Western Online FAQ

Click a question below to reveal the answer.

General

The following link provides technical requirements including a browser check for students using Western Online. This page will remain updated so you don't have to change the link or the content. Simply provide this link to your students.
-- http://www.wiu.edu/CITR/resources/wo_tech_requirements.php

Checklists are use by students to keep track of their own progress.
-- Click on Resources in the nav bar and choose Content
-- Select the module on the left that you want to add the checklist to
-- Click the Upload/Create button and choose New Checklist
-- Give it a title. For example, Module 1 Checklist
-- Click Publish
-- Click Add New List…
-- Click where it says List 1 to customize the title. I usually name it the same as the overall Checklist, Module 1 Checklist, for example.
-- Click Add a New Task to…
-- Click Add a New Task to… again to add another and repeat

The Online Course Evaluation (OCE) system is the online version of your end of course evaluations that your students fill out. Before using the OCE, faculty need to verify they have an approved instrument/evaluation (contacting Sharon Thompson - SK-Thompson2@wiu.edu). Only chairs and directors of the academic programs can set dates and retrieve course evaluations. You can access the OCE here: https://www.wiu.edu/OCE. To add the link into your Western Online course, follow the instruction on the tip sheet here: Adding the OCE link to Western Online.

If a student has an incomplete, they will need to have their Western Online role changed to Student-Incomplete in order to continue to access the course after the end date.
-- Click Communication or Grade Tools in the nav bar and choose Classlist.
-- Place a check next to the students name and click the Enrollment link along the top of the list
-- Click the New Role drop down on the right and choose Student-Incomplete
-- Click Save

To share content with a colleague, do one of the following:
-- Add your colleague to your course as a Course Facilitator. See How do I add users... below. This will make the course appear in their course list. Now they can see and/or copy the content using the copy content feature.
OR
-- You or your department chair can contact CITR (email or phone call) with the STAR numbers for the source course and destination course. Then we will copy the content. This request needs to come from you or your department chair. Not from the person receiving the content. Otherwise we cannot do it.

When a course is inactive or past the End Date, you will not be able to see all of the User Progress information for your students. To view the info, activate the course and/or extend the End Date by going to Course Admin > Course Offering Information. Once you view the info, make the course inactive. Otherwise, students will still be able to get into the course.

There could be two reasons why your rubric is not showing up. It is not set to Published or the Competencies option is checked. To publish the rubric do the following:
-- Click Grade Tools in the menu and choose Rubrics.
-- Click the drop down menu for the rubric, hover over Set Status and choose Published.

To uncheck Competencies do the following
-- Click on the rubric to go into it.
-- In the Properties tab, uncheck the Competencies option under the Advanced Availability section at the bottom.
-- Click Save.

Courses cannot be deleted from D2L. However, you can unenroll yourself from a course to have it removed from your Course List. Note: You will no longer have access to any of the course content or student submissions if you do this.
-- Click on the course you want to unenroll from to go into it.
-- Click Communication in the nav bar and choose Classlist.
-- Place a check next to your name.
-- Click the Unenroll link at the top or bottom of the list.

The content browser does not adjust to fit large amounts of items. Just hover over the content browser window and use the scroll wheel on your mouse to scroll through the items.

Note: The following can be done anywhere in Western Online that uses the HTML editor. For example, when creating a page in the Content tool.
-- Use your browser to go to the YouTube video you want to embed.
-- Click the Share link below the video.
-- In the window that pops up, click EMBED.
-- Copy the provided embed code.
-- Click Resources in the nav bar and choose Content.
-- Select or create the module you want to add the video to.
-- Click the Upload/Create button and choose Video or Audio.
-- Paste the embed code in the provided text box in the Web Video or Audio tab.
-- Type in a page title in the Title text area and click Save.

Note: By default, the Course has start date and Course has end date options are set to the semester start date and 7 days past the semester end date.
-- Find the course in your My Courses widget on the system home page.
-- Hover over the course and click the more actions icon (3 little dots) and choose Course Offering Information.
-- About half way down the page under Active put a check next to Course is Active.
-- Click Save.

Note: By default, the Course has start date and Course has end date options are set to the semester start date and 7 days past the semester end date.
-- Find the course in your My Courses widget on the system home page.
-- Hover over the course and click the more actions icon (3 little dots) and choose Course Offering Information.
-- Start Date: Place a check next to Course has start date. Click the Select Date calendar icon and choose a new date. Use the drop down menus to change the time.
-- End Date: Place a check next to Course has end date. Click the Select Date calendar icon and choose a new date. Use the drop down menus to change the time.
-- Click Save.

