adjust a users’ grade before releasing it. You can only release one or the other.

Choose the one you want to use in the Calculation Options tab in the grade book Settings area.

Drop ungraded items vs Treat ungraded items as 0

Drop ungraded items - Will only calculate grade items that have a grade entered into it. This give the student an accurate grade on what they have done at any given point in the semester. However, you need to make sure a grade of zero (0) is entered for any student who did not complete a task. Otherwise they are getting a freebie.

Treat ungraded items as 0 - This will automatically put in a grade of zero (0) for grade items that have had nothing entered into it. This, especially at the beginning of the semester, will show the students they are failing because anything that has not had a grade entered gets treated as zero (0).

Choose the one you want to use in the Calculation Options tab in the grade book Settings area.