Provost Awards Guidelines

Clarification: You can include 3 letters of support which don't count towards the 10 page limitation (this is listed in the general guidelines). See below:

Application Limitations:

  • Narrative – no more than five (5) pages, single spaced and single sided – be sure to state the impact on university, students and community
  • Ten (10) single sided pages of supporting documentation. Whenever applicable, such as in the case of performative/creative works, faculty may submit multi-media materials such as DVDs, CD-ROMs, etc. as part of their supporting documentation. For each DVD or CD-ROM submitted, the number of pages of supporting documentation should be reduced by the number of items represented on the disc. DVD or CD-ROM submissions should not contain multipage works, such as journal articles or books.
  • Each application must contain a stipulated appendix outlined below.
  • Up to three (3) letters of support from deans, chairs, peers or students

Therefore, if your letters are from a dean, chair, peer or students, that would not count towards the 10.

Submission Instructions

Please note that the following are general guidelines for applicants and not intended to be all encompassing criteria that each candidate must possess for consideration. Applicants are not expected to address each of the listed criteria in a given category, although to be competitive, candidates will have significant contributions in the identified areas. Candidates are especially requested to provide a discussion of the impact of the activity in their respective area and to provide documentation to substantiate this impact. Candidates must be current Unit A or B faculty.

Application Limitations

  • Narrative – no more than five (5) pages, single spaced and single sided – be sure to state the impact on university, students and community.
  • Ten (10) single sided pages of supporting documentation. Whenever applicable, such as in the case of performative/creative works, faculty may submit multi-media materials such as DVDs, CD-ROMs, etc. as part of their supporting documentation. For each DVD or CD-ROM submitted, the number of pages of supporting documentation should be reduced by the number of items represented on the disc. DVD or CD-ROM submissions should not contain multipage works, such as journal articles or books.
  • Each application must contain a stipulated appendix outlined below.
  • Up to three (3) letters of support from deans, chairs, peers or students.

Application Requirements

  • Avoid the use of technical language or jargon. Committees are comprised of faculty from diverse academic backgrounds. If technical jargon is required, define the terms.
  • The period of review is limited to August 1, 2008 through July 31, 2011. These dates must be strictly adhered to. Activities started but not completed during this time frame should be clearly designated. Further, activities started prior to the time frame, but completed during the time frame, should also be clearly designated.
  • Use one-inch margins on all sides, use a 12-point font.
  • Each section should be clearly labeled. Organize content in reverse chronological order by area.
  • Provide a cover sheet, which includes your college and department affiliation.
  • Furnish an outline of your portfolio activities with each category being a major heading followed by a summary of the activity and the associated dates in reverse chronological order. The stipulated appendix should cover all areas of teaching, research and service and not limited to the award category. This section is referred to as the stipulated appendix. A sample stipulated appendix is available for review at Stipulated Appendix.


Application Submission

  • A completed, signed and dated “Submission Checklist” (on following page) must accompany your original application. A copy of the same should be submitted with each of the 7 (seven) copies of your entire application packet.
  • Submit one (1) original and seven (7) copies of your entire application packet to CITR, 637 Malpass Library.
  • Deadline: August 15, 2013.

Guidelines

Detailed below are the general guidelines for the Provost’s Awards of Excellence. These were developed to ensure a fair, thorough, and streamlined process.

  • The awards evaluate a record covering a period of the most recent three (3) years, summers included, beginning with August 1, 2009, continuing through July 31, 2012. This timeline must be strictly adhered to.
  • A candidate may compete in one category annually. A winner of a University award would be excluded from consideration for that award for a subsequent period of five (5) years. Candidates must be current Unit A or B faculty.
  • A college may choose to resubmit a candidate who has been evaluated in the past.
  • It will be advantageous for all colleges to streamline their awards criteria to be consistent with the criteria for the Provost’s Awards of Excellence to ensure competitiveness at the University level.
  • Each award selection committee will be comprised of a faculty member from each of the colleges and library. This would ensure a reasonable workload and also provide greater input/participation across campus. A Center for Innovation in Teaching and Research Advisory Committee member is embedded as a non-voting member to provide a feedback loop in being able to revise/amend the criteria for subsequent years. The previous year’s winner in each category will also be invited to serve on the committee for the award he/she received.

Timetable 2012-2013

  • February 8
    Announcement of the Provost’s Awards of Excellence along with submission guidelines (This will allow each college to structure their criteria to be consistent with the Provost’s Awards of Excellence criteria.)
  • April 12
    Names of faculty to serve on each of the six committees from each college due to the Center for Innovation in Teaching and Research.
  • May 1
    Names of candidates from each college forwarded to the Center for Innovation in Teaching and Research
  • August 15
    Application packets from all candidates due to the Center for Innovation in Teaching and Research.
  • August 20
    Application packets delivered to committee members for evaluation.
  • Week of August 26
    Committee members meet.
  • September 13
    Decisions from committees due to the Center for Innovation in Teaching and Research.
  • September 23
    Announcement of winners by the Provost.
  • October 16
    Recognition Reception – Lamoine Room, 3:30 – 5:00 p.m.