-- Click Communication and choose Email.
-- Click Compose.
-- Click Address Book.
-- Click the Filter By drop down menu and choose the course you want to email.
-- Check off all the names of the students you want to email.
-- Click To.
-- Click Add Recipients.
-- Compose your message and click Send.

To have multiple sections of a course cross-listed into one course please contact the uTech help desk at 298.2704 or contact CITR at 298.2434.

For enrollment issues please contact the uTech help desk at 298.2704.

Please contact the registrars office at 298.1891 to double check that you are listed as the instructor of record.

You may notice that course names in your course list may occasionally show a different section or instructor name. The reason is that the course names are created only once (on first import to WesternOnline) and are never changed after that, and the course may have previously been assigned to another individual or had a different section number. Courses are not renamed automatically because instructors are free to rename the course, and if a course is renamed automatically after first creation, it may potentially overwrite a course name that was changed by an instructor. If you see a course in your WesternOnline course list with the wrong name, you can rename it. Here's how:
-- Find the course in your My Courses widget on the system home page.
-- Hover over the course and click the more actions icon (3 little dots) and choose Course Offering Information.
-- Change the title in the Course Offering Name text box.
-- Click Save.

To copy all content...
-- From within your blank course (the course you want to copy the content into) click Course Admin in the nav bar.
-- Click Import / Export / Copy Components under the Site Resources section.
-- Under the What would you like to do? section the Copy Components from Another Org Unit and Include protected resources options will be selected by default. Leave these options selected.
-- Under Course to Copy click the Search for offering button.
-- In the window that pops up click the magnifying glass without entering any search terms to retrieve your full list of courses.
-- Select the course you want to copy the content from and click Add Selected.
-- To copy everything in the course click Copy All Components at the bottom (see below for only copying certain items).
-- Now all your content has been copied over.

To copy only certain items...
-- To only copy certain items click Select Components.
-- Select the components you want to copy and click Continue.
-- Click Finish.

The Demo Student role switch is not the same as the zzz demo student in the classlist. By doing the role switch you are simply getting a view of the course as a student would see it. However, you are still in as an instructor and cannot do things like take quizzes. To view the course as the zzz demo student you have to Impersonate that demo student. Here's how:
-- Click Communication (or Grade Tools) in the nav bar and choose Classlist.
-- At the bottom of the list you will see a zzz Student, zzz Demo. Click the drop down arrow and choose Impersonate.
-- It will ask you to confirm, click Yes. At this point you are completely out of the class as an instructor and in as a real student role. So you can do things like take quizzes and see the grades in the grade book that you have entered for the zzz demo student.
-- To get back to your instructor role you need to click the zzz Student drop down menu located at the very top right of the screen and click the X button.

The Demo Student role switch is not the same as the zzz demo student in the classlist. By doing the role switch you are simply getting a view of the course as a student would see it. However, you are still in as an instructor and cannot do things like take quizzes. To view the course as the zzz demo student you have to Impersonate that demo student. Here's how:
-- In your course click on Communication in the nav bar and choose Classlist.
-- Click Add Participants and choose Add existing users.
-- Type in the persons name in the Search For text box.
-- Click the magnifying glass. They will appear at the bottom.
-- Click to put a check next to their name.
-- Select the role you want them to have from the Role drop down menu.
-- Select the course section from the Section drop down menu (if applicable).
-- Click Enroll Selected Users at the bottom.
-- Click Done.

TSA or TSA-Gradebook - Gives the user full access and editing rights to a Western Online Course including access to the grade book.

Course Facilitator - Used for graduate assistants (GA). Gives the user full access and editing rights to a Western Online Course without access to the grade book.

There is a bug where instructors are able to go through the calendar while impersonating the demo student and get to other peoples courses. So the calendar widget has been turned off for the demo student only. The calendar will appear to your students.

-- Click Communication (or Grade Tools) in the nav bar and choose Classlist.

D2L does not have a way to export from the Classlist. However, you can export the grade book and just uncheck all of the grade items. Here's how:
-- Click Grade Tools in the nav bar and choose Grades.
-- Click Enter Grades.
-- Click Export.
-- In the Export Options under User Details click Username, Last Name, First Name.
-- Under Choose Grades to Export uncheck all grade items.
-- Click Export to Excel.
-- This will only export Username, Last Name, First Name information.

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Assignments

-- Click Assessments in the nav bar and choose Assignments.
-- In the Assignments tool click New Folder.
-- Enter a Name.
-- Under OriginalityCheck check Enable for this folder if you want the submission to be checked for plagiarism through the TurnItIn service.

Select a Folder Type:
-- Individual submission folder - Select this option if you want each user to have their own submission.
-- Group submission folder - Select this option if you want one submission per group. You must associate the folder with a Group Category.

Note: Group submission areas are marked on the Assignments Folders page with the Group Submissions icon. Any group member can submit and view files for a group Assignments folder.

-- Select from the Category drop-down list if you want to assign a category (Optional). You can click the New Category link to create a new category.
-- Associate the Assignments folder with a Grade Item if you want submissions tied to an item in your grade book. Click the New Grade Item link to create a new grade item for the Assignments folder.
-- Enter a value in the Out Of field for the assignment score.

Tip: If you associate the folder with a grade item, maintain consistency for your students by matching the value of the Out Of field to the grade item's Max. Points value.

-- Click Add Rubric if you want to associate the Assignments folder with a rubric. Click the Create Rubric in New Window link if you want to create a new rubric. You can also select an existing rubric and set it as the Default Scoring Rubric.
-- Add instructions in the Instructions text box.
-- You can select the Allow users to add this folder to their ePortfolio check box if you want to allow users to include Assignments submissions as ePortfolio artifacts.
-- Click Add a File to include an attachment.
-- Select the submission options you want.
-- Click the Restrictions tab to set your Start, Due, and End dates.
-- Click Save and Close.

When creating an Assignment (see instructions above) there is a check box for Enable for this folder under the OriginalityCheck section near the top of the Properties tab. Each student submission will be checked for plagiarism using TurnItIn and return a report.
-- Click Assessments on the nav bar and choose Assignments.
-- Click the drop down next to the assignment and choose Edit Folder.
-- Click the Restrictions tab.
-- Select the Allow only users with special access to see this folder option under the Special Access section at the bottom.
-- Click the Add Users to Special Access button.
-- Set the date and time options you want to give to the student(s).
-- Place a check next to the student(s) you want to have the special access.
-- Click the Save button.
-- Click Save and Close to save your changes.

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Quizzes

When you find that a quiz question was set to an incorrect answer after students have taken it, student grades do not automatically update after you correct it. Do the following to update student grades.
-- Click Assessments on the nav bar and choose Quizzes.
-- Click the drop arrow next to the quiz and choose Grade.
-- Click the Questions tab.
-- Select the Update All Attempts option.
-- The question you corrected will appear under the Questions that are not in the quiz anymore section. Click on it.
-- Type in the number of points to give students for that question in the Give to all attempts section. Below that you also have the option to give them points based on a specific answer by using the Give to attempts with answer option.
-- Click Save.

Respondus is the name of a company. The company offers two products and a service we use here at WIU. One product is named Respondus (quiz creation tool), one is Lockdown Browser, and the service is called Monitor.

Respondus - Used for the creation of online quizzes in D2L and other learning management systems. It is Windows only. Faculty download and installation information is below.

Lockdown Browser - Prevents students from moving from program to program and website to website while taking a quiz. Works on Mac, Windows, iOS. Students can install this on their own computers using this link https://download.respondus.com/lockdown/download.php?id=836614457. CITR also has a handout about Lockdown Browser and how to configure it located here: https://docs.google.com/document/d/1OudRfWM3w5Oh2PdfW7vBihPKrBOgrRlBBjNqIeTl-Go/edit#heading=h.8dwwoey53vo3

Monitor - This is a service that uses Lockdown Browser and the student webcam to deter cheating. It requires the Lockdown Browser to be installed and then uses the Mac, Window, or iOS webcam to capture the student as they are taking the exam. Students will be required to purchase a $15 subscription that’s valid for 12 months and can be used with any course that requires the use of Respondus Monitor.

Respondus Monitor is available in the Quizzes tool of WO. It can be used to record students using their webcam while they take a quiz/exam. Note: In order to use Respondus Monitor, students need to use the Respondus LockDown Browser.
-- Click Assessments in the nav bar and choose Quizzes.
-- Click the LockDown Browser link.
-- Click the drop arrow next to the quiz you want to add this to and choose Require Respondus LockDown Browser for this exam.
-- In the Monitor Webcam Settings section, choose the Require Respondus Monitor for this exam option.
-- Click Save and Close on the lower right.

The following applies to downloading Respondus.
-- Login to Western Online.
-- Click the Respondus Quiz Creation Tool link in the Faculty Tools widget on the lower right of the page.
-- The password is located near the bottom.

In order for your students to see your feedback for quiz questions, you have to release the results using the Submission Views tab. Your students will do the following to access the feedback.
-- Click Assessments on the nav bar and choose Quizzes.
-- Click the drop down next to a quiz and choose Submissions.
-- Click the Attempt 1 link.
-- Click the View Feedback link under each question.

-- Click Assessments on the nav bar and choose Quizzes.
-- Click on the quiz to go into it.
-- Click the Restrictions tab.
-- Select Allow selected users special access to this quiz under the Advanced Availability section.
-- Click the Add User to Special Access button.
-- Set the date and time you want to give to the student(s).
-- Place a check next to the student(s) you want to have the special access.
-- Click the Add Special Access button.
-- Click Save to save your changes.

-- Click Assessments on the nav bar and choose Quizzes.
-- Click on the quiz to go into it.
-- To the right of the quiz title at the top click the drop arrow and choose Grade.
-- Find the student in the list and click to put a check next to their Attempt 1.
-- Click the trash can icon to delete the attempt.

-- Click the quiz to go into it.
-- Click the drop down arrow to the right of the quiz title (above all of the tabs) and choose Grade
-- In the Users tab click the Restrict to drop down menu and choose Users with attempts in progress.
-- Click the magnifying glass above in the Search For text box. Any students with attempts in progress will appear below.

-- Click the quiz to go into it.
-- Click the drop down arrow to the right of the quiz title (above all of the tabs) and choose Grade
-- In the Users tab click the Restrict to drop down menu and choose Users who have completed an attempt (You can also choose Users with attempt in progress or any of the other options).
-- Click the magnifying glass above in the Search For text box. Any students who have completed an attempt will appear below.
-- Click the attempt 1 link below a students name to view their attempt.

If a student takes a quiz but forgets to submit it, you can go in and submit the quiz for them.
-- Click the quiz to go into it.
-- Click the drop down arrow to the right of the quiz title (above all of the tabs) and choose Grade
-- In the Users tab click the Restrict to drop down menu and choose Users with attempts in progress.
-- Click the magnifying glass above in the Search For text box. Any students with attempts in progress will appear below.
-- Find the student in the list. Click the Enter Quiz as User icon to the right of where it says (in progress).
-- Click Yes to confirm.
-- Scroll to the bottom and click Go to Submit Quiz.
-- Click Submit Quiz.
-- Click Yes, submit quiz to confirm.

-- Click Course Admin in the nav bar.
-- Click the Import/Export/Copy Components link.
-- Choose Import Components and leave the from a course package option selected.
-- Click Start.
-- Click the Upload button and locate the .zip file.
-- Click Import All Components.
-- When the process is done click View Content to close the window.
-- The quiz will appear in the Quizzes tool.

-- Click Assessments in the nav bar and choose Quizzes.
-- Click on the quiz to edit it.
-- In the Assessment tab under the Grade Item section click the [add grade item] link.
-- A window will open. Give the grade item a name (same name as the quiz).
-- Type in the Max. Points.
-- Click Save to close the window.
-- Under Auto Export to Grades (below the Grade Item) check allow automatic export to grades.
-- Under Automatic Grade check allow attempt to be set as graded immediately upon completion.
-- Scroll down and click Save and Close.

A Question Pool allows you to pull a random number of questions from a pool of questions. For example, you can have 25 questions randomly pulled from a pool of 50. In order to do this you need to first create your quiz questions in the Question Library before creating your quizzes.
-- Click on the quiz to go into it.
-- In the Properties tab click the Add/Edit Question button.
-- Click the New drop down menu choose Question Pool.
-- Give it a name and title.
-- Type in the number of questions you want to randomly pull and the point value for each question.
-- Click the Browse Question Library button.
-- Select the questions that you want to be included in the pool.
-- Click the Add button.
-- Click Save.
-- Click Done Editing Questions on the upper right.
-- Click Save and Close to save the quiz.

After adding questions to your quiz, select the Shuffle questions at the quiz level option in the Properties tab under the Quiz Questions section.

-- Click Assessments and choose Quizzes.
-- Click Question Library at the top.
-- Click the Import button.
-- From the Import Source drop down menu choose From an Existing Collection.
-- From the Source Collection drop down menu choose your quiz 3.
-- From the Source Section drop down menu choose Collection Root (the questions will appear in a list below).
-- Place a check next to the questions you want to import.
-- Click the Save button.

-- Click on the quiz to go into it.
-- Click the Layout/Questions tab.
-- Click the Add/Edit Question button.
-- Click on the multiple choice question you want to edit to go into it.
-- About about half way down the page click the Randomize options check box.
-- Click Save.
-- If the question was pulled from the question library it will ask if you want to also save the change there as well. Place a check next to Question Library.
-- Click Save.

By default there are no results released to students. Do the following if you want the quiz results to be released immediately after they submit the quiz.
-- Click on the quiz to go into it.
-- Click the Submission Views tab.
-- Click the Default View link.
-- Click Yes under the View Details section and choose what you want them to see.
-- Click Save.
-- Click Save and Close to save the quiz.

Do the following if you want the quiz results to be released on a certain date (i.e. end date of the quiz).
-- Click on the quiz to go into it.
-- Click the Submission Views tab.
-- Click the Add Additional Views button.
-- Set the date you want the results to be released.
-- Click Yes under the View Details section and choose what you want them to see.
-- Click Save.
-- Click Save and Close to save the quiz.

Students can do the following to see their results:
-- Click Assessments in the nav bar and choose Quizzes.
-- Click the drop arrow for the quiz and choose Submissions.
-- Click the Attempt 1 link.

In order to take a quiz you have to "Impersonate" the zzz Student, zzz Demo in your classlist. You cannot take a quiz with the Role Switch demo student.
-- Click Communication (or Grade Tools) in the nav bar and choose Classlist.
-- At the bottom of the list you will see a zzz Student, zzz Demo. Click the drop down arrow and choose Impersonate.
-- It will ask you to confirm, click Yes. At this point you are completely out of the class as an instructor and in as a real student role. So you can do things like take quizzes and see the grades in the grade book that you have entered for the zzz demo student.
-- Go through the quiz and submit it. This is exactly what your students will see.
-- To get back to your instructor role you need to click the zzz Student drop down menu located at the very top right of the screen choose Restore.

-- Click Assessments in the nav bar and choose Quizzes.
-- Click the Question Library link at the top.
-- Place a check next items you want to delete.
-- Click the Delete icon (trash can) at the top or bottom.
-- Click the Delete button to confirm.

-- Click Assessments in the nav bar and choose Quizzes.
-- Place a check next to quiz(s) you want to delete.
-- Click the More Actions drop down menu and choose Delete.
-- Click Delete again to close the window.

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Grade Book

The Role Switch demo student and the zzz_student, zzz_demo in the classlist are two separate things. When you enter grades for the demo student they are entered for the zzz_student, zzz_demo. You have to impersonate the zzz_student, zzz_demo in the classlist in order to see the grades.

-- Click Grade Tools in the nav bar and choose Grades.
-- Click Manage Grades at the top.
-- Click the New button and choose Category.
-- Give the category a name.
-- Click Save and Close.

Do the following to add a grade item to the category
-- Go to the Properties tab when creating or editing a grade item.
-- Choose the category you want to put it in from the Category drop down menu.
-- Click Save and Close.

-- Click Grade Tools in the nav bar and choose Grades.
-- Click Manage Grades at the top.
-- Click the More Actions drop down menu and choose Delete.
-- Place a check next to the category you want to delete.
-- Click the Delete button at the bottom.
-- In the Confirmation pop up window that appears click the Delete button. Note: This will also delete any grade items in the category.

-- Click Grade Tools in the nav bar and choose Grades.
-- Click Manage Grades at the top.
-- Click the New button and choose Item.
-- Click on the type of grade item you want to create (i.e. Numeric).
-- Give the grade item a name.
-- Under Max. Points type in the total possible points.
-- Click Save and Close.

If you have grade items with long names, the columns in the Enter Grades screen can get stretched out pretty far. When entering in a Short Name while creating/editing a grade item, that is the name that will be used in the Enter Grades screen.
-- Go to the Properties tab when creating or editing a grade item.
-- Type a shorter version of the grade item name into the Short Name text box.
-- Click Save and Close.

-- Click Grade Tools in the nav bar and choose Grades.
-- Click Manage Grades at the top.
-- Click the More Actions drop down menu and choose Delete.
-- Place a check next to the item(s) you want to delete.
-- Click the Delete button at the bottom.
-- In the Confirmation pop up window that appears click the Delete button.

When creating the grade item, click the check box for Bonus.
-- Go to the Properties tab when creating or editing a grade item.
-- Check the box for Bonus.
-- Click Save and Close.

NOTE: Make sure the bonus item is not in a category. They do not work when in a category.
When providing extra credit, there is the possibility that a student could exceed the total possible points for the course. If you want that reflected in the final grade, make sure the Calculated Final Grade item is set to Can Exceed:
-- Make sure you are in the Manage Grades area of the grade book.
-- Click on the Calculated Final Grade item to edit it.
-- Check the box for Can Exceed.
-- Click Save and Close.

Step 1 - Create a group and add the student(s) that you want to have the grade item.
-- Click Communication in the nav bar and choose Groups.
-- Click the New Category button.
-- Give the category a name.
-- Put in the number of groups you want to create.
-- Leave everything else to the default and click Save.
-- Click on the group to go into it.
-- Click Enroll Users.
-- Place a check on the right for the student(s) you want to add.
-- Click Save.

Step 2 - Create the grade item
-- Click Grade Tools in the nav bar and choose Grades.
-- Click Manage Grades at the top.
-- Click the New button and choose Item.
-- Click on the type of grade item you want to create (i.e. Numeric).
-- Give the grade item a name.
-- Under Max. Points type in the total possible points.
-- Click the Restrictions tab.
-- Click the Create and Attach button under the Release Conditions section near the bottom.
-- Choose Group Enrollment in the Condition Type drop down menu.
-- Choose the group you want to have this grade item in the Condition Details drop down menu.
-- Click Create to close that window.
-- Click Save and Close.

Now only the students in that group will see the grade item and the points will only go to those students.

By User
-- Click Grade Tools in the nav bar and choose Grades.
-- Click Enter Grades along the top.
-- Click on a students name in the list.
-- Enter the grades and click Save at the bottom.

By Category
-- Click Grade Tools in the nav bar and choose Grades.
-- Under the Manage Grades area click the drop arrow for the category and choose Enter Grades.
-- Under the Enter Grades area click the drop arrow for the category and choose Enter Grades.
-- Enter the grades and click Save at the bottom.

By Grade Item
-- Click Grade Tools in the nav bar and choose Grades.
-- Under the Manage Grades area click the drop arrow for the item and choose Enter Grades.
-- Under the Enter Grades area click the drop arrow for the item and choose Enter Grades.
-- Enter the grades and click Save at the bottom.

Final Calculated Grade: The Final Calculated Grade is calculated by adding the total points a user earns. You cannot adjust it to accommodate special circumstances without editing individual grade items or categories and recalculating the total.

Adjusted Final Grade: The Adjusted Final Grade enables you to modify or adjust a users’ grade before releasing it.

Note:You can only release one or the other.

Drop ungraded items - Will only calculate grade items that have a grade entered into it. This give the student an accurate grade on what they have done at any given point in the semester. However, you need to make sure a grade of zero (0) is entered for any student who did not complete a task. Otherwise they are getting a freebie.

Treat ungraded items as 0 - This will automatically put in a grade of zero (0) for grade items that have had nothing entered into it. This, especially at the beginning of the semester, will show the students they are failing because anything that has not had a grade entered gets treated as zero (0).

-- In the grade book click Settings on the upper right.
-- Click the Calculation Options tab.
-- The option is near the bottom.

-- Click on Grade Tools in the nav bar and choose Grades.
-- Click the Settings link located on the upper right.
-- Click the Calculation Options tab.
-- Choose the one you want to release under the Final Grade Released section. Note: This does not actually release the grade to the students.
-- Click Save.

-- Click Grade Tools in the nav bar and choose Grades.
-- In the Manage Grades area click the drop arrow for the Final Calculated Grade (or Final Adjusted Grade) item and choose Enter Grades.
-- Place a check for each student in the Release Final Calculated Grade column located on the right Note: If you have chosen to release the Final Adjusted Grade item in your grade settings, than this will say Release Final Adjusted Grade.
-- Click Save.

-- Click Grade Tools in the nav bar and choose Grades.
-- Click the Schemes link along the top.
-- Click the New Scheme button.
-- Type in a name for your scheme.

At this point you need to figure out how many ranges you will need for your scheme. For a plus (+) minus (-) letter grade scheme going from A to F you will need a total of twelve (12) ranges in your scheme. When creating a new scheme you are given three (3) ranges by default. So you will need to add nine (9) more.
-- At the bottom type in 9 in the Add Ranges text box.
-- Click Add Ranges.
-- >Starting with range 1 type in the letter F in the Symbol column.
-- Range 1 has a Start % of zero (0) by default. For the Assigned Value % type in 59. So if the student recieves a 0% to 59% there will be the letter F displayed to them in the grade book.
-- Now move on down the list of ranges to complete the scheme. D- 60% to 62%, D 63% to 66%, and so on.
-- After you've completed inputting all your symbols and ranges click the Save button on the lower right.

Assign the scheme to a grade item (works the same for all grade items)
-- In Manage Grades click on the Final Calculated Grade to edit it.
-- Choose the scheme you created in the Grade Scheme drop down menu.
-- Click Save and Close.

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Content Tool

-- Click Resources in the nav bar and choose Content.
-- Click Add a module... under the Table of Contents on the left.
-- Type in a name for the module and hit Enter on your keyboard. The module will appear under the Table of Contents on the left.

-- Click Resources in the nav bar and choose Content.
-- Click to select the module you want to delete under the Table of Contents on the left.
-- Click the drop arrow to the right of the module title near the top and choose Delete Module.
-- In the window that pops up you will have two options. Option 1 will delete the module, nested modules and any topics inside the module. However, all associated files that the topics were linked to will remain and NOT be deleted. Option 2 will delete the module, nested modules, all topics inside the module and all associated files that the topics were linked to.

-- Click Resources in the nav bar and choose Content.
-- Click to select the module you want to delete the topic from under the Table of Contents on the left.
-- Click the drop down menu to the right of the topic and choose Delete Topic
-- In the pop up window choose the first option to just delete the topic link from the module. Choose the second option to delete the link as well as the file it is linked to.

-- Click Resources in the nav bar and choose Content.
-- Click to select the module you want to add a file to under the Table of Contents on the left.
-- Click the Upload/Create button and choose Upload Files.
-- In the window that appears select My Computer on the left and click Upload.
-- Navigate to the file to select it and click Add.

-- Click Resources in the nav bar and choose Content.
-- Click to select the module you want to hide under the Table of Contents on the left.
-- Click the Published/Draft drop down menu. Draft = Hide, Published = Show.

Any discussion, quiz, file you upload, etc. that you put into a learning module are called Topics.
-- Click Resources in the nav bar and choose Content.
-- Click to select the module that contains the topic you want to hide under the Table of Contents on the left.
-- Click the drop arrow to the right of the topic title and choose Edit Properties.
-- Click the Published/Draft drop down menu. Draft = Hide, Published = Show.

-- Click Resources in the nav bar and choose Content.
-- Under the Table of Contents, click and hold the little three line handle to the left of the module you want to move.
-- Drag the module to where you want it. Wait until you see a black line before you let go. For example, if you want to move the fourth module to the second position, drag and hover between the first and second modules until you see the black line. Then let go.
-- If you hover over another module it will turn orange. If you let go it will embed the module you are moving.

-- Click Resources in the nav bar and choose Content.
-- Under the Table of Contents, click the module that has the topic you want to move to select it.
-- Click and hold the little three line handle to the left of the topic you want to move.
-- Drag the topic to where you want it. Wait until you see a black line before you let go. For example, if you want to move the fourth topic to the second position, drag and hover between the first and second topics until you see the black line. Then let go.

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Discussion Tool

Forum is a category. Every discussion topic is required to go into a forum. You can have multiple forums or you can create one forum and put all discussion topics in it.

Topic is an actual discussion. This is what you and your students will post to.

-- Click Communication in the navbar and choose Discussions.
-- Click the New drop down button and choose New Forum.
-- Give the forum a Title.
-- Type in a description of the forum in the Description text area.

Optional setting under the Options section. Note: These setting will be applied to all discussion topics that you put into this forum. You may just set these options at the topic level.
-- Allow anonymous posts - Allows users to post anonymously to the topic - Anonymous posts display with the author "Anonymous" in the thread.
-- A moderator must approve individual posts before they display in the topic - This option will require a moderator to approve posts the topics contained in this forum before they display to users.
-- Users must start a thread before they can read and reply to other threads - This option will require a user to start a new thread for the topics contained in this module before viewing or replying to other threads. If this forum requires post approval, users will not be able to view or reply to other topic threads until their thread is approved.

Set the Availability and Locking Options:
-- Availability - This determines whether students can see the discussion topics contained in this forum or not. Options are Forum is always visible, Hide this Forum, or use the Forum is visible for a specific date range to schedule the visibility.
-- Locking Options - This determines whether or not students can post to the discussion topics in this forum or not. Options are Unlock Forum, Lock Forum, or use the Unlock Forum for a specific date range to schedule the locking.
-- Display forum description in topics - This option will display the forum's description in addition to the topic description when viewing a topic
-- Click Save and Close.

-- Click Communication in the navbar and choose Discussions.
-- Click the New drop down button and choose New Topic.

Put the topic into a Forum. This is required:
-- If you have already created the Forum, simply choose it from the Forum drop down menu.
-- If you want to create a new forum for the topic, click the [New Forum] link to the right of the drop down. Give the forum a title and click Save.

Select the Topic Type
-- Open topic, everyone can access this topic and its contents
-- Group or section topic, everyone can access this topic but students only see threads from their own group or section

-- Type in the discussion Title (for example, Discussion #1).
-- Type in the instructions/question you want the students to answer in the Description text area.

Optional setting under the Options section:
-- Allow anonymous posts - Allows users to post anonymously to the topic. Anonymous posts display with the author "Anonymous" in the thread.
-- A moderator must approve individual posts before they display in the topic - This option will require a moderator to approve posts in this topic before they display to users.
-- Users must start a thread before they can read and reply to other threads - This option will require a user to start a new thread in the topic before viewing or replying to other threads in the topic. -- If this topic requires post approval, users will not be able to view or reply to other threads until their thread is approved.

Set the Availability and Locking Options:
-- Availability - This determines whether students can see the discussion or not. Options are Topic is always visible, Hide this topic, or use the Topic is visible for a specific date range to schedule the visibility.
-- Locking Options - This determines whether or not students can post to the discussion or not. Options are Unlock Topic, Lock topic, or use the Unlock topic for a specific date range to schedule the locking.
-- Click Save.

Visibility: This option allows you to show or hide the discussion topic. If the topic is visible but not locked then students are able to post to it.

Locking: This option allows you to show the topic but prohibit anyone from posting to it. If the topic is visible but locked, then students can see it as well as any posts but cannot post to it.

-- Click Communication in the nav bar and choose Discussions.
-- Click the drop arrow next to the title of the discussion and choose Edit Topic.
-- In the Assessment tab under the Grade Item section click the [New Grade Item] link.
-- A window will open. Give the grade item a name (same name as the discussion).
-- Type in the Max. Points.
-- Click Save to close the window.
-- Type the same max points value in the Score Out Of text box.
-- Click Save and Close.

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Widgets and Homepages

-- Click Course Admin in the nav bar.
-- Click the Widgets link in the Site Setup section.
-- Click the Create Widget button.
-- Type a name in the Name text box in the Properties tab.
-- Click the Content tab (the widget will save automatically after clicking the content tab).
-- Use the HTML Editor to enter and format your content for the widget (to add a link use the Insert Quicklink button. It's the third button from the right if you are in the Basic tab of the HTML editor).
-- Use the Customize Widget Style button to customize colors and borders.
-- Click Save and Close.

The default homepage is not directly editable, so you will need to first make a copy of it that you can edit.
-- Click Course Admin in the menu.
-- Under the Site Setup section click Homepages.
-- Click the drop arrow for the WIU Course Default Homepage and choose Copy. A copy of the homepage will appear in the list.

Now you can edit the copy of the default homepage to add widgets.
-- Click on WIU Course Default Homepage - Copy to go into it.
-- You can type in a new name in the Name text box.
-- Scroll down a bit and you will see all the panels for the homepage. Click the Add Widget button on the panel you want to add a widget to.
-- Place a check next to the widget you want to add and click Add.
-- Click Save and Close.

The system is still looking at the WIU Course Default Homepage. You will need to tell it to look at the new copy that you just created and edited.
-- Click the Active Homepage drop down menu and choose the new homepage.
-- Click Apply.